FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
FLORIDA INFORMATION RESOURCE NETWORK

Effective: November 14, 1999
Revised: July 7, 2000

1999-2000 Student Immunization Information

1. Transfer one record per student.
2. The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.
3. Items 7 through 40, columns 37-345, of this format are structurally identical to items 7 through 40, columns 32-340, of the I02/S02 format transmitted by elementary-secondary institutions.

Field Characteristics:

A = Alphabetic only
A/N = Alphameric
N = Numeric only
Z = Zoned numeric
P = Packed decimal
R = Right justified with leading zeros
L = Left justified

Format Characteristics:

Name: 1999-2000 Student Immunization Information
Number: P08

Effective Date: November 14, 1999

Record Size: 1020
1 1-3 3 A/N Record Type*

This is the record type for the transaction. The value will always be "P08".
2 4-13 10 A/N/L Social Security Number*

List the student's social security number.
3 14-14 1 A/N/L Source of Data*
Code Definition
1 All data have been taken from an official electronic transmission from the previous institution of enrollment and have not been modified by the sending postsecondary institution.
2 All data have been taken from an official electronic transmission from the previous institution of enrollment and have been kept up-to-date by the sending postsecondary institution.
3 No data were received electronically from the previous institution of enrollment.
4 15-22 8 N Last Update Date*

This is either the date of the original official electronic transmission from which the immunization data were extracted or the date on which the last update to this immunization data was made, whichever is more recent.

Format: YYYYMMDD
5 23-24 2 A/N Qualifier for Previous Institution of Enrollment CodeThis field indicates the code set being used in the following field to identify the Previous Institution of Enrollment.
Code Definition
FD Florida Code Set for secondary institutions (7-digit district code followed by 4-digit school code)
FP Florida Code Set for postsecondary institutions (7-digit FICE code followed by 4-digit campus code)
71 Integrated Postsecondary Education Data System (IPEDS) (7-digits)
72 The College Board's Admission Testing Program (ATP) for postsecondary institutions (4-digits)
73 Federal Interagency Commission on Education (FICE) (6-digits)
74 American College Testing (ACT) Program for postsecondary institutions (6-digits)
77 NCES Common Core of Data (12-digits)
78 College Board/ACT Code Set for secondary institutions (6-digits)
CB Canadian College Institution Codes
CS Canadian University Codes
6 25-36 12 A/N/L Previous Institution of Enrollment Code
7 37-37 1 A/N Immunization Status

Certification that the student has complied with the immunization requirements of Section 232.032, F.S., by filing the appropriate DH or HRS form with the school district.

Code DH or HRS Form Definition
1 DH or HRS-H3040
DH or HRS 680A
DH or HRS 680-1 or PD 137
or MCD 304-B or old HRS 680		 Permanent Immunization Certificate
2 DH or HRS 680B
 Temporary medical exemption requiring follow-up
3 DH or HRS 680 C,
HRS 682, PD 139-A		 Permanent medical exemption
4 DH or HRS 681 or PD 138 Permanent religious exemption
0 None Enrolled in this district fewer than 31 days under section 232.032(3)(d), F.S.

NOTE:  Some districts do allow the use of the 0 code. For districts which permit use of the 0 code, if the student still has a code 0 after 30 days enrollment in the district, the student should be sent home and not allowed to return to school until proper documentation is presented.
NOTE:  Beginning with the 1998-99 school year, students entering or attending kindergarten will be required to show proof of completing the hepatitis B vaccination series which is a three dose series.

Beginning in the 1993-94 school year, codes 5, 6, and 7 are not valid Immunization Status codes for any new student entering Florida schools. Codes 5, 6, and 7 are applicable for students who were given these codes prior to the 1993-1994 school year.

Code DH or HRS Form Definition
5 DH or HRS 680
and Code 1		 a) Permanent immunization certificate (680A), and
b) second dose of measles vaccine documentation or physician's note documenting measles disease or laboratory evidence of measles immunity.
6 DH or HRS 680
and Code 2		 a) Temporary medical certificate (680B) requiring follow-up, and
b) second dose of measles vaccine documentation or physician's note documenting measles disease or laboratory evidence of measles immunity.
7 DH or HRS 680
and Code 3		 a) Permanent medical exemption (680C), and
b) second dose of measles vaccine documentation or physician's note documenting measles disease or laboratory evidence of measles immunity.
8 DH or HRS 680A-2
or DH or HRS 680A 		 Permanent Immunization Certificate documenting a) middle school requirements, and b) general immunization requirements

8 38-45 8 N Vaccine Certification Expiration Date

The year, month, and day the student's temporary medical exemption (HRS 680 - Part B) expires. The date is 15 days after the student's next scheduled doctors appointment to receive the next vaccination.

YYYYMMDD Example: 19911110 Temporary medical exemption expires on November 10, 1991
Example: 00000000 No vaccine due

9 46-55 10 A/N/L Vaccine Status, Date (1)

This is a ten character field which presents information about each of the vaccines required for children. For most cases, the first digit tells the vaccine type, the second denotes the dose in the series, and the remaining eight digits represent the date the dose in a series was administered.

There are also two special cases which will indicate that dates are not required for some individuals because:

1)  they have a medical or religious exemption, or
2)  they entered school prior to the time when individual vaccination dates were required - these students have been immunized.

Special cases:
Ten-character Code Meaning
8099999999 The student has been immunized, but dates are not available for the individual doses (the student's proof of immunization was an eligible form which did not require dates).
90EXEMPT The student has either 1) a permanent medical exemption for all required vaccinations or 2) a religious exemption (positions 9 and 10 will be blank).

All other vaccination information should be coded as follows:
First Character Meaning
A DTP (1-5 doses)
B DT (5 doses)
C Td (1-4 doses)
D Polio (TOPV, 3-4 doses)
E Hib (Haemophilus Influenza Type B, 4 doses; required for public preschool, but not required for school entry)
F MMR (2 doses)
G Measles (Rubeola, 2 doses)
H Mumps (1 dose)
I Rubella (2 doses)
J Hepatitis B (3 doses)
 
K or L VZV (Varicella) vaccine code (code K) or documentation of varicella disease (code L)
 
Second Character Dose in series.
Note: 0 should be used to indicate doses in special cases including exempt to indicate no doses required (such as physician's note documenting measles disease or laboratory evidence of measles immunity-this does not exempt the child from mumps and rubella immunization).
   
Third-Tenth Characters
YYYYMMDD Year, month, and day of the dose
EXEMPT If specific requirement has been exempted

See Volume I: Automated Student Information System, Automated Student Data Elements for a more detailed description of Vaccine Status, Date.

NOTE: Items 10-38 can be used to identify up to 29 additional vaccine status, dates for each student. See item 9 for description.
10 56-65 10 A/N/L Vaccine Status, Date (2)
11 66-75 10 A/N/L Vaccine Status, Date (3)
12 76-85 10 A/N/L Vaccine Status, Date (4)
13 86-95 10 A/N/L Vaccine Status, Date (5)
14 96-105 10 A/N/L Vaccine Status, Date (6)
15 106-115 10 A/N/L Vaccine Status, Date (7)
16 116-125 10 A/N/L Vaccine Status, Date (8)
17 126-135 10 A/N/L Vaccine Status, Date (9)
18 136-145 10 A/N/L Vaccine Status, Date (10)
19 146-155 10 A/N/L Vaccine Status, Date (11)
20 156-165 10 A/N/L Vaccine Status, Date (12)
21 166-175 10 A/N/L Vaccine Status, Date (13)
22 176-185 10 A/N/L Vaccine Status, Date (14)
23 186-195 10 A/N/L Vaccine Status, Date (15)
24 196-205 10 A/N/L Vaccine Status, Date (16)
25 206-215 10 A/N/L Vaccine Status, Date (17)
26 216-225 10 A/N/L Vaccine Status, Date (18)
27 226-235 10 A/N/L Vaccine Status, Date (19)
28 236-245 10 A/N/L Vaccine Status, Date (20)
29 246-255 10 A/N/L Vaccine Status, Date (21)
30 256-265 10 A/N/L Vaccine Status, Date (22)
31 266-275 10 A/N/L Vaccine Status, Date (23)
32 276-285 10 A/N/L Vaccine Status, Date (24)
33 286-295 10 A/N/L Vaccine Status, Date (25)
34 296-305 10 A/N/L Vaccine Status, Date (26)
35 306-315 10 A/N/L Vaccine Status, Date (27)
36 316-325 10 A/N/L Vaccine Status, Date (28)
37 326-335 10 A/N/L Vaccine Status, Date (29)
38 336-345 10 A/N/L Vaccine Status, Date (30)
39 346-1011 666 A/N Filler
40 1012-1020 9 A/N Filler Reserved for Local Use