Data Dictionaries & Procedures
The college data dictionaries provide technical information to the colleges for the formatting and submission of college data to CCTCMIS. They include data definitions, explanations of the edits that ensure data quality, data submission procedures, and the annual submission calendar.
Data Submission Procedures | Student Database | Personnel Database | Facilities Database | Admissions Database | Integrated Database | Annual Personnel Reports | FTE Procedures
Data Submission Procedures
- 2025-26 Data Submission Procedures (PDF) updated 06/26/2025
- FLEID Verification Matrix (XLSX)
Student Database
Data Dictionaries
- 2025-26 Student Data Dictionary (PDF) updated 7/8/2025
- 2024-25 Student Data Dictionary (PDF) updated 4/11/2025
- 2025-26 Appendix A: Adult General Education Programs & Associated Gains (PDF) updated 7/2/2025
- 2024-25 Appendix A: Adult General Education Programs & Associated Gains (PDF) updated 3/27/2025
- 2025-26 Appendix B: Apprenticeship Sponsor Codes (Excel) updated 8/20/2025
- 2024-25 Appendix B: Apprenticeship Sponsor Codes (Excel) updated 6/19/2025
- 2025-26 Appendix C: Adult Test Reporting (Excel) updated 7/1/2025
- 2024-25 Appendix C: Adult Test Reporting (Excel) updated 3/27/2025
- 2025-26 Appendix D: Integrated Education and Training (IET) Programs (Excel) updated 7/15/2025
- 2024-25 Appendix D: Integrated Education and Training (IET) Programs (Excel) updated 2/13/2025
Data Element Changes
- 2025-26 Student Data Element Changes (PDF) updated 7/9/2025
- 2024-25 Student Data Element Changes (PDF) updated 11/22/2024
Historical
- 2025-26 Student Historical (PDF) updated 7/9/2025
- 2024-25 Student Historical (PDF) updated 11/22/2024
Personnel Database
Data Dictionaries
- 2025-26 Personnel Data Dictionary (PDF) updated 07/02/2025
- 2024-25 Personnel Data Dictionary (PDF) updated 07/03/2024
Data Element Changes
- 2025-26 Personnel Data Element Changes (PDF) updated 7/2/2025
- 2024-25 Personnel Data Element Changes (PDF) updated 7/11/2024
Historical
- 2025-26 Personnel Historical (PDF) updated 7/02/2025
- 2024-25 Personnel Historical (PDF) updated 7/11/2024
Facilities and Capital Outlay Database
Data Dictionaries
- 2025-26 Facilities Data Dictionary (PDF) updated 06/27/2025
Data Element Changes
- 2025-26 Facilities Data Element Changes (PDF) updated 6/30/2025
Historical
- 2025-26 Facilities Historical (PDF) updated 6/30/2025
Admissions Database
Data Dictionaries
- 2025-26 Admissions Data Dictionary (PDF) updated 06/26/2025
Data Element Changes
- 2025-26 Admissions Data Element Changes (PDF) update 7/8/2025
Historical
- 2025-26 Admissions Historical (PDF) update 7/8/2025
Integrated Database
Data Dictionaries
- 2025-26 Integrated Data Dictionary (PDF) updated 06/30/2025
Annual Personnel Reports
Data Dictionaries
- 2025-26 Annual Personnel Reports Data Dictionary (PDF) updated 07/01/2025
Data Element Changes
- 2025-26 Annual Personnel Reports Data Element Changes (PDF) updated 7/1/2025
Historical
- 2025-26 Annual Personnel Reports Historical (PDF) updated 7/1/2025
FTE Procedures
- 2025-26 FTE Procedures (PDF) update 6/26/2025