Frequently Asked Questions
No. Indirect costs apply only to federal projects. This information is referenced in the Project Application and Amendment Procedures for Federal and State Programs (Green Book) Section C - Fiscal and Program Accountability, Administrative Cost, and in Section D – General Assurances, Terms, and Conditions for Participation in Federal and State Programs, Indirect Cost.
In order to be allowed to recover indirect costs, agencies other than school districts, state agencies, state universities and state community colleges must furnish to the Comptroller's Office a copy of their current negotiated indirect cost plan that has been approved by the appropriate cognizant agency. If there is no such plan, the CBO may not charge indirect costs. The department of Education may approve amounts from zero to the maximum negotiated rate to a program or project. Indirect cost shall only apply to federal projects. Refer to the Project Application and Amendment Procedures for Federal and State Programs (Green Book), Section C, under Administrative Cost and Section D, under Indirect Cost.
|Less: excluded cost
|Net amount for direct and indirect cost
|Divide net amount by the combined
percentage of 100 percent plus the
|Subtract this amount from the net amount
|Equals the indirect cost dollar amount
Performance- Payment will be made upon submission of a properly prepared invoice and documented allowable disbursements, plus documentation of completion of specified performance objectives, which are stated in the approved project. The program administrator is responsible for approving performance deliverables prior to payment. Detailed instructions are also outlined in the Green Book, Section C, Fiscal and Program Accountability, under Project Reports.
Reimbursement – Payment will be made upon submission of a properly prepared invoice and documented allowable disbursements, in accordance with the applicable program requirements and instructions outlined in the approved project. Detailed instructions are also outlined in the Green Book, Section C, Fiscal and Program Accountability, under Project Reports.
Legible copies of all invoices or receipts, which set forth details sufficient for a proper pre-audit and post-audit, shall be submitted with the reimbursement package. The invoices and the entries on the detail forms should correspond with the agency's account codes listed on the applicable Project Disbursement Report.
All claims must be a direct cost to the program, unless there is an approved indirect cost allocation plan on file with the Department Comptroller's Office. See procedures for requesting reimbursement in the Department's Green Book.