Student Course Transcript Information
1. Submit course information for all students in grades 9-12 for whom the district gave grades during the School Year, including summer school.
2. Send all courses the student has taken for which a course grade has been assigned. The Course Grade field (item 20) may contain I for incomplete, NG for no grade assigned or similar grades other than A, B, C, D and F as defined in the DOE Information Data Base Requirements: Volume I -- Automated Student Information System.
3. The Grade Level field (item 10) should contain the Grade Level the student was in at the time the course was taken.
| Grade Level | Course Information | |
| 12 | Grades 9, 10, 11, 12 and any courses below ninth grade that the student took in order to earn credit toward a high school diploma. | |
| 11 | Grades 9, 10, 11 and any courses below ninth grade that the student took in order to earn credit toward a high school diploma. | |
| 10 | Grades 9, 10 and any other courses below ninth grade that the student took in order to earn credit toward a high school diploma. | |
| 9 | Grade 9 and any courses below ninth grade that the student took in order to earn credit toward a high school diploma. |
NOTE: Only report credits on grade 30 if the student left a secondary K-12 program, entered the Adult High School program as grade 30 and subsequently returned to a secondary K-12 program prior to graduation.
4. The School Number, Where Credit Earned field (item 7) may contain 0001-9899, N998, N999, C901-C928 Florida public community colleges, U970-U978 Florida public state universities or P001-P999 eligible postsecondary non-public institutions.
5. KEY FIELDS: The key fields for this format are item numbers 2-5 and 9-13. If a key field needs to be changed, the record must be deleted and re-submitted as an add.
' * ' indicates key fields.
| Item No. | From-To | Size | Field Char. | Field Description |
|---|---|---|---|---|
| 1 | 1-14 | 14 | A/N | Filler |
| 2 | 15-15 | 1 | N/R | Survey Period Code * |
| 3 | 16-17 | 2 | N/R | District Number, Current Enrollment * |
| 4 | 18-21 | 4 | A/N/R | School Number, Current Enrollment * |
| 5 | 22-31 | 10 | A/N | Student Number Identifier, Florida * |
| 6 | 32-33 | 2 | N/R | District Number, Where Credit Earned |
| 7 | 34-37 | 4 | A/N/R | School Number, Where Credit Earned |
| 8 | 38-62 | 25 | A/N | Filler |
| 9 | 63-66 | 4 | N | School Year * |
| 10 | 67-68 | 2 | A/N | Grade Level * |
| 11 | 69-69 | 1 | A/N | Term * |
| 12 | 70-76 | 7 | A/N | Course Number * |
| 13 | 77-81 | 5 | A/N | Course, Sequence Number * |
| 14 | 82-96 | 15 | A/N | Filler |
| 15 | 97-98 | 2 | A/N | Course, State Subject Area Requirements |
| 16 | 99-102 | 4 | A/N | Course, Flag |
| 17 | 103-103 | 1 | A/N | Filler |
| 18 | 104-106 | 3 | N | Credit Attempted, Course |
| 19 | 107-109 | 3 | N | Credit Earned, Course |
| 20 | 110-112 | 3 | A/N/R | Course Grade |
| 21 | 113-159 | 47 | A/N | Filler |
| 22 | 160-160 | 1 | A | Transaction Code |