Slide 1 District User Overview at FLCSP.org. Charter Schools Program Grant. The goal of this tutorial is to allow district charter contacts the use of the Charter Schools Project Tracking online system (FLCSP.org) in hopes to increase district knowledge of their charter schools’ CSP grant projects. Slide 2 This tutorial will cover the basic features available to district users of the flcsp.org website. You will learn how to view your district’s subgrantees’ basic information, required and optional documents, budgets, and expenditure reports. We will also review the notifications, tickets, resources, and profile features. Slide 3 To begin, visit www.flcsp.org and login with your district user information. Your username is your district’s name. Passwords are case sensitive. To allow district charter contacts the use of the Charter Schools Project Tracking online system (FLCSP.org) in hopes to increase district knowledge of their charter schools’ CSP grant projects. If you have forgotten your password, click the “Forgot Password” link and it will be emailed to the address that is on file for your district’s CSP grant contact. Slide 4 Districts only have access to the CSP grant projects within their district. Therefore, you will see all subgrantees for your district. For each subgrantee, you will see the unique CSP_ID, the current grant phase the subgrantee is in, the total grant funds obligated through the Prioritized Funding List to the subgrantee, and the CSP funds that have been released to them. To narrow the subgrantees displaying on your screen, you may use the search fields. You can do this by searching by name or CSP-ID. The status dropdown can help further refine your results. Slide 5 Notifications are generated by the website at various times and for various reasons. They will be available for viewing once you login and an email is also sent out for each notification to the address we have on file for the district. There are two ways to see your system notifications. There is a box on the right hand side of the screen, displaying notifications, or you can click on the notifications tab at the top of the screen. You can clear all notifications by clicking on the “remove all notifications” button at the top of the notifications box or you can hover over a single notification and click on the “X” that appears in the top right corner of a specific notification. Typically, notifications are sent to the District as reminders that a Closure Form is due for a particular school. Slide 6 Tickets are a means of submitting messages and files to the CSP team. Clicking on the “tickets” tab brings you to the tickets page. Here you can submit a ticket and view any opened or closed tickets you may have. When submitting a ticket, you must include a subject with your message to the CSP team, and you may attach any supporting documentation file, if you wish. The file can be no larger than 10Mb and should be a PDF. Also, please combine any multiple files into one PDF per ticket. Typically, you will not need to use this feature of the site. Slide 7 By clicking on the “resources” tab, you are taken to a list of resources that the CSP team has made available to all FLCSP.org users. This list contains documents and links that may change periodically. Slide 8 The “profile” tab takes you to a page that allows you to edit your password, first and last name, and the official email address that flcsp.org will use when sending correspondence back to the district. NOTE: The district login was initially given to the district’s Charter School Contact. There is one login credential per districts. Slide 9 Clicking on a subgrantee will take you to their overview page. Here you can see what tasks the subgrantee has or has not completed, and detailed information related to their grant status. In the tasks box, each row is clickable and will take you to a different page. Task #1 will take you to the subgrantee’s “basic Information” page. Task #2 will take you to their “required documents” page, and Tasks # 3 and 4 will take you to the “budgets” page. Slide 10 The Overview page provides pertinent information for each sub-recipient grant.  The page shows the status of required Tasks by the sub-grantee school, it details grant data (this includes project begin/end date, grant phase begin/end date, funding status and amounts).  The overview page also syncs with the Department’s FLAGS system to show monthly reported expenditures by the sub-grantee school and district reported reimbursements.  Slide 11 Clicking the “basic information” tab will take you to a page that contains the school’s address, primary contact, board chair contact, and additional contact information. Slide 12 Required Documents: are those documents that a subgrantee is required to submit to the CSP grant office for their planning and implementation phases. Clicking on the “required documents” tab brings you to the page that displays all of the documents. You will be able to see if they have submitted a document, what date it was submitted on, and what date it was approved by the CSP team. You will be able to see what status the document is in. This could be: In Review/Notify Subadmin - signifying that the CSP grant team is currently reviewing the document, Not Approved – meaning the subgrantee must resubmit a corrected document, conditionally approved – meaning that full approval is pending a small edit to the document, and approved. You may view approved documents by clicking the “Download Submitted File” button. Slide 13 Clicking on the “Budgets” tab brings you to a page displaying all budgets and monthly expenditure reporting submitted by the subgrantee. You can view when a particular budget was created, the amount released for that budget, its type, and its status. Clicking on a particular budget will take you to a page displaying all approved items for that budget. Clicking on the “Export” button generates an excel file for that budget as a DOE 151 form. This functionality is meant to aid subgrantees in submitting a budget amendment, should they need to. Slide 14 Clicking on an “expenditure report” will bring up any expenditures the subgrantee made for that reporting period. The report can display each item from the approved budget by function and object code, along with a description of the item that includes quantity, price per item, expended amounts, the remaining balance, etc. For items with an object code of 600, we require an inventory to be taken and a label to be generated. For these 600 object code items, you will see additional information listing each item, its status, location, and tag number. This information is part of the subgrantee’s biannual inventory reports required by the CSP grant office. Slide 15 Clicking on the “reports” tab will take you to any inventory reports that the subgrantee has created. Simply choose the date for which ever report is needed. These reports will look similar to the inventory information entered in the expenditure reports, with the exception that here, they are all combined into one report. Slide 16 This video has touched on all of the resources available to the district at flcsp.org. You can view all of the subgrantees in your district, monitor their grant funding as reported to the department, view subgrantee contact information, place a ticket with the department, view resources provided by the department, edit your district profile, and keep abreast of subgrantee expenditures as they report them to the CSP grant team. These resources are meant to help the district monitor their subgrantee recipients of the CSP grant.