FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION DEVELOPMENT AND SUPPORT (OADS)

Effective: December 9, 2012
Revised: December 18, 2012

2012-2013 Edit Specifications

When a request or response is transmitted through the FASTER System, the data are edited for validity. What follows in this appendix are the specific edit criteria.

All records must be 100% error free. That is, any error detected will cause the header record and all of its associated records (if any) to be rejected. A few edits remain that will cause rejection only for out-of-state records. These are still labeled as -OS Reject- edits. Also note that some fields are not edited depending on the context of the data. For example, Diploma Date is not edited when the record type is I01 (edit 51 for the I/S01 format).

Header Format || Post Secondary Formats || Inter-district & Secondary Formats || Technical Center Formats || Generic Formats

Miscellaneous edits

1)

Must be I00-I08, S00-S05, S07-S08, P00-P08, or G99. (This applies to a district sending an invalid record type).

2)

Must be S00-S05, S07-S08, P00-P07, OR G99. (This applies to a non-district sending an invalid record type).

3)

Out-of-state (addressed) institution is not in production mode.

4)

Sender not in production for Out-of-state.

5)

Bright Futures evaluation year must be numeric.

6)

Bright Futures evaluation year must not be < 2002 and > 2016 .

7)

Evaluation semester must be 7 or 8 for Talented 20.

8)

Bright Futures Evaluation semester must be 7 or 8.

9)

Bright Futures Evaluation system must be 0 (practice) or 1 (production).

Header record edits (types I00, P00, S00, and T00) || Back to Top

The Header format is applicable to the Interdistrict, Postsecondary, Secondary and Technical Center Transcripts. Please refer to the Header format page for details regarding the fields defined to the Hearder format.

1)

Record Type I00 is valid for school districts only. Record Types S00 and P00 may be used by both school districts and postsecondary institutions. Record Type P00 is invalid if the addressed institution is 95 (Bright Futures). T00 is valid for Technical Centers only.

1.5)

Primary Student Identifier must be a Social Security Number (and comply with edit #2, below) if Record Type is P00, otherwise, it must be a Student Number Identifier, Florida (and comply with edit #9, below).

2)

If SSN is not blank, it must be numeric and greater than or equal to zero. If SSN is not all zeroes, the first three digits cannot be all zeroes. Nine-digit SSN's should be left justified with blank fill. For SSN’s generated by postsecondary institutions, the SSN can be nine digits followed by "G".

2.5)

If addressed institution code identifies a SPEEDE/ExPRESS institution, i.e., either 99 (with school code 0000) or 10002, then either a Primary Student Identifier or an Institutional Student Identifier is required.

2.8)

Non-displayable characters cannot be sent in data with the exception of Unique Institutional Identifier, item 14, and Filler Reserved for Local Use, item 39.

3)

Addressed Institution (all 11 characters, including school/campus number) cannot contain nonnumeric characters.

4)

Addressed Institution (the first 7 characters) must be a valid institution that is participating in the Student Record Transfer System.

5)

Addressed Institution must be a school district or "99" (MSIX Migrant Student Record) if Record Type is I00.

5.5)

If the record is addressed to a school district (first 7 characters of Addressed Institution), then the school number (last 4 characters of Addressed Institution) must be a valid ID from the Florida Public Schools Master School ID File (see Appendix B). A school number of 0000 is valid only if Message Type is S01-S17 unless addressed to Talented Twenty, in which case school number must be 0000.

5.6)

If the record is addressed to a postsecondary institution (first 7 characters of Addressed Institution), then the campus number (last 4 characters of Addressed Institution) must be a valid campus ID (see Appendix C) or 0000. If the Addressed Institution is Bright Futures District 95, then the first two characters must be numeric and represent a year (without century) not less than 2004 nor greater than 2009, the third character must be either 7 or 8, and the fourth character must be 0 or 1.

5.7)

Former edit deleted.

6)

Sending Institution (all 11 characters, including school/campus number) cannot contain nonnumeric characters.

7)

Sending Institution (the first 7 characters) must agree with the USER's institution-id, except when the user's id is one that is authorized to transmit data for other institutions. In this case, the Sending Institution would have to agree with one of the institution numbers associated with that user id number.

7.5)

Sending Institution (the last 4 characters) must be a valid ID from the Florida Public Schools Master School ID File (see Appendix B) if the Sending Institution (the first 7 characters) is a school district; otherwise, it must be a valid campus number for this postsecondary institution (see Appendix C). In either case it may also be zero. If the Sending Institution is Bright Futures District 95, then the first two characters must be numeric and represent a year (without century) not less than 2002 nor greater than 2012, the third character must be either 7 or 8, and the fourth character must be 0 or 1.

7.6)

Former edit deleted.

8)

Message Type must be R01-R12, R20, R30, R95 and R96, B00-B12, S01-S18, S20-S22, S30-S32, Q01-Q05, Q13, Q14, Q20. If Message Type is S14, Record Type cannot be I00. If the sending institution is a district, Message Types R03, R04, S05, S20-S22, and S30-S32 are invalid. Message Type X01 is only valid when sent by the FASTER system itself to indicate a failed attempt to send a student record. [NOTE: Rejected request records do not generate an X01 message.] Message type Q20 is only valid when the Addressed Institution is 95, Bright Futures. Requests cannot be sent to MSIX.

8.5)

Test/Production Indicator must be T, P or blank.

9)

If Student Number Identifier, Florida, is not blank, its first 9 characters must be numeric. If its tenth character does not contain the letter "X" or "G", its tenth character must be numeric and, in this case, its first 2 characters must be 01-76 or 78-79. If the tenth character does contain an "X", then the first three characters cannot be all zeroes. On a response, if the sending institution is (0000099) the value can also be '999999999G'. On a response, this field must not be blank if Record Type is I00 or S00 and Message Type is NOT one of S02, S03, S04, S08, S10, S15, S16, or S17.

10)

Institutional Student Number is not edited.

11)

Last Name must not be blank.

12)

Appendage is not edited.

13)

First Name is not edited.

14)

Middle/Maiden Name is not edited.

15)

Former Last Name-1 and Former Last Name-2 are not edited.

16)

Alias/Nickname is not edited.

17)

Date of Birth must contain a valid date (CCYYMMDD) later than 9/14/1889 and earlier than 3 years before the current date. If Record Type is P00 and Message Type begins with either the letter S or the letter Q, then Date of Birth may also be blank.

18)

If Sex is not blank, it must be F or M.

19)

If Racial/Ethnic is not blank, it must be W, B, H, A, M, or I. If Record Type is P00, -OR- Record Type is S00 and Message Type is S02-S04, S08, S10, or S11, then codes O, E and Z are also valid.

19.1)

New Race/Ethnicity codes:

If Ethnicity is not blank, it must be Y or N.

Race: If American Indian or Alaska Native is not blank, it must be Y or N.

Race: If Asian is not blank, it must be Y or N.

Race: If Black or African American is not blank, it must be Y or N.

Race: If Native Hawaiian or Other Pacific Islander is not blank, it must be Y or N.

Race: If White is not blank, it must be Y or N.

19.3)

If the sending institution is a SPEEDE/ExPRESS institution and the Unique Institutional Identifier is not blank, then the Type of Unique Institutional Identifier cannot be blank and must have a value of 28, 30, 48, 49, 4A, 50, 56, 57, C0, F8, LR, or MV.

19.4)

If the sending institution is a SPEEDE/ExPRESS institution and the Type of Unique Institutional Identifier is not blank, then the Unique Institutional Identifier cannot be blank.

19.5)

If High School Graduation Date is not blank or zeroes, it must be numeric and a valid date of the form MMCCYY which is not in the future.

19.7)

If Message Type is S01 - S17 then Section B (bytes 371 - 605) must not be blank.

19.9)

If Message Type is R01 - R12, R20 or R30, and Record Type is P00 the record must be addressed to a postsecondary institution.

20)

If Message Type is S01, S05, S07, S09, S13, S14, Q01-Q04, Q13, or Q14, then at least one record must follow this Header Record in this transcript which is neither a comment record (I/S07 or P04) nor a pass-through record (G99).

21)

If Message Type is S02-S04, S08, S10, or S11, then only comment records (up to 3 I/S07 or any number of P04 records) or pass-through records (any number of G99 records) can follow this Header Record in this transcript.

21.5)

Former edit deleted.

21.7)

If Message Type is R01-R12 and sending institution is a district, then the school number must be either 9100 (Human Resources Center) or be flagged as active, future school or temporarily inactive on the MSID file.

21.8)

If Message Type is R95 or R96, the sending institution must be 95, Bright Futures.

21.9)

If Message Type is B00-B12 then sending institution must be the Bright Futures Office (Institution ID 0000095).

22)

Former edit deleted.

22.3)

Former edit deleted.

22.5)

Former edit deleted. 

23)

If Addressed or Sending Institution is 00000990000, then the Part A SPEEDE/ExPRESS Institution ID, item 16b, must be a valid PK-12 institution participating in the SPEEDE/ExPRESS national electronic transcript system; otherwise, it must be blank. If Addressed or Sending Institution is 00100020000, then the Part A SPEEDE/ExPRESS Institution ID, item 16b, must be a valid postsecondary institution participating in the SPEEDE/ExPRESS national electronic transcript system; otherwise, it must be blank.

23.2)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

24)

Former edit deleted.

25)

If addressed institution code identifies a SPEEDE/ExPRESSS institution (i.e., either 99 or 10002) and the transaction is a response to a request (Message Types S01 through S17), then the Part B SPEEDE/ExPRESS Transaction Control ID, item 32a, must not be blank.

26)

If addressed institution code identifies a SPEEDE/ExPRESSS institution (i.e., either 99 or 10002) and the transaction is a response to a request (Message Types S01 through S17), then the Part B SPEEDE/ExPRESS Institution ID, item 32b, must not be blank.

27)

If the transaction is a response to a request (Message Types S01 through S17), then the Part B Post Date, Post Time, Sequence Number, item 32c, must not be blank.

28)

Record type must be I00 or S00 for Talented Twenty.

29)

Record type must be I00 or S00 for Bright Futures.

30)

Record type must be S00 for msg S14-TEACHER CERT.

31)

Header record missing on first transcript.

32)

Addressee can recv hdr recs only - balance ignored. (This applies only to addressee's with status = H).

33)

Record type must be I00 for MSIX (Migrant Students) Addressees.

34)

Message type must be Q01 for transcripts addressed to MSIX.

34)

Message type must be Q01 for transcripts addressed to MSIX.

35)

Record Type must be 'P00' for Cost of Attendance record (Message Type 'S20','S21','S22') or Enrollment record (Message Type 'S30','S31','S32).

36)

If Message Type is S20 or S30, then at least one record must follow this Header Record in this transcript.

37)

If Message Type is S20 then only a P20 record type can follow this Header Record in this transcript.

38)

If Message Type is S30 then only a P02 or a P03 record type can follow this Header Record in this transcript.

39)

If Message Type is S18, S21, S22, S31, or S32, then no additional record types can follow this Header Record for this student in this transcript.

40)

Term Designator must be a valid year and month in the form CCYYMM. It is to be used only when the Message Type Code is equal to 'R20'.

Postsecondary Edits

The following section provides the edits for Postsecondary transcript formats by format type. These are commonly referred to as the 'P' formats.

Demographic || Term Header || Course || Remarks || Transfers || Tests || Degrees || Immunization || Cost of Attendance || Back to Top

Postsecondary - Demographic Edits (P01) || Format

1)

If the previous header record's Record Type was not P00, Record Type is in error.

2)

This record is out of sequence if the previous record was not a header record (P00). Note that any intervening generic pass-through records (G99) are ignored in making sequence tests.

2.5)

This record is invalid if it follows a P00 Header Record with a Message Type of S12.

2.6)

This record is invalid if it follows a P00 Header Record with a Message Type of S20 or S30.

2.7)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 53.

3)

SSN must be the same as the SSN from the preceding header record.

4)

Date Prepared must be a valid date (MMDDCCYY) not later than the current date.

5)

Transcript Status must be Y, D, P, Q, or X.

6)

Eligible To Return must be Y, N, D, B, or X.

7)

Foreign Language Requirement must be Y, N, X, or Z.

8)

Gordon Rule Requirement must be Y, N, X, or Z.

9)

General Education Met must be A, Y, N, S, X, or blank.

10)

Immunization Record must be Y, N, M, R, X, or blank.

11a)

Basis for Admissions must be 0 - 5, or blank.

11b)

Talented Twenty Status as of Seventh Semester must be Y, N or blank.

12)

Institution Address is not edited.

13)

Place of Birth is not edited.

14)

Name of High School Last Attended is not edited.

15)

Residency Code for Fee Purposes must be Y, N, U, or blank.

16)

Name of SPEEDE/ExPRESS Institution is not edited.

17)

Code Qualifier of High School Last Attended must be 73, 77, 78, FD, or blank.

18)

If Code Qualifier of High School Last Attended is not blank then Code of High School Last Attended must not be blank and must be valid for the Code Set specified by the Code Qualifier.

19)

If Code of High School Last Attended is not blank then Code Qualifier of High School Last Attended must not be blank.

20)

If Student's Country of Citizenship Code is not blank then it must be a valid ISO Country Code.

21)

Institution Telephone Number is not edited.

22)

Institution Facsimile Number is not edited.

23)

Institution Electronic Mail Address is not edited.

24)

If Cumulative Grade Point Average is not blank then it must be numeric and greater than or equal to zero.

25)

If Class Rank is not blank then it must be numeric and greater than or equal to zero.

26)

If Total Number in Class is not blank then it must be numeric and greater than or equal to zero.

27)

If Date of Class Ranking is not blank then it must be numeric and a valid date (CCYYMMDD) that is not later than the current date unless the sending institution is a SPEEDE/ExPRESS institution, in which case the month and/or day may be zeroes.

28)

Citizenship Status Code must be blank or numeric and in the range 01-07.

29)

Native Language of Student must be blank or a valid 2 or 3 character ISO Language Code or a valid NISO Language Code (Attachment 3 to format P01).

29.1)

Not a valid ISO Language Code.

30)

Language Proficiency Indicator must be blank or numeric and in the range 1-6 or A-E.

31)

Administrative Contact Name is not edited.

32)

Student's Address1, Address2, City and Zip Code are not edited.

33)

Student's State/Province must be blank or a valid U.S. State (Attachment 3 to format I/S01), Canadian Province or U.S. territory code (Attachment 1 to format P01).

34)

Student's Country must be blank or a valid ISO Country Code (Attachment 2 to format P01).

35)

High School Graduation Type code must be blank or B18 - B26, or 087.

36)

Academic Credit Hours Attempted and in GPA must be blank or numeric.

37)

Quality Points Used to Compute Student's GPA must be blank or numeric.

38)

If not blank, Student Communication Number Qualifier 1-4 must be AP, AS, BN, CP, EM, EX, FX, HF, HP, NP, OF, OT, PA, PC, PP, TE, TL, TM, TN, VM, WC, WF, or WP. If Student Communication Number 1 is not blank, Student Communication Number Qualifier 1 cannot be blank. If Student Communication Number 2 is not blank, Student Communication Number Qualifier 2 cannot be blank. If Student Communication Number 3 is not blank, Student Communication Number Qualifier 3 cannot be blank. If Student Communication Number 4 is not blank, Student Communication Number Qualifier 4 cannot be blank.

39)

If Student Communication Number Qualifier 1 is not blank, Student Communication Number 1 cannot be blank. If Student Communication Number Qualifier 2 is not blank, Student Communication Number 2 cannot be blank. If Student Communication Number Qualifier 3 is not blank, Student Communication Number 3 cannot be blank. If Student Communication Number Qualifier 4 is not blank, Student Communication Number 4 cannot be blank.

40)

If Academic Credit Type Code is not blank, it must be A, C, G, N, Q, S, U, V, or X.

41)

Academic Summary Type must be A, E or blank. Academic Summary Type cannot be blank if Cumulative Grade Point Average, Academic Credit Hours Attempted and in GPA, Quality Points Used to Compute Student's GPA, Academic Credit Hours Attempted or Paid For, Academic Credit Hours Earned, Lowest Possible Grade Point Average, Highest Possible Grade Point Average, or Excessive GPA Indicator is not blank.

42)

If Academic Credit Hours Attempted or Paid For is not blank, it must be numeric and greater than or equal to zero.

43)

If Academic Credit Hours Earned is not blank, it must be numeric and greater than or equal to zero.

44)

If Lowest Possible Grade Point Average is not blank, it must be numeric and greater than or equal to zero.

45)

If Highest Possible Grade Point Average is not blank, it must be numeric and greater than or equal to zero.

45.5)

If Highest Possible Grade Point Average is not blank, then Lowest Possible Grade Point Average may NOT be blank. If Lowest Possible Grade Point Average is not blank, then Highest Possible Grade Point Average may NOT be blank.

46)

If Excessive GPA Indicator is not blank, it must be Y or N.

47)

School Entry Date must be zeros, spaces, or a valid date (CCYYMMDD) not later than the current date.

48)

School Exit Date must be zeros, spaces, or a valid date (CCYYMMDD) not later than the current date.

49)

Invalid Florida High School code.

50)

If lowest GPA is not blank, highest GPA must not be blank.

51)

High school code format must be '00000NNNNNN ' when high school code qualifier is FD.

Postsecondary - Term Edits (P02) || Back to Top || Back to Postsecondary || Format

1)

If the previous header record's Record Type was not P00, Record Type is in error.

2)

This record is out of sequence if it follows a record with:

a)

a type of P05, P06, or P08,

b)

a type P04 or P07 record with a Term Designator equal to 999999,

c)

a type P02, P04, or P07 record with a Term Designator/Tag later than or equal to this record's Term Designator/Tag.

It is also out of sequence if no type P01 record has been encountered, unless this is a Cost of Attendance record . Note that any intervening generic pass-through records (G99) are ignored in making sequence tests.

2.5)

This record is invalid if it follows a P00 Header Record with a Message Type of S12.

2.7)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 16.

3)

SSN must be the same as the SSN from the preceding header record.

4)

Term Designator must be numeric and greater than 1900, and month must be 1-12.

5)

Term Tag Number must be 0 through 9.

5.1)

Institution Code Qualifier must be 73, OP, or ZZ.

6)

Institution Code must not be blank.

6.3)

If Institution Code is sent to a SPEEDE addressee (10002), it must be a valid OPEID code or 9999999.

6.4)

If Institution Code is sent to a SPEEDE addressee (10002), and instutution code is 9999999, institution name must be populated.

7)

If Beginning Date is not all zeroes, it must be a valid date (MMDDCCYY) unless the sending institution is a SPEEDE/ExPRESS institution (10002) or the term record is from an institution other than the sending institution, in which case the day and/or month can be zeroes.

8)

If Ending Date is not all zeroes, it must be a valid date (MMDDCCYY) not less than the Beginning Date unless the sending institution is a SPEEDE/ExPRESS institution (10002) or the term record is from an institution other than the sending institution, in which case the day and/or month can be zeroes.

9)

Term Description is not edited.

10)

If Institution Code is 9999999 and the addressee is a SPEEDE institution (10002), then Institution Name is required.

11)

Former edit deleted.

12)

Curriculum Code Qualifier must be 81, 82, CA, CC, or blank.

13)

If Curriculum Code Qualifier is not blank then Curriculum Code must not be blank.

14)

If Curriculum Code is not blank then Curriculum Code Qualifier must not be blank.

15)

Curriculum Code Name is not edited.

16)

If not blank, Type of Session must be 1-9.

17)

If not blank, Grade/Academic Level of Student this Session must be 20-33, AD, PF, or UN.

18)

Preceding fixed segment (P01) is missing.

Postsecondary - Course Edits (P03) || Back to Top || Back to Postsecondary || Format

1)

If the previous header record's Record Type was not P00, Record Type is in error.

2)

This record is out of sequence if it follows a record with a type greater than P04, a type P04 or P07 record with a Term Designator equal to 999999, or if there were no preceding type P01 - P04 or P07 records, or if there were no preceding type P02 or P03 records. Note that any intervening generic pass-through records (G99) are ignored in making sequence tests.

2.5)

This record is invalid if it follows a P00 Header Record with a Message Type of S12.

2.7)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 27.

3)

SSN must be the same as the SSN from the preceding header record.

4)

Term Designator must be the same as the Term Designator from the preceding type P02 record.

5)

Term Tag Number must be the same as the Term Tag Number from the preceding type P02 record.

6)

Course Prefix must not be blank.

7)

Course Number must not be blank.

8)

Outside Indicator is not edited.

9)

Bytes 4 through 7 of the Common Course Number Equivalent must be numeric or blank.

10)

Course Title must not be blank.

11)

Course Type must be A, B, C, D, E, F, G, H, I, J,M, N, O, P, R, T, V, W, X, Y, Z or blank.

12)

Repeat Indicator must be T, R, M, G, A or blank.

13)

Grade Assigned must not be blank , unless this is a financial aid record.

14)

Course Credit must be numeric and greater than or equal to 0.

15)

Former edit deleted.

16)

Credits Earned must be numeric and greater than or equal to 0, unless this is a financial aid record.

17)

Credits for GPA must be numeric and not less than 0, unless this is a financial aid record.

18)

Grade Points must be numeric and greater than or equal to 0, unless this is a financial aid record.

19)

Course Level Code must be D, G, H, I, L, P, R, or U. If the record is not addressed to a SPEEDE/ExPRESS institution, then Course Level Code may also be blank.

20)

Academic Credit Type Code must be A, C, G, N, Q, S, U, V, or X. If the record is not addressed to a SPEEDE/ExPRESS institution, then Academic Credit Type Code may also be blank.

21)

Curriculum Code Qualifier must be 81, 82, CA, CC, or blank.

22)

If Curriculum Code Qualifier is not blank then Curriculum Code must not be blank.

23)

If Curriculum Code is not blank then Curriculum Code Qualifier must not be blank.

24)

Curriculum Code Name is not edited.

25)

Academic Grade Qualifier must be numeric and in the ranges 001-089, 500-515, 517, 530, or 540. Academic Grade Qualifier may also be blank if neither Addressed Institution nor Sending Institution is 0000099 or 0010002, or if this is a financial aid record.

26)

If Academic Grade Qualifier is 001-089 then Academic Grade must be valid for the specified Qualifier (Attachment 1 to format P03).

27)

If Academic Grade Qualifier is 500 or greater then Academic Grade is not edited.

28)

If Academic Grade is not blank then Academic Grade Qualifier must not be blank.

29)

General Education Course must be Y, N, or blank.

30)

If Student Withdrawal Date is not blank, it must be a valid date, not in future.

31)

If Gordon Rule Indicator is not blank, it must be equal to E, M, W, or N.

32)

If this is an Enrollment record, Course Begin Date must be a valid date in the format MMDDYYYY.

33)

If not blank or zeros, Course End Date must be a valid date in the format MMDDYYYY.

34)

If not blank or zeros, Last Course Transaction Date must be a valid date in the format MMDDYYYY.

35)

Last Course Transaction Code can be 1, 2, 3, or spaces. If 1, 2, or 3, then Last Course Transaction Date must be a valid date in the format MMDDYYYY.

Postsecondary - Remarks Edits (P04) || Back to Top || Back to Postsecondary || Format

1)

If the previous header record's Record Type was not P00, Record Type is in error.

2)

This record is out of sequence if:

a)

it follows a record with a type of P05, P06, or P08,

b)

it follows a record with a type P02, P04 or P07 record with a greater Term Designator/Tag, or

c)

there were no preceding type P01 - P04 or P07 records. However, a type P04 record may immediately follow a type P00 record that has a message type of S02 - S04, S06, S08, S10, or S11.

Note that any intervening generic pass-through records (G99) are ignored in making sequence tests.

2.5)

This record is invalid if it follows a P00 Header Record with a Message Type of S12.

2.6)

This record is invalid if this is a Finanacial Aid record with a message type of S20 or S30.

2.7)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 7.

3)

SSN must be the same as the SSN from the preceding header record.

4)

A P04 record must have the same Term Designator as the preceding P02 record (if the P04 record is associated with that P02 record). If the P04 record is not associated with any P02 record, it must either precede the first P02 record (in which case its Term Designator must be 000000), or follow the final P02 record and its associated P03, P04, and P07 records (in which case its Term Designator must be 999999).

4.5)

Term Tag Number must be the same as the Term Tag Number from the preceding type P02 record. If Term Designator was 000000 or 999999, then Term Tag Number must be 0.

6)

Remark is not edited.

Postsecondary - Transfer Edits (P05) || Back to Top || Back to Postsecondary || Format

1)

If the previous header record's Record Type was not P00, Record Type is in error.

2)

This record is out of sequence if it follows a record with a type of P06 or P08, or if there were no preceding type P01 - P05 or P07 records. Note that any intervening generic pass-through records (G99) are ignored in making sequence tests.

2.5)

This record is invalid if it follows a P00 Header Record with a Message Type of S12.

2.6)

This record is invalid if this is a Finanacial Aid record with a message type of S20 or S30.

2.7)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 13.

3)

SSN must be the same as the SSN from the preceding header record.

4)

Institution Code must not be blank or equal to the Sending Institution's OPEID code from the preceding header record.

4.3)

Institution Code Qualifier must be 73, OP, or ZZ.

4.5)

If Institution Code is sent to a SPEEDE addressee (10002), it must be a valid OPEID code or 9999999.

5)

If Institution Code is 9999999 and the addressee is a SPEEDE institution (10002), then Institution Name is required.

6)

If Credits Attempted is not blank, it must be numeric and greater than or equal to zero.

7)

If Credits Accepted is not blank, it must be numeric and greater than or equal to zero.

8)

If Credits For GPA is not blank, it must be numeric and greater than or equal to zero.

9)

If Grade Points is not blank, it must be numeric and greater than or equal to zero.

10)

If Grade Point Average is not blank, it must be numeric and greater than or equal to zero.

11)

If Beginning Date is not all zeroes, it must be a valid date (MMDDCCYY) less than the current date and month and/or day can be zeroes.

12)

If Ending Date is not all zeroes, it must be a valid date (MMDDCCYY) not less than the Beginning Date, but less than the current date and month and/or day can be zeroes.

Postsecondary - Tests Edits (P06) || Back to Top || Back to Postsecondary || Format

1)

If the previous header record's Record Type was not P00, Record Type is in error.

2)

This record is out of sequence if it follows a record with a type of P00 or P08. Note that any intervening generic pass-through records (G99) are ignored in making sequence tests.

2.5)

This record is invalid if it follows a P00 Header Record with a Message Type of S12.

2.6)

This record is invalid if this is a Finanacial Aid record with a message type of S20 or S30.

2.7)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 5.

3)

SSN must be the same as the SSN from the preceding header record.

4)

Test Type must be ACT, PAC, SAT, TOEFL, FLA MAPS, FLC MAPS, CLAST, ASSET, NEW MAPS, NEW ASSET, CPT, APT, AHPAT, CLEP, DAT, GED, GMAT, GRE, IB, LSAT, MCAT, MAT, SATI, SATII, TABE, TSE, TWE, VCAT, or FCELPT.

5)

Test Date must be a valid date (MMCCYY) not later than the current month/year.

5.5)

Type of Test Score must be 1, 2, 3, 4, 5, 7, 8, 9, A, B, or Z.

6)

If Test Type is ACT, PAC, SAT, FLA MAPS, NEW MAPS, APT, AHPAT, CLEP, DAT, GED, GMAT, GRE, LSAT, MCAT, MAT, SATI, SATII, TABE, TSE, TWE, OR VCAT, then Test Indicator must be C or blank. If Test Type is FLC MAPS, then Test Indicator must be F, G, H, I, L, R, or S. If Test Type is IB, then Examination Level must be S, H or O. This field is not edited for the other tests.

7)

If Test Type is FLC MAPS, MAT, or TWE then Score Field 1 must be numeric and greater than or equal to zero or blank.

8)

Former edit deleted.

9)

If Test Type is GRE then Score Fields 1 through 3 must be numeric and greater than or equal to zero or blank.

10)

If Test Type is GMAT, TOEFL, FLA MAPS, NEW MAPS, LSAT, or TSE, then Score Fields 1 through 4 must be numeric and greater than or equal to zero or blank.

11)

If Test Type is ACT, AHPAT, GED, VCAT, CPT, or FCELPT, then Score Fields 1 through 5 must be numeric and greater than or equal to zero or blank.

12)

If Test Type is SAT then Score Fields 1 through 6 must be numeric and greater than or equal to zero or blank.

13)

If Test Type is SATI, ASSET, NEW ASSET, or MCAT, then Score Fields 1 through 7 must be numeric and greater than or equal to zero or blank.

15)

If Test Type is CLAST and Score Fields are not 0995 - 0999, then Score Dates must be blanks or valid dates (MMCCYY) not later than the current month/year and not less than the Test Date.

16)

If Test Type is DAT then Score Fields 1 through 8 must be numeric and greater than or equal to zero or blank.

17)

If Test Type is TABE then Score Fields 1 through 10 must be numeric and greater than or equal to zero or blank.

18)

If Test Type is CLEP then Score Fields 1 through 30 must be numeric and greater than or equal to zero or blank.

19)

If Test Type is APT then Score Fields 1 through 31 must be numeric and greater than or equal to zero or blank.

20)

If Test Type is IB then Score Fields 1 through 34 must be numeric and greater than or equal to zero or blank.

21)

If Test Type is SATII then Score Fields 1 through 42 must be numeric and greater than or equal to zero or blank.

22)

If Test Type is SAT3 then Score Fields 1 through 5 must be numeric and greater than or equal to zero or blank.

23)

If Test Type is PAC then Score Fields 1 through 7 must be numeric and greater than or equal to zero or blank.

24)

If not blank, score must be numeric and > or = zero.

25)

Test score type must be 1 - 9 or A, B or Z.

Postsecondary - Degrees Edits (P07) || Back to Top || Back to Postsecondary || Format

1)

If the previous header record's Record Type was not P00, Record Type is in error.

2)

This record is out of sequence if it follows a P05, P06, P08, or another P07 record with a Term Designator/Tag greater than this record's Term Designator/Tag, or if there were no preceding type P01 through P07 records. Note that any intervening generic pass-through records (G99) are ignored in making sequence tests.

2.1)

A P07 record must have the same Term Designator as the preceding P02 record (if the P07 record is associated with that P02 record). The P07 record must also follow all P03 and P04 records (if any) associated with the preceding P02 record.

2.2)

If the P07 record is not associated with any P02 record, it must either precede the first P02 record (in which case its Term Designator must be 000000), or follow the final P02 record and its associated P03, P04, and P07 records (in which case its Term Designator must be 999999).

2.3)

If this P07 record has a Term Designator of 000000 or 999999, then it must follow any P04 records having the same Term Designator.

2.4)

Term Tag Number must be the same as the Term Tag Number from the preceding type P02 record. If Term Designator was 000000 or 999999, then Term Tag Number must be 0.

2.5)

This record is invalid if it follows a P00 Header Record with a Message Type of S12.

2.6)

This record is invalid if this is a Finanacial Aid record with a message type of S20 or S30.

2.7)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 34.

3)

SSN must be the same as the SSN from the preceding header record.

3.3)

Term Designator cannot have the values 000000 or 999999 if the institution awarding the degree is the sending institution, unless the degree level is 'N' or 'Z'.

4)

Degree Level must be A-Z or 1-5.

4.1)

Institution Code Qualifier must be 73, OP, or ZZ.

4.3)

If Institution Code is sent to a SPEEDE addressee (10002), it must be a valid OPEID code or 9999999.

4.5)

If Institution Code is 9999999 and the addressee is a SPEEDE institution (10002), then Institution Name is required.

5)

Degree Date must contain a valid date not later than the current date unless the sending institution is a SPEEDE/ExPRESS institution, or the degree is not awarded by the sender, or the degree level is 'N' or 'Z', in which case the month and/or day may be zeroes.

6)

Program Code is not edited.

7)

Comments are not edited.

8)

The code of the institution awarding the Degree must be numeric and greater than or equal to zeroes.

9)

Honors Level of Degree must be blank, B35, B36, or B37.

10)

Student Teaching Program must be Y (Yes), N (No) or U (Unavailable).

11)

Teaching Ed Program must be Y (Yes), N (No) or U (Unavailable).

12)

P07 degree record is missing in transcript addressed to the Bureau of Educator Certification. P07 degree required if addressee is BEC (district 89).

13)

The CLAST test is not required for AA degrees earned after June 30, 2011. If the AA degree was earned after this date, then General Education Met on the P01 Demographic format cannot be 'A'.

Postsecondary - Immunization Edits (P08) || Back to Top || Back to Postsecondary || Format

1)

If the previous header record's Record Type was not P00, Record Type is in error.

2)

This record is out of sequence if it follows a record with a type of P00 or P08. Note that any intervening generic pass-through records (G99) are ignored in making sequence tests.

2.5)

This record is invalid if it follows a P00 Header Record with a Message Type of S12.

2.6)

This record is invalid if this is a Finanacial Aid record with a message type of S20 or S30.

2.7)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 50.

3)

SSN must be the same as the SSN from the preceding header record.

4)

Source of Data must be 1, 2, or 3.

5)

Last Update Date must be numeric and a valid date not later than the current date.

6)

Qualifier for Previous Institution of Enrollment Code must be FD, FP, 71, 72, 73, 74, 77, 78, CB, or CS. If Source of Data is 3 then Qualifier for Previous Institution of Enrollment Code may also be blank.

7)

If Qualifier for Previous Institution of Enrollment Code is not blank then Previous Institution of Enrollment Code must not be blank and must be valid for the Code Set specified.

8)

If Previous Institution of Enrollment Code is not blank then Qualifier for Previous Institution of Enrollment Code must not be blank.

9)

Immunization Status must be 0 - 8, or blank.

10)

If Immunization Status is 0,1, 3 - 5, 7 or 8, Vaccine Certification Expiration Date must be all zeroes. If Immunization Status is 2 or 6, Vaccine Certification Expiration Date must be a valid date (CCYYMMDD). If Immunization Status is 6, Vaccine Certification Expiration Date must be prior to July 15, 1993. If Immunization Status is blank, then Vaccine Certificate Expiration Date must also be blank.

11)

If the first characters of Vaccine Status-1 through Vaccine Status-40 are not blank, they must be the letters A through M or the numbers 8 or 9.

12)

If the first characters of Vaccine Status-1 through Vaccine Status-40 are one of the letters A through M, or the number 8, their corresponding Vaccine Dates must be valid dates (CCYYMMDD) not later than the current date or the word "EXEMPT" followed by two spaces. If, instead, the first character is the number 9, Vaccine Date must be the word "EXEMPT" followed by two spaces. Also, Vaccine Date may be all 9's if the first character of Vaccine Status is the number 8. Also, Vaccine Date may be a valid century and year followed by four zeroes for month and day if Vaccine Status is L.

13)

If the first characters of Vaccine Status-1 through Vaccine Status-30 are not blank, their corresponding Vaccine Dosages must be numeric and between 1 and 9, unless the first character of Vaccine Status is "L" or one of the numbers 8 or 9, in which case Vaccine Dosage may also be zero; or characters 3-10 are "EXEMPT" in which case the Vaccine Dosage may also be zero.

Postsecondary - Cost of Attendance Edits (P20) || Back to Top || Back to Postsecondary || Format

1)

If this is not a Cost of Attendance record (Message Type = "S20"), Record Type P20 is in error.

2)

If the previous header record's Record Type was not P00, this Record Type is in error.

2.2)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

3)

SSN must be the same as the SSN from the preceding header record.

4)

Term Designator must be numeric and greater than 1900, and month must be 1-12.

5)

Term Tag Number must be 0  must be numeric and must be 0 through 9. It must be a unique number within the response record.

6)

Cost of Attendance, Tuition and Fees must be numeric, and can be zeros.

7)

Cost of Attendance, Room and Board must be numeric, and can be zeros.

8)

Cost of Attendance, Books and Supplies must be numeric, and can be zeros.

9)

Cost of Attendance, Transportation must be numeric, and can be zeros.

10)

Cost of Attendance, Personal Expenses must be numeric, and can be zeros.

11)

At least one Cost of Attendance field must be greater than zeros.

12)

If Message Type is 'S20','S21','S22' (Cost of Attendance record) the only valid record formats are 'P00' and 'P20'.

13)

If Message Type is 'S30','S31','S32 (Enrollment record), the only valid record formats are 'P00', 'P02' and 'P03'.

14)

If Cost of Attendance Term Beginning Date is not blank or zeroes, it must be numeric and a valid date of the form MMDDCCYY.

15)

If Cost of Attendance Term Ending Date is not blank or zeroes, it must be numeric and a valid date of the form MMDDCCYY.

PK-12 Student Transcript Edits

The following section provides the edits for Interdistrict (type 'I'), Secondary (type 'S' format) and Tech Center (type 'T' format) student transcripts.

Demographic || Immunization || School Year || Course || Career Tech, ELL, Dropout || Exceptional || Comment || Test || Discipline || PAS Number || Migrant Student || Back to Top

PK-12: Demographic Edits (I01, S01 & T01) || Format

1)

If the previous header record's Record Type was not I00 (if this is a type I01 record) or S00 (if this is a Type S01 record), or T00 (if this is a Type T01 record), there is an error in this record's Record Type. -Reject-

2)

If the previous record was not a header record, this record is out of sequence. Note that any intervening generic pass-through records (G99) are ignored in making sequence tests. -Reject-

2.5)

This record is invalid if it follows an I/S00 Header Record with a Message Type of S12. -Reject-

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 70.

3)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

4)

District Number, Current, must be the same as that found in the Sending Institution (District/College) field on the last header record. If, however, the Sending Institution was a postsecondary, SPEEDE/ExPRESS institution, or MSIX Federal Migrant Program, this field must be zero. -Reject-

5)

School Number, Current, must be the same as that found in the Sending Institution (School/Campus) field on the last header record. If, however, the Sending Institution was a postsecondary, SPEEDE/ExPRESS institution, or MSIX Federal Migrant Program, this field must be zero. -Reject-

6)

Student Number Identifier, Florida, must be the same as the Student Number Identifier, Florida, from the last header record. -Reject-

6.5)

If not blank, the first 9 characters of Student Number Identifier-Alias, Florida, must be numeric. If its tenth character does not contain the letter "X", its tenth character must be numeric and, in this case, its first 2 characters must be 01-76 or 78-79. If the tenth character does contain an 'X', then the first three characters cannot be all zeroes. -Reject-

6.7)

Former edit deleted.

7)

Last Name must not be blank. -Reject-

8)

Appendage is not edited.

9)

First Name is not edited.

10)

Middle/Maiden name is not edited.

11)

Birthdate must contain a valid date (CCYYMMDD) later than 9/14/1889 and earlier than 3 years before the current date, unless the addressee is MSIX. -Reject-

12)

Sex must be M or F. -Reject-

13)

If the Diploma Date -or- Withdrawal Date -or- Certificate of Completion Date is less than 08/01/2009, then the Racial/Ethnic Category must be W, B, H, A, I or M. -Reject-

13.1)

If the Diploma Date -or- Withdrawal Date -or- Certificate of Completion Date is not before 08/01/2009 (new student), then Ethnicity must be Y or N. -Reject-

13.2)

If the Diploma Date, or Withdrawal Date, or Certification of Completion Date is not before 08/01/2009 (new student), then at least one race code must be Y. -Reject-


Race: American Indian or Alaska Native must be Y or N.

Race: Asian must be Y or N.

Race: Black or African American must be Y or N.

Race: Native Hawaiian or Other Pacific Islander must be Y or N.

Race: White must be Y or N.

14)

Former edit deleted.

15)

Former edit deleted.

15.3)

If Migrant Status Term is not blank it must be D, E, S, B, X or Z (not edited if Record Type is S01). -Reject-

16)

Former edit deleted.

17)

Tech Prep Participant must be Y, N, or blank.

18)

Grade Level must be PK, KG, 01 - 12, 23, 30, or 31. -Reject-

18.1)

If Communications, Date Passed for Graduation Purposes is not blank, it must be a valid date (MMCCYY) not later than the current month and year. -Reject-

18.2)

If Mathematics, Date Passed for Graduation Purposes is not blank, it must be a valid date (MMCCYY) not later than the current month and year. -Reject-

18.3)

Graduation Option must be 1,4, 5, 6, 7, 8, N, Z or blank for students who graduated after 2004. If the student graduated in 2004 or before, a code of 2 or 3 is also valid.

18.4)

Minimum Exceptional Student Education Performance Standards Mastered for Graduation Purposes, Date, must be a valid date (MMDDCCYY) not later than the current date, or blank (not edited if Record Type is S01). -Reject-

18.5)

National Merit Scholar must be S, F, Z, or blank. -Reject-

18.6)

National Achievement Scholar must be S, F, Z, or blank. -Reject-

18.65)

National Hispanic Scholar must be S, Z, or blank. -Reject-

18.7)

Former edit deleted.

18.8)

Former edit deleted.

18.9)

Former edit deleted.

19)

Street Address must not be blank. -Reject-

20)

Apartment Number is not edited.

21)

City, State, Zip must not be blank. -Reject-

21.3)

City cannot be blank if addressee is Bright Futures. -Reject-

21.5)

If State is not blank then it must be a valid state code. -Reject-

22)

Student Name, aka is not edited.

23)

Birth Date Verification must be 1 - 9, T, or blank. -Reject-

24)

Birthplace is not edited.

25)

Female Parent/Guardian Code and Male Parent/Guardian Code must be P, G, O, A, S, N, or blank. -Reject-

25.1)

Parent/Guardian Code must be P, G, O, A, S, N, F, M, or blank. -Reject-

26)

Parent Guardian Name-1 through Parent Guardian Name-3 are not edited.

27)

Health Examination must be Y, T, R, N or V (not edited if Record Type is S01 or if addressee is Migrants/MSIX). -Reject-

27.2)

Critical/Chronic Health Information - 911 Medical Alert must be Y, N or blank (not edited if Record Type is S01). -Reject-

27.4)

Critical/Chronic Health Information - 911 Medical Alert Contact is not edited.

27.6)

Screening for Hearing Problems code must be HY, HT, HN, ZZ, or blank (not edited if Record Type is S01). -Reject-

27.8)

Screening for Vision Problems code must be VY, VT, VN, ZZ, or blank (not edited if Record Type is S01). -Reject-

28)

Former edit deleted.

29)

Former edit deleted.

30)

Former edit deleted.

31)

School Name must not be blank. -Reject-

32)

School Address must not be blank. -Reject-

33)

School Phone Number must not be blank. -Reject-

34)

Former edit deleted.

35)

Former edit deleted.

36)

Withdrawal Code must be a valid code listed in Appendix A of the Education Information & Accountability Services Student data base, or blanks. (This field is edited for both record types I01 and S01). Adult code must be a valid code listed in Appendix B of the Education Information & Accountability Services Student data base, or blanks. -Reject-

37)

If Withdrawal Date is not blanks or all zeroes, then it must be a valid date (MMDDCCYY). The Withdrawal Date can be a date in the future only if the Withdrawal date is before September 1st of the upcoming school year. (This field is edited for both record types I01 and S01). -Reject-

38)

Former edit deleted.

 

NOTE: item 39 is repeated twenty-one times, once for each 4-byte subject area.

39)

If Credits Needed, Local Subject Area Requirements is not blank, it must be numeric and greater than or equal to zero.

40)

Former edit deleted.

41)

Former edit deleted.

42)

Former edit deleted.

43)

Class Rank, Number, must be blank or numeric and greater than or equal to zero (not edited if Record Type is I01). -Reject-

44)

Class Rank, Pctl, must be blank or numeric and greater than or equal to zero (not edited if Record Type is I01). -Reject-

45)

Class Rank, Total, must be blank or numeric and greater than or equal to zero (not edited if Record Type is I01). -Reject-

46)

If District GPA is not blank, it must be numeric and greater than or equal to zero (not edited if Record Type is I01). -Reject-

46.2)

If the addressed institution is 95 (Bright Futures) and the Message Type is Q20, then Grade Point Average District, Cumulative must be numeric and greater than zero.

46.4)

If the addressed institution is 95 (Bright Futures) and Message Type is Q20, then Grade Point Average State, Cumulative must be numeric and greater than zero and less than or equal to 4.0.

47)

If Grade Level is 09 - 12 then State GPA must not be blank. If State GPA is not blank, it must be numeric and greater than or equal to zero, and less than or equal to 4.0.-Reject-

48)

If Diploma Date is not blank or all zeroes, it must be a valid date (MMDDCCYY) not later than the current date (not edited if Record Type is I01 and addressed institution is not Bright Futures) unless the sending institution is a SPEEDE/ExPRESS institution, in which case the day and/or month can be zeroes. -Reject-

48a)

Former edit deleted.

49)

If Diploma Date is blank, Diploma Type must be blank. Otherwise, it must be W06, W07, W6A, W6B, W10, W27, W43, W45, W52, WFA, WFB, WGA, WFT, WFW, WGD, or ZZZ (not edited if Record Type is I01). -Reject-

49a)

Former edit deleted.

 

Former edit deleted.

50)

If Certificate of Completion Date is not blank or all zeroes, it must be a valid date (MMDDCCYY) not later than the current date (not edited if Record Type is I01) unless the sending institution is a SPEEDE/ExPRESS institution, in which case the day and/or month can be zeroes. -Reject-

51)

If Certificate of Completion Date is blank, Certificate of Completion Type must be blank. Otherwise, Certificate of Completion Type must be W08, W8A, W09, W44, W53, or ZZZ (not edited if Record Type is I01). -Reject-

51.5)

Diploma Type and Certificate of Completion Type are mutually exclusive. That is, if Diploma Type is not ZZZ or blank then Certificate of Completion Type must be ZZZ or blank. If Certificate of Completion Type is not ZZZ or blank then Diploma Type must be ZZZ or blank (not edited if Record Type is I01). -Reject-

52)

If Class Rank Effective Date is not blank or zeroes, it must be numeric and a valid date of the form MMDDCCYY which is not in the future (not edited if Record Type is I01). -Reject-

53)

If Native Language, Student is not blank, it must be a valid language code as found in Appendix N of the Education Information & Accountability Services Student data base. -Reject-

54)

If LEP Home Language Survey Date is not blank, it must be a valid date (CCYYMMDD) not later than the current date. If Grade Level is 30 or 31 LEP Home Language Survey Date may also be zero. -Reject-

55)

Country of Birth must be a valid foreign country code. (See Appendix G of the Education Information & Accountability Services Student data base.)
Code ZZ is valid only for grade levels 30 and 31. -Reject-
This code can also be spaces in specific instances. See edit #73.

56)

If Parent/Guardian Primary Home Language is not blank, it must be a valid language code as found in Appendix N of the Education Information & Accountability Services Student data base. -Reject-

57)

Basis for Graduation must be a valid state, territory, or foreign country code, EX, or blank. (See Appendix G and Appendix Q of the Education Information & Accountability Services Student data base.) -Reject-

58)

Former edit deleted.

59)

If Community Service Hours is not blank, it must be numeric and greater than or equal to zero (not edited if Record Type is S01). -Reject-

60)

Even Start Family Literacy Program Participation must be Y, N, or Z. -Reject-

61)

Florida First Start Program Participation must be Y, N, or Z. -Reject-

62)

Former edit deleted. -Reject-

63)

Program Participation Prior to Kindergarten Entry must be C, F, D, H, I, L, M, N, O, P, S, T, or Z for transcripts sent prior to the 2012-2013 school year. For transcripts sent after the 2011-2012 school year, this field should be blank. -Reject-

64)

Differentiated Diploma must be 1 or Z. -Reject-

65)

International Baccalaureate Diploma must be Y, N, or Z. If Diploma Date is blanks or all zeroes, International Baccalaureate Diploma cannot be Y. -Reject-

65.5)

If International Baccalaureate Diploma is Y, the sending institution must be a valid school for the IB program. -Reject-

66)

College Ready Diploma must be Y, N, Z , or blank. -Reject-

67)

Advanced International Certificate Program must be Y, N, or Z. -Reject-

67.5)

If Advanced International Certificate Program is Y, the sending institution must be a valid school for the AIC program. -Reject-

68)

Community Service Requirement Met must be Y, N, or Z (not edited if Record Type is S01). -Reject-

69)

If Addressed Institution is 95 (Bright Futures), then Early Admission Student must be Y, Z or blank. -Reject-

70)

If Grade Level is 12, Additional School Year Student code must be F, S, Y, Z or blank. -Reject-

71)

Advanced International Certificate of Education Diploma must be Y, N, Z or blank. If Diploma Date is blanks or all zeroes, Advanced International Certificate of Education Diploma cannot be Y. -Reject-

72)

Local Subject area must be numeric or blank. -Reject-

73)

Migrant Birth State - when Addressed Institution is MSIX (990006):
If Country of Birth is Mexico (MX), Canada (CC) or one of the South American country codes, Migrant Birth State must be a valid code for the country indicated as found on Appendix BB of the Education Information & Accountability Services Student data base. -Reject-
If Country of Birth is the United States (US), Migrant Birth State must be a valid U.S. state code as found on Appendix H of the Education Information & Accountability Services Student data base. -Reject-
If Country of Birth is not US, MX, CC or one of the South American country codes -or- the Migrant Birth State is not known, Migrant Birth State may be or spaces.

74)

If a Migrant Identification Number is provided, it must be numeric and match the Institutional Student Number received for the Migrant student from the MSIX Federal Migrant System. If not provided, this field should be spaces. -Reject-

75)

MEP Enrollment Date is required if the Addressed Institution is the MSIX Federal Migrant Program. It must not be blank or zeros, but must be numeric and a valid date which is not in the future. -Reject-

76)

Year Entered Ninth Grade, Graduation Requirements Determination must be a valid year (biennium), not greater than the current academic year, or can be blank. It should be reported in the form CCYYCCYY. Beginning with the 2012-2013 school year, this field is required for all public school students enrolled in Grade Level 9 through 12. -Reject-

77)

Technical Center Transcript Status must be equal to Y, P, or blank. -Reject-

78)

Technical Center Transcript Date Prepared must be a valid date, not greater than the current date, or blank. -Reject-

79)

Physical Education Waiver must be Y, N, or Z. -Reject-

80)

Multiple Birth Student must be Y, N, or Z for Migrant students. For non-migrant students, this field can be a space. -Reject-

81)

Migrant Continuation of Services must be A, B, or C for migrant students. Non-migrant students should be Z, and not blank. -Reject-

82)

Migrant Priority For Services must be Y or N for migrant students. Non-migrant students should be Z, and not blank. -Reject-

83)

Adult Fee Status must be C, D, E, F, G, I, J, K, M, N, O, P, Q, R, S, T, U, V, or W, X. This field can be blank. -Reject-

84)

MSIX Identification Number (MSIX ID) cannot be blank and must be valid for students having been previously assigned an MSIX ID by the Federal MSIX System and the MSIX ID returned to the district. -Reject-

84.1)

MSIX Identification Number (MSIX ID) must be blank if the student has been sent to the Federal MSIX System but no MSIX ID has been assigned to the student. -Reject-. This applies to students previously sent but have yet to be issued a MSIX ID.

84.2)

MSIX Identification Number (MSIX ID) must be blank if the student is being sent to the Federal MSIX System by the district for the first time. -Reject-. This applies to students having never been sent to the Federal MSIX System by the district in a previous submission.

85)

The student has been previously deactivated in the MSIX system. Reject- Upon deactivation of the student in the MSIX system, a migrant status of M06 was provided to the sending district via FASTER Response. Districts should update the students record to indicate they are no longer served (see Item #14 on the FASTER format I01, Migrant Status Term) by the Migrant Education Program (MEP) and should not be included in subsequent transmissions to the MSIX system. Contact the State MEP Administrator if you have further questions regarding this situation.

86)

If present, Residency for Tuition Purposes must be D, F, N, or Z. -Reject-

87)

Beginning in the 2012-2013 school year, Online Course Exempt must be D, T, or Z for students in grades 9 - 12. This field may be blank for all other students. -Reject-

PK-12: Immunization Edits (I02, S02 & T02) || Back to Top || Back to PK-12 Edits || Format

1)

If the previous header record's Record Type was not I00 (if this is a type I02 record) or S00 (if this is a Type S02 record), or T00 (if this is a Type T02 record), there is an error in this record's Record Type. -Reject-

2)

This record is out of sequence if it follows a record with a type other than I01/S01. Note that any intervening generic pass-through records (G99) are ignored in making sequence tests. -Reject-

2.5)

This record is invalid if it follows an I/S00 Header Record with a Message Type of S12. -Reject-

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 50.

3)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

4)

District Number, Current, must be the same as that found in the Sending Institution (District/College) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

5)

School Number, Current, must be the same as that found in the Sending Institution (School/Campus) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

6)

Student Number Identifier, Florida, must be the same as the Student Number Identifier, Florida, from the last header record. -Reject-

7)

If the student is in Grade Level 30 or 31 (adult), or is 21 years of age or older, or the addressee is MSIX or SPEEDE/ExPRESS, then Immunization Status may be blank. Otherwise Immunization Status must be 0 - 8. -Reject-

8)

If Immunization Status is 0,1, 3 - 5, or 7 Vaccine Certification Expiration Date must be all zeroes. If Immunization Status is 2 or 6, Vaccine Certification Expiration Date must be a valid date (CCYYMMDD). If Immunization Status is 6, Vaccine Certification Expiration Date must be prior to July 15, 1993. If Immunization Status is blank, then Vaccine Certificate Expiration Date must also be blank. -Reject-

9)

If the first characters of Vaccine Status-1 through Vaccine Status-40 are not blank, they must be the letters A through M or the numbers 8 or 9. -Reject-

10)

If the first characters of Vaccine Status-1 through Vaccine Status-40 are one of the letters A through M, or the number 8, their corresponding Vaccine Dates must be valid dates (CCYYMMDD) not later than the current date or the word "EXEMPT" followed by two spaces. If, instead, the first character is the number 9, Vaccine Date must be the word "EXEMPT" followed by two spaces. Also, Vaccine Date may be all 9's if the first character of Vaccine Status is the number 8. Also, Vaccine Date may be a valid century and year followed by four zeroes for month and day if Vaccine Status is L.-Reject-

11)

If the first characters of Vaccine Status-1 through Vaccine Status-40 are not blank, their corresponding Vaccine Dosages must be numeric and between 1 and 9, unless the first character of Vaccine Status is "L" or one of the numbers 8 or 9, in which case Vaccine Dosage may also be zero, or characters 3-10 are "EXEMPT" in which case the Vaccine Dosage may also be zero. -Reject-

PK-12: School Year Edits (I03, S03 & T03) || Back to Top || Back to PK-12 Edits || Format

1)

If the previous header record's Record Type was not I00 (if this is a type I03 record) or S00 (if this is a Type S03 record), or T00 (if this is a Type T03 record), there is an error in this record's Record Type. -Reject-

2)

This record is out of sequence if it immediately follows:

a)

an I03/S03 record with a School Year greater than or equal to this record's School Year;

b)

a record with a type greater than I04/S04;

c)

a type I00/S00 record; or

d)

an I01 unless:

i)

the student is not classified in an adult grade level (30 or 31),

ii)

the student is age 21 years or older (Birth Date less than or equal to transmission date minus 21 years),

iii)

Former edit deleted.

iv)

Addressee not Bright Futures (95).

Note that any intervening generic pass-through records (G99) are ignored in making sequence tests. -Reject-

2.5)

This record is invalid if it follows an I/S00 Header Record with a Message Type of S12. -Reject-

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 24.

3)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

4)

District Number, Current, must be the same as that found in the Sending Institution (District/College) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

5)

School Number, Current, must be the same as that found in the Sending Institution (School/Campus) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

6)

Student Number Identifier, Florida, must be the same as the Student Number Identifier, Florida, from the last header record. -Reject-

7)

School Year With Century must be numeric, represent consecutive years (eg., 19831984 for the 1983-1984 school year), and not be in the future. -Reject-

8)

Days Absent, Annual, must be blank, or numeric and greater than or equal to zero (not edited if Record Type is S03). -Reject-

9)

Days Present, Annual, must be blank, or numeric and greater than or equal to zero (not edited if Record Type is S03). -Reject-

10)

Grade Promotion Status must be A, D, P, R, N, Z, or blank (not edited if Record Type is S03). -Reject-

11)

None of the Comments fields are edited.

12)

Days Absent, Summer Terms, must be blank, or numeric greater than or equal to zero, and less than or equal to 90 (not edited if Record Type is S03). -Reject-

13)

Days Present, Summer Terms, must be blank, or numeric greater than or equal to zero, and less than or equal to 90 (not edited if Record Type is S03). -Reject-

14)

Migrant Enrollment Date must be a valid date, not in the future, may be zeroes or may be blank.  If academic year (School Year With Century) is 20122013 or later, Migrant Enrollment Date is required. It must be a valid date and not in the future. It is not required for academic years prior to 20122013. However, if present, it must be a valid date and not in the future.

14.1)

If academic year (School Year With Century) is 20122013 or later, Migrant Enrollment date is required. It must fall within the academic school year reported. It is not required for academic years prior to 20122013. However, if present, it must fall within the academic school year reported.

15)

Migrant Withdrawal Date must be a valid date, must be greater than the Migrant Enrollment Date associated with this enrollment, may be zeros or may be blank. -Reject-

16)

Migrant District Attended must be 01-76, FL or blank. If Migrant District Attended is blank, then Migrant School Attended must also be blank.   If academic year (School Year With Century) is 20122013 or later, Migrant District Attended and Migrant School Attended are required. Data entered for these fields must meet the business rules for a valid district/school number combination for transcripts addressed to the MSIX System as defined on the School Year format. These fields are not required if academic year is prior to 20122013. However, if present, they must be a valid district and school combination (see edit #17 and #18 below). -Reject-

17)

If Migrant District Attended = 01-76, then Migrant School Attended must be one of the following:

C901-C928  

Public State or Community College

U970-U980   

Public University

Pnnn       

A valid Florida Private Postsecondary school

N998         

Home Schooled Student

nnnn         

A valid Public PK-12 school number on the MSID Public School File (not 3818)

18)

If Migrant District Attended = FL, then Migrant School Attended must be one of the following:

C901-C928  

Florida Public State or Community College

U970-U980   

Florida Public University

Pnnn       

A valid Florida Private Postsecondary school

N998         

Home Schooled Student

nnnn         

A valid Private school number on the MSID Private School File

PK-12: Course Edits (I04, S04 & T04) || Back to Top || Back to PK-12 Edits || Format

1)

If the previous header record's Record Type was not I00 (if this is a type I04 record) or S00 (if this is a Type S04 record), or T00 (if this is a Type T04 record), there is an error in this record's Record Type. -Reject-

2)

This record is out of sequence if the immediately preceding record was NOT

a)

an I03/S03 record with the same School Year; or

b)

an I04/S04 record with the same School Year.

Note that any intervening generic pass-through records (G99) are ignored in making sequence tests. -Reject-

2.5)

This record is invalid if it follows an I/S00 Header Record with a Message Type of S12. -Reject-

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 62.

3)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

4)

District Number, Current, must be the same as that found in the Sending Institution (District/College) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

5)

School Number, Current, must be the same as that found in the Sending Institution (School/Campus) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

6)

Student Number Identifier, Florida, must be the same as the Student Number Identifier, Florida, from the last header record. -Reject-

7)

For transcripts not addressed to MSIX: District Number, Where Credit Earned, must be 01 - 76, 99, a valid U.S. state code (AL - WY), a valid foreign country code (AA - ZZ), or blank. -Reject-

7.1)

For transcripts addressed to MSIX (Migrant): District Number, Where Credit Earned, must be 01 - 76,or 'FL'. -Reject-

8.1)

For transcripts not addressed to MSIX (Migrant): If District Number, Where Credit Earned, is 01 - 76, School Number, Where Credit Earned, must be a valid ID from the Florida Public Schools Master School ID File (see Appendix B). It may also be zero, N997, N998, N999, C901-C928, U970-U980 or blanks. However, school numbers 3518 and 3818 are invalid. -Reject-

8.2)

For transcripts not addressed to MSIX (Migrant): If District Number, Where Credit Earned, is a valid U.S. state code (AL - WY) or a valid foreign country code (AA - ZZ) or blank, School Number, Where Credit Earned, must be numeric and greater than or equal to zero, or be equal to N997, N998, N999, 9900 or blanks. -Reject-

8.3)

For transcripts not addressed to MSIX (Migrant):
If District Number, Where Credit Earned is 99, School Number, Where Credit Earned, may be any of the following:

C901-C928

Florida public community college (see Attachment 2 to Format T4 in Appendix I)

U970-U980

Florida public university (see Attachment 2 to Format T4 in Appendix I)

Pnnn

Florida non-public institution (where "nnn" is one of the codes found in Attachment 3 to Format T4 in Appendix I)

N997, N998, N999 or blanks

 

8.4)

For transcripts addressed to MSIX (Migrant): School Number, Where Credit Earned may be any of the following:

C901-C928  

Florida Public State or Community College

U970-U980   

Florida Public University

N998         

Home Schooled Student

Pnnn         

A valid Florida Private Postsecondary school

nnnn         

A valid Public PK-12 school number on the MSID Public School File (not 3518 or 3818)

nnnn         

A valid Private school number on the MSID Private School File

For transcripts addressed to MSIX (Migrant):   If District Number, Where Credit Earned = 'FL', School Number, Where Credit Earned must be one of the following:

C901-C928  

Florida Public State or Community College

U970-U980   

Florida Public University

N998         

Home Schooled Student

Pnnn         

A valid Florida Private Postsecondary school

nnnn         

A valid Private school number on the MSID Private School File

8.6)

For transcripts addressed to MSIX (Migrant):   If District Number, Where Credit Earned = 01 - 76, School Number, Where Credit Earned must be one of the following:

C901-C928  

Florida Public State or Community College

U970-U980   

Florida Public University

N998         

Home Schooled Student

Pnnn         

A valid Florida Private Postsecondary school

nnnn         

Public PK-12 school number on the MSID Public School File (not 3518 or 3818)

9)

School Name, Credit, is not edited.

10)

School Year With Century must be the same as the School Year With Century from the last Student School Year record. -Reject-

11)

Grade Level must be PK, KG, 01 - 12, or 23. For School Years beginning with 1988-1989, Grade Level may also be 30 or 31. For School Years prior to 1988-1989, Grade Level may also be 13 - 17, 20 - 22, and 24. -Reject-

12)

Term must be 1 - 9, B - O, or R - Y. -Reject-

13)

Course Number must not be blank. -Reject-

14)

Course Title must not be blank. -Reject-

15)

The Subject Area must be A1, A2, BI, GE, EN, MA, SC, AH, WH, EC, AG, VO, SV, PF, LM, PE, EX, EL, FL, LA, SS, NC, CE or PA. This field may also be blank if Grade Level is not 09 - 12 and there is no Course Flag of 9 and the addressee is not Bright Futures, Talented Twenty, or Out-of-State. If entered, the Subject Area Substitute field must be one of the valid codes listed above. -Reject-

16)

Course Flag values 1-8 are mutually exclusive of each other. That is, if one of the course flags is '1', then none of the remaining course flags can be '1', but can be 2 through 8, etc. -Reject-

16a)

Course Flags with a value of 5 are valid only if the School Year With Century is not later than 1996-1997. -Reject-

17)

Credit Attempted, Course, must be numeric and not less than zero. It may also be blank, unless addressed to Bright Futures or Talented Twenty, and having a course flag of "P" (in progress). -Reject-

18)

If Credit Earned, Course, is not blank, it must be numeric and not less than zero. -Reject-

18.5)

If Addressed Institution is 95, Bright Futures, Credit Earned must not be blank.-Reject-

19)

Course Grade must be one of A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, I, N, U, P, S, E, WP, FL, NG, WF, W or blank (left justified). For grades PK - 8, Course Grade is not edited. -Reject-

19.1)

If Course Grade is equal to W, then Course Number must be a dual enrollment course. -Reject-

19.5)

If Course Grade is blank and Grade Level is 09-12, then Course Flag must contain a "P". -Reject-

19.6)

If Addressed Institution is 95, Bright Futures, and Grade Level is 9-12 or Course Flag is 9, then Course Grade must not be I, WP, FL and WF. -Reject-

19.7)

If bytes 2 and 3 of Course Number are numeric, Grade Level is 9-12 or Grade Level is less than 9 and there is a Course Flag of 9, Credit Attempted is greater than 0, and School Year is greater than 19931994, then the Course Number must be found on the DOE Course Code Directory. If the Course Number is alphanumeric, then the Course Number must be on the Postsecondary Course Code Directory. -Reject-

20)

Course In Progress Hours must equal zero if there is no P in the Course Flag field. Otherwise, Course In Progress Hours must be numeric and greater than or equal to zero. It may also be blank (not edited if Record Type is S04). -Reject-

21)

If Course Absences is not blank, it must be numeric and greater than or equal to zero (not edited if Record Type is S04). -Reject-

22)

None of the partial course grade items is edited.

23)

No more than 40 Student Course records may follow any single Student School Year record. -Reject-

24)

Name of Term is not edited.

25)

If Term Start Date is not blank or all zeroes, it must be a valid date (CCYYMMDD). -OS Reject-

26)

If Term End Date is not blank or all zeroes, it must be a valid date (CCYYMMDD) and greater than Session Start Date. -OS Reject-

27)

SPEEDE/ExPRESS School Number Where Credit Earned Code Type must be 71-78, CB, CS, or blank. -OS Reject-

28)

SPEEDE/ExPRESS School Number Where Credit Earned Code must be valid according to the code specified in SPEEDE/ExPRESS School Number Where Credit Earned Code Type. -OS Reject-

29)

If either SPEEDE/ExPRESS School Number Where Credit Earned Code Type or SPEEDE/ExPRESS School Number Where Credit Earned Code is blank then the other must also be blank. -OS Reject-

30)

Blank subject area invalid for Bright Futures high school courses -Reject-

31)

Blank subject area invalid for Talented 20 high school courses -Reject-

32)

Blank subject area invalid for out-of-state high school courses -Reject-

33)

Online course indicator must be either ‘Y’ or ‘N’ for all course records submitted on Interdistrict or Secondary transcripts where the academic year is 2012-2013 or later. This field can be blank for course records where the academic year is prior to 2012-2013. -Reject-

34)

If a Course Flag has a value of "*" (asterisk), then the Course Number, Substitution should be 0800300, and the Course Number should be either 1802300 or 1802310. -Reject-

35)

The Course Flag value “+” is no longer a valid flag and has been removed from processing completely. Reject-

37)

District Number, Current Enrollment must be equal to 01-76, or 99.-Reject-

38)

Course Assessment Status is required for Interdistrict and Secondary transcripts for courses taken after the 2010-2011 academic year, and must be a value equal to A, B, C, D, E, F or Z. Course Assessment Status codes A through F are to be used only for those courses which have an end-of-course assessment. All courses without an end-of-course assessment should have a code of "Z", unless they were taken prior to the 2011-2012 school year, in which case they can be blank. -Reject-

39)

If Course Assessment Status is A, E, or F, Credit Earned must be numeric and less than or equal to 1.00. If Course Assessment Status is B or C, Credit Earned must be zero. -Reject-

40)

If Course, State Subject Area Requirements = 'LM', then Year Entered Ninth Grade must be less than 20072008, or must be blank. -Reject-

41)

If Course Substituted, State Subject Area Requirements = 'LM', then Year Entered Ninth Grade must be less than 20072008, or must be blank. -Reject-

42)

Course Flags of "O", "Q", and "&" are substitutes for Life Management Skills, and are only valid with a subject area code of "LM". -Reject-

PK-12: Career-Tech Ed./ELL/Dropout Edits (I05, S05 & T05) || Back to Top || Back to PK-12 Edits || Format

1)

If the previous header record's Record Type was not I00 (if this is a type I05 record) or S00 (if this is a Type S05 record), or T00 (if this is a Type T05 record), there is an error in this record's Record Type. -Reject-

2)

This record is out of sequence if it immediately follows

a)

a record with a type greater than I04/S04;

b)

an I00/S00 record; or

c)

an I01 and the student out of sequence is not classified in an adult grade level (30 or 31), is age 21 years or older (Birth Date less than or equal to transmission date minus 21 years).

Note that any intervening generic pass-through records (G99) are ignored in making sequence tests. -Reject-

2.5)

This record is invalid if it follows a I/S00 Header Record with a Message Type of S12. -Reject-

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 52.

3)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

4)

District Number, Current, must be the same as that found in the Sending Institution (District/College) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

5)

School Number, Current, must be the same as that found in the Sending Institution (School/Campus) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

6)

Student Number Identifier, Florida, must be the same as the Student Number Identifier, Florida, from the last header record. -Reject-

 

NOTE: items 7 through 10.5 are repeated four times.

7)

Adult General Education Program Code is not edited.

8)

Career and Technical Education Program Name is not edited.

9)

Vocational Termination Code must be C, R, S, Z, or blank. Vocational Termination Code may also be F, H or L if Withdrawal Date is prior to 07/01/1998. -Reject-

10)

Withdrawal Date must be a valid date (MMDDCCYY) not later than the current date, or blank. -Reject-

10.5)

Former edit deleted.

 

NOTE: Except for edit 22.8, the rest of this format's edits are not applied if Record Type is S05.

11)

English Language Learner, if not blank, must be LY, LF, LP, LZ, or ZZ. -Reject-

12)

If English Language Learner is LY, or LP then English Language Learner Basis of Entry must be A, R, L, or T. If English Language Learner is -->LP, then English Language Learner Basis of Entry may also be blank or Z. If English Language Learner is Z or blank, then English Language Learner Basis of Entry must be blank or ZZ. -Reject-

13)

If English Language Learner is LY or LF, then English Language Learner Entry Date must be a valid date (CCYYMMDD) not later than the current date. Otherwise this date can be blank. -Reject-

14)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Classification Date must be a valid date (CCYYMMDD) not later than the current date, all zeroes, or blank. -Reject-

15)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Student Plan Date must be a valid date (CCYYMMDD) not later than the current date, or blank. -Reject-

16)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Re-evaluation Date must be a valid date (CCYYMMDD) not later than the current date, all zeroes, or blank. -Reject-

17)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Extension of Instruction must be Y, Z, or blank. -Reject-

18)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Exit Date must be a valid date (CCYYMMDD) not later than the current date and not before English Language Learner Entry Date, all zeroes, or blank. -Reject-

18.3)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Reclassification Date must be a valid date (CCYYMMDD) not later than the current date and not before Limited English Proficient Exit Date, all zeroes, or blank. -Reject-

18.6)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Reclassification Exit Date must be a valid date (CCYYMMDD) not later than the current date and not before Limited English Proficient Reclassification Date, all zeroes or blank. -Reject-

18.8)

Former edit deleted.

18.9)

Former edit deleted.

19)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Post Reclassification Date First Report Card must be the letter "A" followed by a valid date (CCYYMMDD) not later than the current date and not before English Language Learner Exit Date, or the entire field must be blank. -Reject-

20)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Post Reclassification Date First Semi-Annual Review must be the letter "B" followed by a valid date (CCYYMMDD) not later than the current date and not before English Language Learner Exit Date, or the entire field must be blank. -Reject-

21)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Post Reclassification Date Second Semi-Annual Review must be the letter "C" followed by a valid date (CCYYMMDD) not later than the current date and not before English Language Learner Exit Date, or the entire field must be blank. -Reject-

22)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Post Reclassification Date End of Second Year must be the letter "D" followed by a valid date (CCYYMMDD) not later than the current date and not before English Language Learner Reclassification Date, or the entire field must be blank. -Reject-

22.5)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Basis of Exit must be A-G, R, L, Z or blank. If English Language Learner is ZZ or blank, then English Language Learner Basis of Exit must be blank. -Reject-

22.5)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner First Basis of Exit must be A-G, R, L, Z or blank. If English Language Learner is ZZ or blank, then English Language Learner First Basis of Exit must be blank. -Reject-

22.6)

If English Language Learner is LY, LF, LP, or LZ then English Language Learner Second Basis of Exit must be B-G, Z or blank. -Reject-

 

NOTE: edits 22.8 through 33.5 are repeated three times, once for each occurrence of Dropout Prevention/Juvenile Justice Programs

22.8)

If the record type is S05, then all occurrences of the Dropout Prevention data elements (items 22-33.5) must be blank. -Reject-

23)

Dropout Prevention/Juvenile Justice Programs must be U, R, A, E, P, D, N, W, Z, or blank. -Reject-

24)

If Dropout Prevention/Juvenile Justice Programs is U, then Dropout Prevention/Juvenile Justice Placement Reasons must be A, B, C, N, or blank. -Reject-

25)

If Dropout Prevention/Juvenile Justice Programs is A, then Dropout Prevention/Juvenile Justice Placement Reasons must be H, I, J, T, or blank. -Reject-

26)

If Dropout Prevention/Juvenile Justice Programs is P, then Dropout Prevention/Juvenile Justice Placement Reasons must be E, F, G, or blank. -Reject-

27)

28)

If Dropout Prevention/Juvenile Justice Programs is D, Z, then Dropout Prevention/Juvenile Justice Placement Reasons must be Z or blank. -Reject-

29)

30)

Former edit deleted.

31)

If Dropout Prevention/Juvenile Justice Programs is U then Dropout Prevention/Juvenile Justice Prevention Outcomes must be Y, D, N, Z, or blank. -Reject-

32)

If Dropout Prevention/Juvenile Justice Programs is P then Dropout Prevention/Juvenile Justice Prevention Outcomes must be Y, N, P, Z, or blank. -Reject-

33)

If Dropout Prevention/Juvenile Justice Programs is A, then Dropout Prevention/Juvenile Justice Outcomes must be E, S, R, N, T, or blank. -Reject-

34)

35)

If Dropout Prevention/Juvenile Justice Programs is or D, then Dropout Prevention/Juvenile Justice Outcomes must be A, V, W, X, Y, Z, or blank. -Reject-

36)

37)

If Dropout Prevention/Juvenile Justice Programs is R, E, N, or Z, then Dropout Prevention/Juvenile Justice Outcomes must be Z or blank. -Reject-

38)

Former edit deleted.

 

NOTE: Items 39 through 44 are repeated four times. Items 42 through 44 are only for Technical Center Transcripts.

39)

Industry Certification Identifier must be either blank, or a valid value found in Appendix Z of the Education Information & Accountability Services Database Manual. Reject-

40)

Industry Certification Outcome must be P, F, Z, or blank. -Reject-

41)

Career and Professional Academy Identifier must be either blank, or a valid value found on Appendix Y of the Education Information & Accountability Services Database Manual. -Reject-

42)

Credential Awarded must be equal to A, T, V, Z, or blank. -Reject-

43)

Program Entry Date must be a valid date, not greater than the current date, and not greater than the Program Exit Date, or blank. -Reject-

44)

Program Exit Date must either be blank or a valid date, not in the future, and not before the Program Entry Date. -Reject-

45)

Career Pathway Participation fields (1-4) must be Y, N, or can be spaces. -Reject-

PK-12: Exceptional Student Edits (I06) || Back to Top || Back to PK-12 Edits || Format

1)

If the previous header record's Record Type was not I00, there is an error in this record's Record Type. -Reject-

2)

This record is out of sequence if it immediately follows:

a)

a record with a type greater than I05;

b)

an I00; or

c)

an I01 and the student is not classified in an adult grade level (30 or 31), is age 21 years or older (Birth Date less than or equal to transmission date minus 21 years).

Note that any intervening generic pass-through records (G99) are ignored in making sequence tests. -Reject-

2.5)

This record is invalid if it follows a I00 Header Record with a Message Type of S12. -Reject-

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 125.

3)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

4)

District Number, Current, must be the same as that found in the Sending Institution (District/College) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

5)

School Number, Current, must be the same as that found in the Sending Institution (School/Campus) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

6)

Student Number Identifier, Florida, must be the same as the Student Number Identifier, Florida, from the last header record. -Reject-

7)

Former edit deleted.

8)

If Exceptional Student Plan Date is not blank, it must be a valid date not later than the current date (MMDDCCYY). -Reject-

9)

Exceptionality Primary must be C, F – M, O, P, S – W, Z or blank.-Reject-

10)

If FEFP Program Number is not blank, it must be 101-103, 111-113, 254, 255, 130, 300, 998, and 999.

11)

Former edit deleted.

12)

Former edit deleted.

13)

Former edit deleted.

14)

Former edit deleted.

15)

Former edit deleted.

16)

Section 504 Eligible must be Y, Z, or blank. -Reject-

17)

Former edit deleted.

18)

Former edit deleted.

18.5)

Former edit deleted.

18.7)

If Exceptional Student Current Evaluation/Re-evaluation Date is not blank, it must be a valid date (MMDDCCYY). -Reject-

 

NOTE: items 19 through 26 repeat ten times.

19)

Former edit deleted.

20)

If Exceptional Student Placement Date is not blank, it must be a valid date (MMDDCCYY) not later than the current date. -Reject-

21)

If Exceptional Student Eligibility Determination Date is not blank, it must be a valid date (MMDDCCYY) not later than the current date. -Reject-

22)

Exceptional Student Placement Status must be R, P, I, N, T, Z, or blank. -Reject-

23)

If Referral Date is not blank it must be a valid date (MMDDCCYY) not later than the current date. -Reject-

24)

If Exceptional Student Dismissal Date is not blank, it must be a valid date (MMDDCCYY) not later than the current date. -Reject-

25)

Exceptionality must be C, F – M, O, P, S – W, Z or blank. -Reject-

26)

If Evaluation Completion Date is not blank, it must be a valid date (MMDDCCYY). -Reject-

27)

If Date of Consent for Evaluation is not blank, it must be a valid date (MMDDCCYY). -Reject-

PK-12: Comment Edits (I07, S07 & T07) || Back to Top || Back to PK-12 Edits || Format

1)

If the previous header record's Record Type was not I00 (if this is a type I07 record) or S00 (if this is a Type S07 record), or T00 (if this is a Type T07 record), there is an error in this record's Record Type. -Reject-

1.5)

A maximum of five I07/S07 records are allowed per transcript. -Reject-

2)

This record is out of sequence if it immediately follows:

a)

a record with a type greater than I07/S07;

b)

an I00/S00 whose Message Type was not S02 - S04, S06, S08, S10, or S11; or

c)

an I01 and the student is not classified in an adult grade level (30 or 31), is age 21 years or older (Birth Date less than or equal to transmission date minus 21 years).

Note that any intervening generic pass-through records (G99) are ignored in making sequence tests. -Reject-

2.5)

This record is invalid if it follows a I/S00 Header Record with a Message Type of S12. -Reject-

2.8 )

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 9.

3)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

4)

District Number, Current, must be the same as that found in the Sending Institution (District/College) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

5)

School Number, Current, must be the same as that found in the Sending Institution (School/Campus) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

6)

Student Number Identifier, Florida, must be the same as the Student Number Identifier, Florida, from the last header record. -Reject-

7)

The Comment fields are not edited.

PK-12: Test Edits (I08, S08 & T08) || Back to Top || Back to PK-12 Edits || Format

1)

If the previous header record's Record Type was not I00 (if this is a type I08 record) or S00 (if this is a type S08 record), or T00 (if this is a Type T08 record), there is an error in this record's Record Type. -Reject-

1.5)

A maximum of nine I08/S08 records are allowed per transcript. -Reject-

2)

This record is out of sequence if it immediately follows:

a)

an I01 and the student is not classified in an adult grade level (30 or 31),

b)

the student is age 21 years or older (Birth Date less than or equal to transmission date minus 21 years),

c)

Former edit deleted.

d)

Former edit deleted.

Note that any intervening generic pass-through records (G99) are ignored in making sequence tests. -Reject-

2.5)

This record is invalid if it follows an I00/S00 Header Record. -Reject-

2.8 )

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 308.

3)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

4)

District Number, Current, must be the same as that found in the Sending Institution (District/College) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

5)

School Number, Current, must be the same as that found in the Sending Institution (School/Campus) field on the last header record. If, however, the Sending Institution was a postsecondary or SPEEDE/ExPRESS institution, this field must be zero. -Reject-

6)

Student Number Identifier, Florida, must be the same as the Student Number Identifier, Florida, from the last header record. -Reject-

7)

Test Block 1 cannot be blank. -Reject-

8)

A non-blank Test Block cannot follow a blank Test Block. -Reject-

9)

Grade Level must be PK, KG, 01-12, 23, 30, or 31. For School Years prior to 1988-1989, Grade Level may also be 13 - 17, 20 -22, and 24.-Reject-

10)

Test Date must be a valid date (MMDDCCYY) not later than the current date. -Reject-

11)

Test Name must be valid code from Test Name Table.

11.5)

Test Names SAT and SA1 are invalid for test dates on or after 3/01/2005. SAT tests taken after this date must be coded with test name SA3.

12)

Test Form is not edited.

13)

Test Level is not edited.

14)

Within each Test Block, a non-blank Test Subject Content Block cannot follow a blank Test Subject Content Block. -Reject-

15)

Test Subject Content must be valid for Test Name (see Test Subject Content Codes Table).

16)

Test Score Type must be as follows:

CODE

TEST SCORE TYPE

RS

Raw Score

SS

Scale Score (Expanded Standard Score)

NP

National Percentile

NC

Normal Curve Equivalent

GE

Grade Equivalent

LS

Local Stanine

LX

Lexile Score

NS

National Stanine

FS

Final Score (for WAP)

PI

Objective Performance Index (subscore for FCAT)

AL

Achievement Level

PF

Pass/Fail

DS

Developmental Score

OS

Observed Status

FR

Final Rating

GV

Growth Scale Value

GL

Growth Level

SL

Status Level

ZZ

Not Applicable

except for the second Test Score Type in each Subject Content Block which may be blank.

-Reject-

16.5)

If Test Score Type is PF, then Test Score must be 0001 or 0002. -Reject-

16.6)

If Test Score Type is OS, then Test Name must be ESI, RFS, WSS, or DIB. -Reject-

16.7)

If Test Name is ESI and Test Score Type is OS, then Test Score must be R, G, or N (right-justified blank-filled). -Reject-

16.8)

If Test Name is RFS and Test Score Type is OS, then Test Score must be E, P, or C (right-justified blank-filled). -Reject-

16.9)

If Test Name is WSS and Test Score Type is OS, then Test Score must be N, I, or P (right-justified blank-filled). -Reject-

17)

If Test Score is not blank and Score Type is not OS, then Test Score must be right justified and contain no blank, alphabetic, or special characters. -Reject-

17.5)

If Test Score is not blank, then its associated Test Score Type must not be blank or vice versa. -Reject-

18)

If Addressed Institution is 95, Bright Futures, then Test Scores for SAT, ACT, and CPT must be in valid ranges for scaled score types as follows: 1) Valid scaled scores for SAT subtests are 200-800. 2) Valid scaled scores for ACT subtests are 1-36. 3) Valid scaled scores for CPT subtests are 1-120. -Reject-

19)

If Addressed Institution is 95, Bright Futures, then SAT must have Verbal (70) and Math (73) scores for tests taken before March 2005, or Critical Reading (CR) and Math (73) scores for March 2005 forward; ACT must at least have Reading (92), English (94) and Math (95) scores; and CPT must at least have Reading (RC), Sentence Skills (SK), and Elementary Algebra (EA) scores. -Reject-

20)

If Test Name is FCB, then Test Score Type 1 must be “PF”. -Reject-

PK-12: Discipline Edits (I09) || Back to Top || Back to PK-12 Edits || Format

1)

If the previous header record's Record Type was not I00, then there is an error in this record's Record Type. -Reject-

2)

This record is out of sequence if it immediately follows a record with a type greater than I08;

 

Note that any intervening generic pass-through records (G99) are ignored in making sequence tests. -Reject-

3)

This record is invalid if it follows an I00 Header Record with a Message Type of S12. -Reject-

4)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 12.

5)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

6)

District Number, Current, must be the same as that found in the Sending Institution (District) field on the last header record. If, however, the Sending Institution was a SPEEDE/ExPRESS institution, this field must be zero. -Reject-

7)

School Number, Current, must be the same as that found in the Sending Institution (School) field on the last header record. If, however, the Sending Institution was a SPEEDE/ExPRESS institution, this field must be zero. -Reject-

8)

Student Number Identifier, Florida, must be the same as the Student Number Identifier, Florida, from the last header record. -Reject-

9)

Incident Type must be ALC, ARS, BAT, BRK, BUL, DOC, DRD, DRU, FIT, HAR, HOM, KID, OMC, ROB, STL, SXB, SXH, SXO, TBC, TRE, TRS, UBL, UHR, VAN, WPO, or ZZZ. DRG and MVT may still be used for records prior to 20052006. BHA may be used for records prior to 2010-2011. -Reject-

10)

Incident Date must be a valid date (MMDDCCYY) not later than the current date. -Reject-

11)

The first character of Discipline/Resultant Action Code must be C, D, E, F, H, I, O, P, S, L, M, R or U. A and D may still be used for records prior to 20052006.-Reject-

12)

The Second through Fifth characters of Discipline/Resultant Action Code must represent a valid school on the MSID file.-Reject-

13)

Discipline/Resultant Action Date must be a valid date (MMDDCCYY), not more than one year in the future. -Reject-

14)

If not blank, Discipline/Resultant Duration must be numeric. -Reject-

15)

If the Discipline/Resultant Action Code is S, then the Discipline/Duration must be > 0 and <= 90. -Reject-

16)

If the Discipline/Resultant Action Code is C, then the Discipline/Duration must be = 0. -Reject-

17)

If the Discipline/Resultant Action Code is E, F or P, then the Discipline/Duration must be > 0 and <= 210. -Reject-

18)

If the Discipline/Resultant Action Code is I or O, then the Discipline/Duration must be > 0 and <= 10. -Reject-

19)

If the Discipline/Resultant Action Code is U, then the Discipline/Duration must be > 0 and <= 45. -Reject-

20)

If the Discipline/Resultant Action Code is H, then the Discipline/Duration must be > 0 and <= 90. -Reject-

PK-12: PAS Number Edits (I10) || Back to Top || Back to PK-12 Edits || Format

1)

If the previous header record's Record Type was not I00; -Reject-

2)

If this does not follow an I08 or I09; -Reject-

3)

If this record does not have associated I08 Test record(s); -Reject-

4)

If there is more than one I10 record; -Reject-

5)

If test block # 1 is empty; -Reject-

6)

If a test block is preceded by an empty test block; -Reject-

7)

If test name/grade/date has no matching IS08 test; -Reject-

8)

If subject content has no matching IS08 subject content; -Reject-

9)

If PAS Number is blank within a test block that is not blank; -Reject-

10)

In transmitting FCAT test information between school districts (I08), for each SSS Reading and SSS Mathematics subtest taken after 1/1/2008, a PAS Code must be supplied on an accompanying PAS Code record (I10). This requirement does not apply when sending transcripts to postsecondary schools (S08), or when the transmission is addressed to the Bright Futures Scholarship System (Institution ID 0000095). – Otherwise –Reject-

PK-12: Migrant Edits (I11) || Back to Top || Back to PK-12 Edits || Format

1)

If Addressed Institution is the MSIX Federal Migrant Program then this record is required. Only one I11 record can be sent per transcript. The first iteration of Qualifying Arrival Information must be provided. This should correlate to the current Qualifying Arrival Information for the student. -Reject-

2)

If the previous header record's Record Type was not I00; -Reject-

3)

Edit removed.

4)

Edit removed.

5)

District Number, Current Enrollment must be the same as that found in the sending institution field on the last Header record. -Reject-

6)

School Number, Current Enrollment must be the same as that found in the sending institution field on the last Header record. Reject-

7)

Student ID must be the same as that found in the Student ID field on the last Header record -Reject-

8)

Qualifying Arrival Date (QAD) must be a valid date (MMDDCCYY) not later than the current date. -Reject-

9)

Edit removed.

10)

Qualifying Arrival Date (QAD) From State field may be blank or 'ZZ'. Otherwise, if the QAD From Country is the United States, it must be a valid US state code as found in Appendix H.; If the QAD From Country is Canada, Mexico, or in South America, it must be a valid state code as found in Appendix BB PLEASE NOTE: Puerto Rico (PR) is the only applicable U.S. Territory/Commonwealth the Federal MSIX system will accept. -Reject-

11)

Qualifying Arrival Date (QAD) from Country may be blank or 'ZZ'. Otherwise it must be a valid country code from Appendix G. -Reject-

12)

Qualifying Arrival Date (QAD) to City must not be blank. -Reject-

13)

Edit removed.

14)

Migrant Residency Date must be a valid date (MMDDCCYY) not later than the current date. -Reject-

Generic Health Condition record edits (type G99HC) || Back to Top

1)

This record is out of sequence if there was no previous header record. -Reject-

2)

This record must not follow a header record that is a request (Message Type of R01-R12, R95, R96 B00-B12). -Reject-

2.5)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 9.

3)

Disease Condition Type Code must be a valid International Classification of Diseases (ICD) Code (Attachment 1 to format G99HS). -Reject-

4)

Medical Treatment Type Code must be a valid Current Procedural Terminology (CPT) Code (Attachment 2 to format G99HS) or blank. -Reject-

5)

If either Format for Date of First Encounter or Date of First Encounter is not blank then the other must not be blank. -Reject-

6)

Format for Date of First Encounter must be CM, CY, D8, DB or blank. -Reject-

7)

Date of First Encounter must be blank or formatted according to the code specified in Format for Date of First Encounter. -Reject-

8)

Resolution of Disease or Condition must be N, U, Y, or blank. -Reject-

Generic Health Screening record edits (type G99HS)

1)

This record is out of sequence if there was no previous header record. -Reject-

2)

This record must not follow a header record that is a request (Message Type of R01-R12, R95, R96 B00-B12). -Reject-

2.5)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 8.

3)

Health Screening Type Code must be a valid International Classification of Diseases (ICD) Code in the range V70 through V82.9 (Attachment 1 to format G99HS) or a valid Current Procedural Terminology (CPT) Code (Attachment 2 to format G99HS). -Reject-

4)

If either Format for Date of Health Screening or Date of Health Screening is not blank then the other must not be blank. -Reject-

5)

Format for Date of Health Screening must be CM, CY, D8, DB or blank. -Reject-

6)

Date of Health Screening must be blank or formatted according to the code specified in Format for Date of Health Screening. -Reject-

7)

Results of Health Screening must be ABN, NOR, B33, or blank. -Reject-

Generic Immunization record edits (type G99IMM)

1)

This record is out of sequence if there was no previous header record. -Reject-

2)

This record must not follow a header record that is a request (Message Type of R01-R12, R95, R96, B00-B12). -Reject-

2.5)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 9.

3)

Immunization Type Code must be a valid International Classification of Diseases (ICD) Code in the range V03 through V07.9 (Attachment 1 to format G99HS) or a valid Current Procedural Terminology (CPT) Code in the range 90701 through 90749 (Attachment 2 to format G99HS). -Reject-

4)

If either Format for Date of Immunization or Date of Immmunization is not blank then the other must not be blank. -Reject-

5)

Format for Date of Immunization must be CM, CY, D8, DB or blank. -Reject-

6)

Date of Immunization must be blank or formatted according to the code specified in Format for Date of Immunization. -Reject-

7)

Immunization Status Code must be numeric and in the range 01-14. If Date of Immunization is blank, the Immunization Status Code may also be blank. -Reject-

8)

Immunization Record Source Code must be CQ, HC, HR, IR, MG, PY, ST, or blank. -Reject-

Activities and Awards Generic record edits (type G99ATV)

1)

This record is out of sequence if there was no previous header record. -Reject-

2)

This record must not follow a header record that is a request (Message Type of R01-R12, R95, R96, B00-B12). -Reject-

2.5)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 20.

3)

Activity/Award Type Code Qualifier must be SA or SB.

4)

If Activity/Award Type Code Qualifier is SA, Activity/Award Type Code must be A01-A35, AA1, AA2, AZZ, B01-B04, BZZ, C01-C07, C0Z, CA1, CB1, CC1-CC3, CZZ, D01-D04, DZZ, E01-E26, EA1, EA2, EZZ, F01-F03, FZZ, G01-G07, GZZ, H01-H06, HZZ, I01-I09, IZZ, J01-J15, JZZ, K01-K04, KZZ, L01-L03, LZZ, or ZZZ. If Activity/Award Type Code Qualifier is SB, Activity/Award Type Code must be M01-M07 or ZZZ.

5)

Name of Activity or Award is not edited.

6)

Name of Sponsoring Organization is not edited.

7)

If Code Qualifying Time Involved in Activity is not blank, it must be 52, 8R, 8S, DA, DW, HR, HT, MJ, MO, S1, S2, UN, WK, YR, ZA, ZB, ZC, or ZZ.

8)

If Code Qualifying Time Involved in Activity is not blank, then Time Involved in Activity cannot be blank, and must be numeric.

9)

If Level of Participation in Activity is not blank, then it must be 0K, 01-12, AD, EL, EM, HG, IF, IN, MS, P0-P5, PK, SS, UN, VR, or VS.

10)

If Student Was Paid to Participate is not blank, it must be Y or N.

11)

If School Sponsored Activity is not blank, it must be Y or N.

12)

If Student Was Recruited is not blank, it must be Y or N.

13)

If Participation Date Qualifier 1 is not blank, it must be 007, 036, 043, 050, 055, 102, 103, 196, 197, 198, 237, 270, 275, 336, 337, 467, 574, 576, or ZZZ.

14)

If Participation Date Qualifier 1 is not blank, then Participation Date Format 1 cannot be blank, and must be CM, CY, D8, DB, RD4, RD5 or RD8.

15)

If Participation Date Format 1 is not blank, then Participation Date 1 cannot be blank, and must be a valid date, not in future.

16)

If Participation Date Qualifier 2 is not blank, it must be 007, 036, 043, 050, 055, 102, 103, 196, 197, 198, 237, 270, 275, 336, 337, 467, 574, 576, or ZZZ.

17)

If Participation Date Qualifier 2 is not blank, then Participation Date Format 2 cannot be blank, and must be CM, CY, D8, DB, RD4, RD5 or RD8.

18)

If Participation Date Format 2 is not blank, then Participation Date 2 cannot be blank, and must be a valid date, not in future.

19)

Invalid Participation Date Qualifier x -See Attachment 1, G99ATV format.

20)

Participation Date Format x required if Participation Date Qualifier is not blank.

21)

Invalid Participation Date Format x. Must= CM, CY, D8, DB, RD4, RD5, or RD8.

22)

Participation Date x required if participation Date Format if not blank.

23)

Participation Date x invalid for specified format.

24)

Length of Participation Date x invalid for specified format.

25)

Participation Date x cannot be in the future.

Generic Pass-Through record edits (type G99 other than G99HC, G99HS, G99IMM or G99ATV)

1)

This record is out of sequence if there was no previous header record. -Reject-

2)

This record must not follow a header record that is a request (Message Type of R01-R12, R95, R96, B00-B12). -Reject-

2.8)

Non-displayable characters cannot be sent in data with the exception of Filler Reserved for Local Use, item 3.

3)

If addressee is a SPEEDE/ExPRESS institution, the special characters tilde (~), caret (^), and grave accent (`) cannot be sent in the data.