FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
FLORIDA INFORMATION RESOURCE NETWORK

Effective: November 14, 1999
Revised: August 22, 2000

1999-2000 Exceptional Student Information

1. Record Type: I06 - All items 1-122 are valid for interdistrict and Bright Futures record transfer only.
2. Transfer one record per student.
3. Send up to 10 exceptional student programs in which the student is participating or has been dismissed from during the current year.
6. The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.
7. Required fields are indicated by an asterisk (*) next to the field name.

Field Characteristics:

A = Alphabetic only
A/N = Alphameric
N = Numeric only
Z = Zoned numeric
P = Packed decimal
R = Right justified with leading zeros
L = Left justified

Format Characteristics:

Name: 1999-2000 Exceptional Student Information
Number: T6

Effective Date: November 14, 1999

Record Size: 1020

1 1-3 3 A/N Record Type*

The header for the record for this transaction

Code Definition
I06 Interdistrict and Bright Futures Record Transfer

2 4-13 10 A/N/R Student Number Identifier, Florida*

If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:

First 9 digits: the student's Social Security Number; and
The 10th digit: the letter "X".

If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:

First 2 digits
NN For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.
Last 8 digits
NNNNNNNN The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

3 14-15 2 A/N Filler
4 16-17 2 N/R District Number, Current Enrollment*

The two digit number for the current school district in which the student is officially enrolled for graduation (see District Name Table, Appendix A), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution

5 18-21 4 A/N/R School Number, Current Enrollment*

The state assigned four digit school number in which the student is officially enrolled for graduation

0001 - 9899 District school sites assigned a unique number in the state Master School ID File.
0000 Used for in-state postsecondary and SPEEDE/ExPRESS sending institutions

6 22-40 19 A/N Filler
7 41-48 8 A/N Exceptional Student Plan Date

The date of the most recent Individual Educational Plan, Family Support Plan, or Educational Plan development or review meeting

MMDDYYYY Example: 05101985

8 49-49 1 A Exceptionality, Primary

This is a code to identify the primary exceptionality for any child, youth or adult postsecondary student enrolled in or eligible for enrollment in the public schools of a district who requires special instruction or related services to take full advantage of or respond to educational programs and opportunities because of a physical, mental, emotional, social or learning exceptionality. Primary indicates that exceptionality for which the student spends the most time in exceptional instruction or, if the student is not reported in programs 201-215 or in program 416, it would be the exceptionality for which other services are provided.

Code Definition
A Educable Mentally Handicapped
B Trainable Mentally Handicapped
C Orthopedically Impaired
F Speech Impaired
G Language Impaired
H Deaf or Hard of Hearing
I Visually Impaired
J Emotionally Handicapped
K Specific Learning Disabled
L Gifted
M Hospita/Homebound
N Profoundly Mentally Handicapped
O Dual-Sensory Impaired
P Autistic
Q Severely Emotionally Disturbed
S Traumatic Brain Injured
T Developmentally Delayed
U Established Conditions
V Other Health Impaired
Z Not applicable

9 50-52 3 A/N Filler
10 53-62 10 A/N Filler
11 63-64 2 A Exceptional Student, Postschool Outcome Area (1) A code which represents the anticipated supports and services a student with disabilities age 16 or older would require upon exiting the school system.

NOTE: Seventeen occurrences with a two character field is allowable. See Attachment 1 for more details.

Code Definition
A1 College or University
A2 Community College
A3 Vocational Technical Centers
A4 Adult and Community Education
A5 Developmental Training Program
B1 Vocational
B2 Medical
B3 Psychological
B4 Financial
B5 Advocacy Services
B6 Family Services
B7 Case Management
C1 Independent
C2 Semi-independent
C3 Dependent
D1 Competitive
D2 Individual Supported Competitive
D3 Mobile Work Crew
D4 Enclave
D5 Sheltered Workshop
D6 Military
E1 Leisure/Recreation
E2 Spiritual/Religious Nurture
E3 Transportation
E4 Interpersonal Network Development
E5 Volunteer Work/Community Service
E6 Other
ZZ Not Applicable

12 65-66 2 A Exceptional Student, Postschool Outcome Area (2)
13 67-68 2 A Exceptional Student, Postschool Outcome Area (3)
14 69-70 2 A Exceptional Student, Postschool Outcome Area (4)
15 71-72 2 A Exceptional Student, Postschool Outcome Area (5)
16 73-74 2 A Exceptional Student, Postschool Outcome Area (6)
17 75-76 2 A Exceptional Student, Postschool Outcome Area (7)
18 77-78 2 A Exceptional Student, Postschool Outcome Area (8)
19 79-80 2 A Exceptional Student, Postschool Outcome Area (9)
20 81-82 2 A Exceptional Student, Postschool Outcome Area (10)
21 83-84 2 A Exceptional Student, Postschool Outcome Area (11)
22 85-86 2 A Exceptional Student, Postschool Outcome Area (12)
23 87-88 2 A Exceptional Student, Postschool Outcome Area (13)
24 89-90 2 A Exceptional Student, Postschool Outcome Area (14)
25 91-92 2 A Exceptional Student, Postschool Outcome Area (15)
26 93-94 2 A Exceptional Student, Postschool Outcome Area (16)
27 95-96 2 A Exceptional Student, Postschool Outcome Area (17)
28 97-152 56 A/N Filler
29 153-153 1 A Section 504 Eligible

A code to identify that the student is an eligible student under Section 504 of the Rehabilitation Act of 1973, excluding students who are identified as eligible students with disabilities under the Individuals with Disabilities Education Act (IDEA).

Code Definition
Y Student is an eligible student under Section 504 of the Rehabilitation Act of 1973 and is not an eligible student with disabilities under the Individuals with Disabilities Education Act (IDEA).
Z Not applicable

Note: Section 504 of the Rehabilitation Act of 1973 is a civil rights statute which provides that: "No otherwise qualified individual with handicaps in the United States...shall, solely by reason of his/her handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance or activity conducted by any Executive agency or by the United States Postal Service." (29 USC s. 794)

30 154-168 15 A/N Filler
31 169-176 8 A/N Exceptional Student Evaluation/Re-evaluation Date

The date of the first evaluation (tests) administered during the evaluation/re-evaluation administered for determining a student’s initial/continued eligibility for a special program. For students eligible for more than one special program use the date of the current evaluation for the first program for which the student was determined eligible.

MMDDYYYY Example: 10241996

Note: This can be used to determine the date on which the student's re-evaluation must be completed. To meet the required date for completion of the first three-year re-evaluation, the formal re-evaluation (tests) must be completed by the three-year anniversary date of the first evaluation (test) administered during the initial preplacement evaluation process. For subsequent re-evaluations, the formal re-evaluation must be completed by the three-year anniversary date of the first formal evaluation administered during the previous re-evaluation.

32 177-210 34 A/N Filler Exceptional Student Program (1)
33 211-213 3 N Support Level

This is the code used to report the level of support that is used for this particular Exceptional Student Program.

Code Definition Exceptional Student Placement Date
251 Support Level 1 July 1, 1997 - June 31, 2000
252 Support Level 2 July 1, 1997 - June 31, 2000
253 Support Level 3 July 1, 1997 - June 31, 2000
254 Support Level 4 After June 31, 1997
255 Support Level 5 After June 31, 1997
111 K-3 Basic, with ESE Services After June 31, 2000
112 4-8 Basic, with ESE Services After June 31, 2000
113 9-12 Basic, with ESE Services After June 31, 2000

Note: For Exceptional Student Programs with an Exceptional Student Placement Date before July 1, 1997, this can be the number of the Florida Education Finance Program in which the student is in membership for exceptional student education. Valid FEFP Program numbers 116-118, 201-215, 316, and 416.

34 214-221 8 A/N Exceptional Student Placement Date

This is the date the student was placed in an educational program.

For Exceptional Student Education, placement date refers to the date on which the student is first enrolled in the class, course, or service prescribed in the IEP.

Placement date occurs after
1) eligibility staffing;
2) ESE administrator or designee verifies the staffing committee's recommendation regarding the student's eligibility;
3) the development of the IEP; and
4) parent is provided informed notice and gives written consent.

MMDDYYYY Example: 03251987
The student was placed in the program on March 25, 1987.

35 222-229 8 A/N Exceptional Student Eligibility Determination Date

This is the date the eligibility or ineligibility determination for each ESE program was verified by the ESE administrator or designee. This occurs after eligibility staffing that is documented by a staffing report in which the staffing committee made a recommendation regarding the student's eligibility or ineligibility.

MMDDYYYY Example: 10011986
The student was determined eligible on October 1, 1986.

36 230-230 1 A Exceptional Student Placement Status

A code defining the eligibility and placement status of the exceptional student for each exceptional student program

Code Definition
R Referred and pending evaluation
P Determined eligible and placed
I Evaluated and ineligible
N Determined eligible and not placed
T Temporarily placed
Z Not Applicable

37 231-238 8 A/N Referral Date

The date the student was referred for evaluation/assessment

For Exceptional Student Education: The date the student was referred for evaluation to determine the student's eligibility for a special program.

MMDDYYYY Example: 09241987
The student was referred for evaluation/assessment on September 24, 1987.

38 239-246 8 A/N Exceptional Student, Dismissal Date

The date indicating the date of dismissal from each special program by the ESE administrator or designee

Dismissal date occurs:

1) After dismissal staffing;
2) After parent is provided informed notice of dismissal; and
3) As a result of a staffing that is documented by a staffing report that includes a recommendation for dismissal by the staffing committee and approval of this recommendation by the ESE Administrator or designee.

MMDDYYYY Example: 05211985
The student was dismissed from the ESE program on May 21, 1985.

Note: Do not enter a withdrawal date in the Exceptional Student Dismissal Date field at the time a student moves between school districts unless the student was actually dismissed from the program.

39 247-247 1 A Exceptionality

A code to identify each exceptionality including the primary exceptionality and all other exceptionalities for any child or youth enrolled in or eligible for enrollment in the public schools of a district who requires special instruction or related services to take full advantage of or respond to educational programs and opportunities because of a physical, mental, emotional, social or learning exceptionality. The codes to be used follow:

Code Definition
A Educable Mentally Handicapped
B Trainable Mentally Handicapped
C Orthopedically Impaired
D Occupational Therapy
E Physical Therapy
F Speech Impaired
G Language Impaired
H Deaf or Hard of Hearing
I Visually Impaired
J Emotionally Handicapped
K Specific Learning Disabled
L Gifted
M Hospita/Homebound
N Profoundly Mentally Handicapped
O Dual-Sensory Impaired
P Autistic
Q Severely Emotionally Disturbed
S Traumatic Brain Injured
T Developmentally Delayed
U Established Conditions
V Other Health Impaired
Z Not applicable

Note: For Exceptional Student Programs with an Exceptional Student Placement Date before June 1, 1997, this can be a code from Exceptionality, Student. Valid codes are A-Q, S-V, and Z.

40 248-255 8 A/N Evaluation Completion Date

This is the date the applicable initial evaluation procedures prescribed in Rules 6A-6.03011 through 6A-6.03026, FAC, are completed for the purpose of determining a student's eligibility for each special program.

MMDDYYYY Example: 10151988
The student's evaluation was completed on October 15, 1988.

41 256-289 34 A/N Filler
       
Note: Field definitions for Exceptional Student Programs (2-10), Items 42-122 are the same as Exceptional Student Program (1), Items 33-41.

Exceptional Student Program (2)

42 290-292 3 N Support Level
43 293-300 8 A/N Placement Date
44 301-308 8 A/N Exceptional Student Eligibility Determination Date
45 309-309 1 A Exceptional Student, Placement Status
46 310-317 8 A/N Referral Date
47 318-325 8 A/N Exceptional Student, Dismissal Date
48 326-326 1 A Exceptionality
49 327-334 8 A/N Evaluation Completion Date
50 335-368 34 A/N Filler
         

Exceptional Student Program (3)

51 369-371 3 N Support Level
52 372-379 8 A/N Placement Date
53 380-387 8 A/N Exceptional Student Eligibility Determination Date
54 388-388 1 A Exceptional Student, Placement Status
55 389-396 8 A/N Referral Date
56 397-404 8 A/N Exceptional Student, Dismissal Date
57 405-405 1 A Exceptionality
58 406-413 8 A/N Evaluation Completion Date
59 414-447 34 A/N Filler
         

Exceptional Student Program (4)

60 448-450 3 N Support Level
61 451-458 8 A/N Placement Date
62 459-466 8 A/N Exceptional Student Eligibility Determination Date
63 467-467 1 A Exceptional Student, Placement Status
64 468-475 8 A/N Referral Date
65 476-483 8 A/N Exceptional Student, Dismissal Date
66 484-484 1 A Exceptionality
67 485-492 8 A/N Evaluation Completion Date
68 493-526 34 A/N Filler
         

Exceptional Student Program (5)

69 527-529 3 N Support Level
70 530-537 8 A/N Placement Date
71 538-545 8 A/N Exceptional Student Eligibility Determination Date
72 546-546 1 A Exceptional Student, Placement Status
73 547-554 8 A/N Referral Date
74 555-562 8 A/N Exceptional Student, Dismissal Date
75 563-563 1 A Exceptionality
76 564-571 8 A/N Evaluation Completion Date
77 572-605 34 A/N Filler
         

Exceptional Student Program (6)

78 606-608 3 N Support Level
79 609-616 8 A/N Placement Date
80 617-624 8 A/N Exceptional Student Eligibility Determination Date
81 625-625 1 A Exceptional Student, Placement Status
82 626-633 8 A/N Referral Date
83 634-641 8 A/N Exceptional Student, Dismissal Date
84 642-642 1 A Exceptionality
85 643-650 8 A/N Evaluation Completion Date
86 651-684 34 A/N Filler
         

Exceptional Student Program (7)

87 685-687 3 N Support Level
88 688-695 8 A/N Placement Date
89 696-703 8 A/N Exceptional Student Eligibility Determination Date
90 704-704 1 A Exceptional Student, Placement Status
91 705-712 8 A/N Referral Date
92 713-720 8 A/N Exceptional Student, Dismissal Date
93 721-721 1 A Exceptionality
94 722-729 8 A/N Evaluation Completion Date
95 730-763 34 A/N Filler
         

Exceptional Student Program (8)

96 764-766 3 N Support Level
97 767-774 8 A/N Placement Date
98 775-782 8 A/N Exceptional Student Eligibility Determination Date
99 783-783 1 A Exceptional Student, Placement Status
100 784-791 8 A/N Referral Date
101 792-799 8 A/N Exceptional Student, Dismissal Date
102 800-800 1 A Exceptionality
103 801-808 8 A/N Evaluation Completion Date
104 809-842 34 A/N Filler
         

Exceptional Student Program (9)

105 843-845 3 N Support Level
106 846-853 8 A/N Placement Date
107 854-861 8 A/N Exceptional Student Eligibility Determination Date
108 862-862 1 A Exceptional Student, Placement Status
109 863-870 8 A/N Referral Date
110 871-878 8 A/N Exceptional Student, Dismissal Date
111 879-879 1 A Exceptionality
112 880-887 8 A/N Evaluation Completion Date
113 888-921 34 A/N Filler
         

Exceptional Student Program (10)

114 922-924 3 N Support Level
115 925-932 8 A/N Placement Date
116 933-940 8 A/N Exceptional Student Eligibility Determination Date
117 941-941 1 A Exceptional Student, Placement Status
118 942-949 8 A/N Referral Date
119 950-957 8 A/N Exceptional Student, Dismissal Date
120 958-958 1 A Exceptionality
121 959-966 8 A/N Evaluation Completion Date
122 967-1011 45 A/N Filler
123 1012-1020 9 A/N Filler Reserved for Local Use