2017-18 Student Information System


Automated Student Information System 2017 - 2018

Database Requirements Index Page
PK-12 Education Information Services Home Page

Introduction || Data Elements || Appendices || Reporting Formats || Edits
(Click on the title to view or download a pdf version of the document)

Introduction

Requirements (PDF)
Element Requirements (Excel)
Summary of Changes for the 2017-2018 Fiscal Year (Excel)

Data Elements

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

-A-

Additional Hours Credited
Additional School Year Student

Address:
    Mailing
    Residence

Adult:
    Educational Functioning Level, Initial
    Education Functioning Level, Final
    Fee Status
    General Education Diploma Date
    General Education,Employment Barriers
    General Education, Ex-Offender
    General Education, Literacy Completion Point Code Date Earned
    General Education, Migrant and Seasonal Farmworker
    General Education, Withdrawal Reason
    High School Diploma Option
    Rural Resident
    Test Form
    Test Level
    Test Name
    Test Score
    Test Subject Content

Advanced International Certificate Program
AGE Homeless Individuals or Runaway Youth
Algebra I Assessment Passed
Algebra II Assessment Passed
Alternate Assessment Administered

Attendance:
    Adult
    Daily
    Period

-B-

Blended Learning Course
Biology Assessment Passed

 

Birth:
    Date
    Date Verification
    Place

Bullied or Harassed:
    Disability
    Race
    Religion
    Sex
    Sexual Orientation

Bus:
    Number
    Route Number
    Stop Number

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-C-

Career and Professional Academy Identifier

Career and Technical Education:
   Adult General Completion Point Code
   Adult General Education Disability Student
   Adult General Education Program Code
   Basic Skills Examination
   Date of Program Completion
   Dual Enrollment Course Location
   Program Name, Abbreviated

Career Pathways Student Participant

Certificate of Completion:
    Date
    Type

Certification/Licensure/Qualification Status
Citizenship Status

Class:
    Minutes, Weekly

Class Rank:
    Effective Date
    Numerical Position
    Percentile
    Total Number

Classroom Identification (FISH) Number
Comment
Communications, Date Passed for Graduation Purposes
Cost Reporting Code
Country of Birth

Course:
    Absences
    Flag
    Grade
    In Progress Hours
    Number
    Number, Substituted
    Sequence Number
    State Subject Area Requirements
    Substituted, State Subject Area Requirements
    Title, Abbreviated
    Title, Official

Credit:
   Attempted, Course
   Attempted, Cumulative
   Attempted, Term
   Earned, Course
   Earned, Cumulative
   Earned, State Subject Area Requirements
   Earned, Term
   Needed, State Subject Area Requirements
   Value, Course
   Needed, Local Subject Area Requirements

Critical/Chronic Health Information - 911 Medical Alert
Critical/Chronic Health Information - 911 Medical Alert Contact

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-D-

Date Entered United States School
Date of Consent for Evaluation
Date of Entry, Program/Course/Section
Date of Exit, Program/Course/Section

 

Day:
   Day of Week Scheduled, Date Certain
   Day of Week Scheduled, Monday
   Day of Week Scheduled, Tuesday
   Day of Week Scheduled, Wednesday
   Day of Week Scheduled, Thursday
   Day of Week Scheduled, Friday
   Day of Week Scheduled, Saturday

Days:
   Absent, Annual
   Absent, Annual Unexcused Not Related to Discipline
   Absent, Summer Terms
   In Term (For FTE Purposes)
   Per Week
   Present, Annual
   Present, Summer Terms

Diploma:
   Biliteracy Seal Designation
   Date
   Designation
   Type

Disaster Affected Student

Discipline/Resultant Action:
   Code
   Date

Displaced Homemaker
Distance Learning Delivery Indicator
District Community/Volunteer Service Requirement Met
District Name

District Number:
   Current Enrollment
   Current Instruction/Service
   Reporting District
   Where Credit Earned
   Where Discipline/Resultant Action Occurred
   Number, Where Tested
   Zoned School

Dropout Prevention:
   Actions Taken
   Juvenile Justice Outcomes
   Juvenile Justice Placement Reasons
   Juvenile Justice Programs
   Performance-Based Exit Option Test Results
   Length of Prescribed Program
   Length of Program Participation
   Possible Influences
   Primary Reason for Dropping out
   Secondary Reason for Dropping out
   Program Enrollment Date
   Program Withdrawal Date
   Student Support and Assistance Component

Drug Description
Dual Enrollment Indicator
Dual Enrollment Institution Type
Duration, Disciplinary Action

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-E-

Economically Disadvantaged
Educational Choice
Employment Status
English/Language Arts Assessment Passed

 

English Language Learners:
   Adult
   Basis of Entry
   Basis of Exit
   Classification Date
   Entry Date
   Exit Date
   Extension of Instruction
   Home Language Survey Date
   Instructional Model
   PK-12
   Post Reclassification Dates
   Program Participation
   Reclassification Date
   Reclassification Exit Date
   Reevaluation Date
   Student Plan Date
   Tier Placement

Enrollment, Not State Funded

Entry (Re-Entry):
   Code, Adult
   Code, PK-12
   Date

Entry Date, First Time in District
Ethnicity
Evaluation Completion Date
Even Start Family Literacy Program Participation

 

Exceptional Student:
   60-Day Exception/Extension
   Dismissal Date
   Eligibility Determination Date
   IDEA Educational Environments
   Placement Date
   Placement Status
   Plan Date
   Referral Reason
   Re-evaluation Date
   Career and Technical Education Course Setting

Exceptionality

Exceptionality:
   Other
   Primary

Extracurricular Eligibility

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-F-

Facility Type
Federally Connected Student Indicator
Federal Impact Aid Eligibility Indicator

 

Federal/State:
   Migrant Service Provider
   Model
   Placement Date
   Project Type
   Subject Area
   Support Services

FEFP:
   Membership Minutes, Weekly
   Program Number

FHSAA Consent Indicator
Financial Assistance Received
First-Time Student Indicator
Fiscal Year

Florida:
   Educator Certificate Number
   Education Identifier
   First Start Program Participation

FTE Earned:
   Advanced International Certificate of Education Diploma
   Advanced International Certificate of Education Score
   College Entrance Examination Board Advanced Placement Test
   International Baccalaureate Diploma
   International Baccalaureate Score
   Early Graduates

FTE Reported, Course
FTE Eligibility
Full Program Completer
Full-time Student Indicator
Fund Source
Fund Source: NCLB Title III

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-G-

Gateway Education, Adult General Education
Gender
Geometry Assessment Passed
Gifted Eligibility
Grade Level

 

Grade Point Average:
   District, Cumulative
   District, Term
   State, Cumulative
   State, Term

Grade Promotion Status
Grade Promotion Status: Good Cause Exemption
Graduation Option
Graduation Requirements Basis

 

-H-

Habitual Truant
Hazardous Walking Code
Health Examination, School Entry
Highest School Grade Completed
Highly Qualified Teacher Status
Homeless Adult Program Indicator
Homelessness Cause
Homeless Student, PK-12
Homeless Unaccompanied Youth

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-I-

Immigrant Student
Immigrant Student Services
Immunization Status

 

Incident:
   Alcohol-Related
   Basis-Disability
   Basis-Race
   Basis - Religion
   Basis-Sex
   Basis - Sexual Orientation
   Bullying-Related
   Context
   Date
   Drug-Related
   Gang-Related
   Hate Crime-Related
   Hazing-Related
   Identifier
   Injury-Related
   Involvement Type
   Location
   Reported to Law Enforcement
   Type
   Weapon Related

Industry Certification Identifier
Industry Certification Outcome
Institution Number, Neglected/Delinquent
International Baccalaureate Diploma
Internship Participant

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-J-

-K-

-L-

Level of Schooling, Adult
Location of Student
Lunch Status

 

-M-

Mathematics, Date Passed for Graduation Purposes
Medical Complexity Exemption
Migrant Birth State
Migrant Continuation of Services
Migrant Education Program Enrollment Date
Migrant: MSIX Identification Number
Migrant Priority for Services
Migrant Qualifying Move From City
Migrant Qualifying Move From Country
Migrant Qualifying Move From State
Migrant Qualifying Move To City
Migrant Qualifying Move To State
Migrant Referred Services
Migrant Residency Date
Migrant Status Term
Military Family Student
Military Status
Modified Occupational Completion Point
Multiple Birth Students

 

-N-

National Achievement Scholar
National Hispanic Scholar
National Merit Scholar
Native Language, Student

 

-O-

Online Course
Online Course Provider
Online Course Exempt
Origin of Schooling, Adult
Other institutional Adult

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-P-

Parent/Guardian:
   Code
   Gender
   Name

 

Part-Time/Full-Time Student
Period Number
Permission to Share Lunch Status
Physical Education Waiver
Postsecondary Career Education Completion Point Code
Postsecondary Course Status
Postsecondary School of Enrollment
Post Test Status
Pretest Outcome - Math
Pretest Outcome - Reading
Primary Instructor Indicator

 

Primary Instructor Responsible
    Mathematics
    Reading
    Writing

Primary Language Spoken in Home
Print After Scan Number

 

Prior School Location
    Country
    District/County
    State/Territory or Commonwealth

Prior Year
Progress Level - Math
Progress Level- Reading

-Q-

Qualifying Arrival Date (QAD) for Migrant Program Eligibility

 

Quality Points:
   District, Cumulative
   District, Term
   State, Cumulative
   State, Term

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-R-

Residency for Tuition Purposes

Race:
   American Indian or Alaska Native
   Asian
   Black or African American
   Native Hawaiian or Other Pacific Islander
   White

Reading Intervention Component
Record Identifier
Residence County
Resident Status, State/County

 

-S-

Scheduling Method
Scholarship Award or Recognition

 

School:
   Address, Current
   Name, Current
   Name, Private
   Name, Where Credit Earned
   Number, Current Enrollment
   Number, Current Instruction/Service
   Number, Private
   Number, Where Credit Earned
   Number, Where Discipline/Resultant Action Occurred
   Number, Where Incident Occurred
   Number, Where Tested
   Number, Zoned School
   Phone Number
   Related Arrests

School Year
School Year with Century

Screening for:
    Hearing
    Vision

Section 504 Eligible
Section Number
Single Parent and Single Pregnant Woman
Social Security Number

SSAT-II, Date Passed for Graduation Purposes:
   Communications
   Math

Staff Number Identifier, Local
Student Characteristic, Agency Programs

Student:
   Involved in Bullying
   Involved in Hate Crime
   Name, AKA
   Name, Legal
   Number Identifier - Alias, Florida
   Number Identifier, Florida
   Number Identifier, Local
   Offender Transfer
   Use of Alcohol
   Use of Drugs
   Weapon Use

Survey Period Code

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-T-

Team Teacher Training
Teenage Parent Program: Birth Weight of Child
Term
Term/Survey Indicator

 

Test:
   Accommodations
   Date
   Form
   Level
   Name
   Publication Year
   Score
   Score Type
   Subject Content

Time:
    Total School Week
    With Non-Disabled Peers

Total Clock Hours Earned Toward Award
Transaction Code
Transportation Eligibility
Transportation Membership Category

-U-

U.S. History Assessment Passed

 

-V-

Vaccine:
   Certificate Expiration, Date
   Status, Date

Vehicle Category
Veteran Student Indicator
Victims of Homicide
Virtual Instruction Provider

-W-

WDIS Class Length
WDIS Reporting Year
WDIS Student Instructional Hours
Weapon, Description
Weapon, Discharged
Weeks in Grading Cycle

 

Withdrawal:
   Code, Adult
   Code, PK-12
   Date
   Reason

-X-

-Y-

Year
Year Entered Ninth Grade, Graduation Requirements Determination
Year-Round/Extended School Year FTE Indicator

 

-Z-

Zero-Tolerance: Expulsions

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Appendices
 Appendix A: Attendance Recordkeeping Required Codes for Grades PK-12 Students
 Appendix B: Attendance Recordkeeping Required Codes for Adult Students
 Appendix C: District Name Table
 Appendix E: FEFP Program Numbers
 Appendix F: Florida Public College and State University Reporting Numbers
 Appendix G: Country Codes
 Appendix H: State Codes
 Appendix I: Test Name Table
 Appendix K: Private Postsecondary Institution Reporting Numbers
 Appendix L: Test Subject Content Codes
 Appendix N: Languages Codes
 Appendix P: Definitions for Incident Reporting
 Appendix Q: United States Commonwealth and Territories
 Appendix R: Core Courses for No Child Left Behind (Highly Qualified Teacher)
 Appendix S: Core Courses for Class Size Reduction
 Appendix U: Transportation Membership Category
 Appendix V: List of Advanced Placement (AP), International Baccalaureate (IB), And Advanced International Certificate of Education (AICE) Courses
 Appendix Y: Career and Professional Academies Registered with FLDOE
 Appendix Z: Industry Certification Identifier
 Appendix BB: Canadian, Mexican and South American State Codes
 Appendix CC: Virtual Instruction Providers
 Appendix DD: Courses Eligible for ELL Weighted FTE
 Appendix EE: Vaccine Status and Date
 Appendix FF: Career and Professional Education Act Career-Themed Courses Registered with FLDOE
 Appendix GG: Online Course Providers

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Reporting Formats

Career and Technical Education Student Course Schedule
Career and Technical Education Teacher Course   
Dropout Prevention Program Data
English Language Learners Information
Exceptional Student
Federal/State Indicator Status
Federal/State Compensatory Project Evaluation
Industry Certification
McKay Prepayment Verification
Prior School Status/Student Attendance
School Environmental Safety Incident Report
Student Additional Funding
Student Assessment
Student Course Schedule
Student Course Transcript Information
Student Demographic Information
Student Discipline/Resultant Action
Student End of Year Status
Student Transportation
Teacher Course

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Edits

Career and Technical Education Student Course Schedule
Career and Technical Education Teacher Course
Dropout Prevention Program Data
English Language Learners Information
Exceptional Student
Federal/State Indicator Status
Federal/State Compensatory Project Evaluation
Industry Certification
McKay Prepayment Verification
Prior School Status/Student Attendance
School Environmental Safety Incident Report
Student Additional Funding
Student Assessment
Student Course Schedule
Student Course Transcript Information
Student Demographic
Student Discipline/Resultant Action
Student End of Year Status
Student Transportation
Teacher Course

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