FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
FLORIDA INFORMATION RESOURCE NETWORK

Effective: November 14, 1999
Revised: September 27, 1999

1999-2000 Transfer Segment Format for Postsecondary Transcript

1. The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.
2. This format should not be used for the sending institution's summary data. Putting '9999999' in the institution code to send your own summary data goes against the purpose of this format.

Field Characteristics:

A = Alphabetic only
A/N = Alphameric
N = Numeric only
Z = Zoned numeric
P = Packed decimal
R = Right justified with leading zeros
L = Left justified

Format Characteristics:

Name: 1999-2000 Transfer Segment Format for Postsecondary Transcript
Number: P05

Effective Date: November 14, 1999

Record Size: 1020
1 1-3 3 A/N Record Type*

This is the record type for this transaction. This value will always be "P05".
2 4-13 10 A/N/L Social Security Number*

The student's social security number
  4-12 9 N Social Security Number
  13-13 1 A/N Filler
3 14-20 7 A/N Institutional Code*

This is the FICE Code number of the institution from which the credit was received.
4 21-50 30 A/N Institutional Name

This is the name and address of the institution from which the credit was received if no FICE Code number is available. For example, "AUTONOMA UNIVERSITY, MEXICO".
5 51-55 5 N/R Credits Attempted

This indicates the number of semester credits attempted at the institution from which the credit was transferred. This item is formatted 999V99.
6 56-60 5 N/R Credits Accepted

This is the number of semester credits accepted by the reporting institution from the transfer institution. This item is formatted 999V99.
7 61-65 5 N/R Credits for GPA

This indicates the number of semester credits that are being used in the cumulative GPA calculation. This item is formatted 999V99.
8 66-72 7 N/R Grade Points

These are the total grade points associated with the Semester Credits for GPA reported above. This item is formatted 9(5)V99.
9 73-75 3 N/R Grade Point Average

This is based on Grade Points divided by the Credit for GPA. This item is formatted 9V99.
10 76-83 8 N Beginning Date

This date provides a beginning date for the time period during which the credits were earned. Beginning Date must depict a valid date less than the current date or be all zeroes if unknown.

Format: MMDDYYYY
11 84-91 8 N Ending Date

This date provides an ending date for the time period during which the credits were earned. Ending Date must be a valid date that is less than the current date or be all zeroes if unknown.

Format: MMDDYYYY
12 92-1011 920 A/N Filler
13 1012-1020 9 A/N Filler Reserved for Local Use