FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION DEVELOPMENT AND SUPPORT (OADS)

Effective: December 15, 2013
Revised:

2013-2014 Term Header Record for Postsecondary Transcript or Enrollment Record

1. The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use. Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.
2. Items 11 and 12, although not required, are all fields which can be used in the translation of the FASTER format to the SPEEDE format. If your institution can supply any or all of these fields, the SPEEDE transcript produced from the translation will be more complete. Also, when receiving a transcript from a SPEEDE institution, these fields may supply you with information useful in admissions and placement.
3. Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.
4. The original intent of this format was for use in transmitting Academic History Transcripts. Starting July 1, 2012, this format can also be used to transmit "Enrollment" records to financial aid offices of the Florida State College System and the Florida State University System. In those instances, it is to be used in association with the response Message Type Codes of 'S30', 'S31', and 'S32'.
5. When this format is utilized for "Enrollment" record purposes, the following data elements are not required: Items 11-14. If data is provided in these fields, that data will be edited according to existing business rules. See the note in the affected fields below.

Field Characteristics:

A = Alphabetic only
A/N = Alphameric
N = Numeric only
Z = Zoned numeric
P = Packed decimal
R = Right justified with leading zeros
L = Left justified

Format Characteristics:

Name: 2013-2014 Term Header Record for Postsecondary Transcript
Number: P02

Effective: December 15, 2013

Record Size: 1020

1 1-3 3 A/N Record Type*

The record type for this transaction. The value will always be "P02".

2 4-13 10 A/N/L Social Security Number*

The student's social security number

  4-12 9 N Social Security Number
  13-13 1 A/N Filler
3 14-19 6 N Term Designator*

This is a six digit code that designates the term. The first four digits indicate the year in which the term began. The last two digits designate the month in which the term began. For example, a term which began in January 1987 would have a term designator of 198701. If an institution felt that all courses which began in January, February or March of 1987 should be considered in the same term, they could designate all these courses with the same term designator of 198701.

Format: CCYYMM

4 20-20 1 N Term Tag Number*

This is a sequential number assigned to this header record. This same number will be assigned to all course records to follow this header. If a remark segment is to be associated with this header, it will bear the same number. This number will normally be 0 if there is only one header for each term designator. If there are multiple term headers for each term designator, this will allow for it and will keep the courses together with the appropriate header.

4a 21-22 2 A/N Institution Code Qualifier*

This code identifies the type of number sent in Institution Code.

Code Definition
73 OPEID Code
OP OPEID Code
ZZ Unknown

5 23-29 7 A/N Institution Code*

This is the OPEID code (see Appendix B) of the institution from which the credit was received. If the code of the institution does not exist or is not known, a default value of 999999 should be sent with a value of "ZZ" in Institution Code Qualifier, item 4a.

The first field on the OPEID file contains the institution number of eight bytes, the last two of which are the campus number. For this application, use bytes 1-6, right justified, zero filled.

5a 30-37 8 A/N Filler
6 38-45 8 N Beginning Date*

This is the date of the beginning of the term. It is intended to be the date that all the classes under this header began.

Format: MMDDCCYY

If this exact date is not available, the year and month may be taken from the date indicated in the Term Designator (Item 3), above. The day may be chosen arbitrarily, as long as it is a valid day for that month. Placing zeroes here indicates that the Beginning Date is unknown.

NOTE: Zeroes are valid in month and/or day if the sending institution is a SPEEDE/ExPRESS institution or the term record is from an institution other than the sending institution.

7 46-53 8 N Ending Date*

This is the date of the end of the term. All zeroes for the Ending Date indicate that this date is unknown.

Format: MMDDCCYY

NOTE: Zeroes are valid in month and/or day if the sending institution is a SPEEDE/ExPRESS institution or the term record is from an institution other than the sending institution.

8 54-113 60 A/N/L Term Description

This is a free form description of the term (for example, "FALL 87-88", "WNTR 87-88", "SUMR 85-86", etc.).

9 114-143 30 A/N/L Institution Name

This is the name and address of the institution from which the credit was received. For example, UNIV OF THE ANDES, CHILE.

NOTE: This field is required if the transcript is sent to a SPEEDE/ExPRESS institution and no valid Institution Code is sent.

10 144-144 1 A/N Filler
11 145-166 22 A/N Curriculum Code

A code identifying the program in which the student was enrolled.

Note: Starting July 1, 2012, when this format is utilized for Academic History Transcript purposes, this data element is edited for valid values.  When this format is utilized for "Enrollment" record purposes, this data element should be blank.

  145-146 2 A/N Curriculum Code Qualifier

The code set used to identify the Curriculum Code.

Note: Starting July 1, 2012, when this format is utilized for Academic History Transcript purposes, this data element is edited for valid values.  When this format is utilized for "Enrollment" record purposes, this data element should be blank.

Code Definition
81 Classification of Instructional Programs (CIP) coding structure.
82 Higher Education General Information Survey (HEGIS) coding structure.
CA Canadian College Course Codes
CC Canadian University Curriculum Codes
  147-166 20 A/N Curriculum Code

Note: Starting July 1, 2012, When this format is utilized for Academic History Transcript purposes, this data element is edited for valid values.  When this format is utilized for "Enrollment" record purposes, this data element should be blank.

Examples:
Qualifier Code Program
81 1301.01 General Education (the decimal is transmitted as part of the value in this case)
82 0909 Electrical Engineering

12 167-201 35 A/N Curriculum Code Name

The name of the program in which the student was enrolled.

Note: Starting July 1, 2012, when this format is utilized for Academic History Transcript purposes, this data element is edited for valid values.  When this format is utilized for "Enrollment" record purposes, this data element should be blank.

13 202-202 1 A/N Type of Session

Code identifying the type of academic session at an educational institution.

Note: Starting July 1, 2012, when this format is utilized for Academic History Transcript purposes, this data element is edited for valid values.  When this format is utilized for "Enrollment" record purposes, this data element should be blank.

Code Definition
1 Full Year
2 Semester
3 Trimester
4 Quarter
5 Quinmester
6 Mini-term
7 Summer Session
8 Intersession (Year Round Schools)
9 Long session which is longer than a semester or quarter or trimester but shorter than a full year.

14 203-204 2 A/N Grade/Academic Level of Student This Session

Code identifying the grade level or academic level of the student for this session. This does not refer to the level of the courses taken.

Note: Starting July 1, 2012, when this format is utilized for Academic History Transcript purposes, this data element is edited for valid values.  When this format is utilized for "Enrollment" record purposes, this data element should be blank.

Code Name
20 Non-degree or Temporary Undergraduate in Postsecondary School
21 Postsecondary First Year Student
22 Postsecondary Sophomore
23 Postsecondary Junior
24 Postsecondary Senior
25 Postsecondary Post-Baccalaureate Student
26 Postsecondary Non-Degree Graduate Student
27 Postsecondary Professional Student
28 Postsecondary Master's Degree Student
29 Postsecondary Doctoral Student
30 Postdoctoral Student
31 Postsecondary Bachelor Preliminary Year
32 Postsecondary Fifth Year Student
33 Postsecondary Masters Qualifying Year
AD Adult
PF Professional
UN Ungraded

15 205-1011 807 A/N Filler
16 1012-1020 9 A/N Filler Reserved for Local Use