Transcript
District Sharing Webinar-Office 365
Thursday, December 1, 2016
3:00 p.m. – 4:00 p.m. EST

This District Sharing Webinar focused on Office 365. Lisa Simmons, an MIE ambassador from Microsoft gave a brief presentation about some of the resources available to teachers and district leaders. District personnel from Osceola, Volusia, and Duval also gave presentations focusing on how they use Office 365 in their districts. At the conclusion of the presentations, a brief Q & A session was conducted.

Hosts:
April Drennan, Instructional Technologist
Ashley Palelis, Instructional Technology Specialist

Joined By:
Katrina Figgett, Director of Mathematics, Science, and Instructional Technology

Presenters:
Lisa Simmons from Microsoft, 
Scott Clark from Osceola County, 
Caitlyn Distler from Volusia County
Holly Lanham from Duval County

Slide 1 – Welcome and Introductions
Hello, and welcome to the very first District Sharing Session on Office 365. This webinar is being recorded on Thursday, December 1st, 2016.
Introductions:
April Drennan, Instructional Technologist
Ashley Palelis, Instructional Technology Specialist
Katrina Figgett, Director of Mathematics, Science, and Instructional Technology

Poll Questions for the Audience:
•	What do you use Office 365 for in your district? Please select one:
- not using it-just curious
- not using it yet but are planning to
- use one or two applications (such as email)
- often/daily (content management, classroom sites)
- extensively (district-wide systems such as portals, LMS)

•	What is your primary area of interest for today’s discussion? Please select one:
- school/district-wide implementation
- specific applications (One-Note, Class Notebook)
- specific functions (LMS, student portfolios)
- training/professional development strategies
- getting started/first steps

Slide 2 – Goals and Disclaimer
•	To provide a forum for districts to share best practices and ideas with one another
•	To promote the building of relationships and partnerships between districts and with FDOE personnel
•	To celebrate and learn from the positive outcomes of instructional technology initiatives and actions at the district level

Disclaimer at the bottom of the slide:
***Topics for discussion are chosen based upon feedback received from district leaders. In some cases, topics may include references to specific products or services. The Florida Department of Education does not endorse any product or service. We provide a forum for district personnel to discuss issues and topics relevant to them which may include free and commercial products and services used in schools and districts. Information and opinions expressed by participants are independent from those of the Florida Department of Education.

Slide 3 – Today’s Agenda
2:00-2:05 – Introductions/Opening Remarks
2:05-2:15 – Microsoft Presentation – Office 365
2:15-2:25 – Osceola
2:25-2:35 – Volusia
2:35-2:45 – Duval
2:45-3:00 – Q & A for District Speakers and Microsoft

Slide 4 – Format
•	As you think of questions during the speakers’ presentations, please type them in the question/chat box. Please include who the question is for (i.e. For Duval-My question is this…).
•	We will compile questions and comments throughout the webinar and answer as many of them as we can during Q & A portion at the end of the webinar.
•	This webinar is scheduled to last for one hour. To respect everyone’s time and allow for maximum participation, it may be necessary for us to redirect the session to stay on task.

Slide 5 – Introduction of Lisa Simmons from Microsoft (filling in for Renetta Williams)

Slide 6 – Microsoft Presentation-Office 365: It’s more than email
•	Office 365 delivers tools focused on collaboration, communication, and mobility.
•	The biggest conception is that Office 365 is just for email. It actually consists of several apps for supporting a 21st century learning environment.
•	In my district (Lisa Simmons), tools were used to support transformative learning and interdependence. We wanted tools to support what students would be doing in the future.
•	Office 365 provides students with a real-world experience by providing opportunities for collaboration between students. In the workplace, students will need to know how to work together.
•	Students are able to comment on each other’s work and collaborate in real time.
•	Office 365 encourages anytime/anywhere learning experiences by leveraging mobile applications. An example would be Apps for Business. 
•	Teachers in my district (Lisa Simmons) hosted online virtual parent conferences on Skype for business. They also conducted online tutorial sessions.
•	Office 365 also has creation tools such as Sway. Sway has many digital storytelling capabilities. It can also be used for student portfolios.
•	Microsoft Classroom, currently in beta, allows teachers to create and grade assignments and is being designed to provide seamless experience for students.

Slide 7 – Microsoft Presentation-Free Training Resources
•	I (Lisa Simmons) encourage you to join the Microsoft Community and register for an account to access tons of resources.
•	Renetta Williams can arrange for you to have free face-to-face personalized training.
•	You can also get free Microsoft in the Classroom seminars. Contact Carla Johnson to set those up.

Slide 8 – Introduction of Scott Clark from Osceola County School District
Scott Clark
Director of Media and Instructional Technology
School District of Osceola County
clarkc@Osceola.k12.fl.us
(407) 870-4669

•	Christopher Kocher, Technology Resource Teacher
•	Brenton Foondle, Technology Resource Teacher
•	Scott Kauffman, Technology Resource Teacher

Osceola Presentation

•	First, we (Osceola team) are going to discuss the process we went through for deployment of Office 365. 
•	We will also discuss the applications used in our schools.
•	We will discuss lessons learned.
•	Finally, we will talk about what we will be putting into place in the future.

Deployment
•	We began our rollout in the fall of 2014, by giving students access to email and select applications.
•	We supported teachers through trainings, both in-class, out-of-class, and online courses through Moodle. We also held Summer institutes.
•	Training along with continued support is important.

Apps
•	We (Osceola) have had a lot of success with OneNote. Students and teachers can have the digital experience together.
•	We have some success stories. The first is related to ELA classrooms.
•	We implemented 1 to 1 with ELA classrooms (laptop/iPad carts) in two middle schools.
•	They were able to work collaboratively, organically, in an open environment. They all used OneNote extensively.
•	We also had success with foreign language classrooms. The first teacher wanted her students to be able to record themselves speaking French so that she could get a chance to hear them. Normally, there was not time to do this in class. She had set up of 6 desktop computers where students would go at least once a week. The big surprise was that students were logging on at home to re-record their work. Another teacher wanted to go paperless and was able to do so.
•	A Special Education teacher create an OneNote to track daily progress, documentation of IEPs, etc.

Lessons Learned
•	OneNote sharing of documents was both a blessing and a curse. Staff started sharing with a lot of people. Then, once they would leave or switch jobs, it was difficult to track down where certain documents were. We (Osceola) had to figure out how to manage this.
•	We (Osceola) also had issues switching email systems from Office 365 to an older legacy system.

Looking Forward
•	We are looking to expand our pilot of Microsoft Classroom.
•	We will be providing Microsoft MIE Training at the district.
•	We will keep up with updates and tweak training as necessary.

Slide 9 – Introduction of Caitlyn Distler from Volusia County School District
Caitlyn Distler
Learning Technologies Specialist
Volusia County Schools
cadistle@Volusia.k12.fl.us

Volusia Presentation

Infographic: Office 365 Integration & District Rollout
•	At the beginning of planning any initiative, we (Volusia) ask ourselves an essential question: What’s our purpose?
•	Office 365 is in its 4th year of implementation. Its biggest selling points have been that it is device agnostic. This is helpful because the district is moving towards 1 to 1; however, devices are currently working in a shared environment (checked out carts, media center, etc.)
•	When getting buy-in from teachers and administrators, telling horror stories about losing work and versioning seemed to be persuasive. They saw the value in using Office 365. Teachers, administrators and district personnel now use it record notes for PLCs, submitting lesson plans, and project based learning.
•	Office 365 allows learning to occur beyond the walls of the school.
•	A huge benefit of using Office 365 has been file storage. We now have quicker access to files.
•	We are adding newer resources such as Sway, OneNote, and Class Notebook. Sway is especially popular at the elementary level. Students can design and share content with other, but they don’t get overly caught up in the design aspect due to limited options. 
•	We are impressed with how well Office 365 integrates with other resources such as Canvas (our LMS) and other iPad Apps.

Next Steps for Sustainability
•	We are customizing pre-existing Microsoft materials and help documents for Volusia County.
•	We are taking advantage of the resources and training provided by Microsoft, MIE Training, etc.

Slide 10 – Introduction of Holly Lanham from Duval County School District
Holly Lanham
Instructional Technology Specialist
Duval County Public Schools
lanhamh@duvalschools.org

Duval Presentation

•	We (Duval) are doing a lot of similar things to Volusia and Osceola.
•	We have built the “One View” portal which serves as a One Stop Shop for teachers, students, parents, and the community.
•	It is a role-based system. For example, teachers can have class sites. Students can go in by class and see information such as assessments, attendance, and assignments.
•	This portal helped push the integration of Office 365 in the district. It was built in SharePoint.
•	OneNote is by far the biggest feature teachers use.
•	Microsoft helping create rostering in One View.
•	We support teachers one on one and highlight teachers showing example notebooks. 
•	We also have a technology support site. There is an icon pushed out to all teacher desktops. This site contains help channels, videos, etc. to help teachers and staff troubleshoot.
•	We also do a lot of things on social media such as Twitter to encourage and help teachers.

Slide 16 – Q & A Session with Presenters
•	For Osceola….are you controlling desktop for internet security reminders:
	Response: No. We are just using the PowerPoint Web Application. 
•	For Osceola-What portion of teachers are using Class Notebook?
Response: It’s hard to say exactly. We have some strong pockets. One or two teachers interested, they share, and it starts to grow. Some schools use it as a staff notebook. Depends school to school, grade to grade. Most schools have some users.
•	Volusia- How do you handle sharing of iPads when using Office Apps?
	Response: We really work with students with emphasizing logging in and out of the apps 	themselves….training them to log out of apps, not a perfect system, but stressed to students.
•	Volusia – Do you utilize an MDM to manage BYOD/T?
Response: We purchased MDM just for iPad management. It is a large undertaking. We are currently working only with district owned devices.
•	Osceola – What format are using for MIE training?
	Response: Microsoft will do a two day training, continue on, monthly availability, MIE will be used 	to train others (100 employees each).
	Another Response from Volusia-finished their MIE training, great, empowers those that attend, 	must train others to maintain status. Happy with the outcome to build capacity.
•	Question to All - How is OneNote working on iPad?
	Response from Osceola – We use it in lots of different classrooms with iPads. We have a love/hate 	relationship with it. IPad has a great inking system built in which makes marking of text a good 	experience. It is more usable than browser-based. The major hurdle is the sharing of the devices. 
•	Which districts are using Microsoft Classrooms? How did you deploy it?
	Response from Osceola-It is in Beta….not finished. No districts have it officially. It is currently 	addressing challenges of sharing notebooks.
	Response from Volusia – We are not using it but we are discussing it while our district moves to 	cloud-based Outlook.

Slide 17 – Announcements
•	Tech Chat! Webinar
	Gamification for Learning
	Shawn Young, Class Craft
	Wednesday, January 18, 2017
	3:00-4:00 p.m. EST

•	FETC DOE Meet and Greet
Room N321
Thursday, January 26, 2017
10:00-11:00 a.m. EST

Slide 18 – Additional Resources
•	Florida Department of Education Website
    	www.fldoe.org
•	CPALMS
     	www.cpalms.org
•	FDOE Instructional Technology Page
     	http://www.fldoe.org/academics/standards/subject-areas/instructional-technology
•	Microsoft Educator Community
     	https://education.microsoft.com/

Slide 19 – Contact Information
•	April Drennan
Instructional Technologist, Florida Department of Education
April.Drennan@fldoe.org
(850) 245-5153
•	Ashley Palelis
Instructional Technology Specialist, Florida Department of Education
Ashley.Palelis@fldoe.org
(850) 245-9323

Renetta Williams – Microsoft MIE Ambassador
msambassadors6@usmie.com

Carla Johnson – Microsoft Account Manager
carlajo@Microsoft.com
Scott Clark – Director of Media and Instructional Technology, Osceola
clarkc@Osceola.k12.fl.us

Caitlyn Distler– Learning Technologies Specialist, Volusia
cadistle@Volusia.k12.fl.us

Holly Lanham –Instructional Technology Specialist, Duval
lanhamh@duvalschools.org

Thank you for joining us today!