FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION DEVELOPMENT AND SUPPORT (OADS)

Effective: December 9, 2012
Revised:

2012-2013 Fixed Length Information for Postsecondary Transcript

1. The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use. Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.
2. Items 16 through 35, although not required, are all fields which can be used in the translation of the FASTER format to the SPEEDE format. If your institution can supply any or all of these fields, the SPEEDE transcript produced from the translation will be more complete. Also, when receiving a transcript from a SPEEDE institution, these fields may supply you with information useful in admissions and placement.
3. Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.

Field Characteristics:
A = Alphabetic only
A/N = Alphameric
N = Numeric only
Z = Zoned numeric
P = Packed decimal
R = Right justified with leading zeros
L = Left justified
Format Characteristics:
Name: 2012-2013 Fixed Length Information for Postsecondary Transcript
Number: P01

Effective: December 9, 2012

Record Size: 1020

1 1-3 3 A/N Record Type*

The record type for this transaction. The value will always be "P01".

2 4-13 10 A/N/L Social Security Number*

The student's social security number

  4-12 9 N Social Security Number
  13-13 1 A/N Filler
3 14-21 8 N Date Prepared*

The date the transcript was prepared (formatted MMDDCCYY)

4 22-22 1 A Transcript Status*

This denotes whether or not this is a complete, final transcript.
Code Definition
Y Transcript is complete, student is not currently enrolled.
D A degree has been earned, but not yet posted.
Q Student is currently enrolled, but courses in progress are not included.
P Student is currently enrolled, and courses in progress are included.
X This information is not available.

5 23-23 1 A Eligible to Return*

Denotes whether or not this student is in good standing and is eligible to continue enrollment or is eligible to return.
Code Definition
Y Student is in good standing and is eligible to continue or return.
N Student is not eligible to re-enroll at the institution for academic reasons.
D Student is not eligible to re-enroll at the institution for disciplinary reasons.
B Student is not eligible to re-enroll at the institution for both academic and disciplinary reasons.
X This information is not available.

6 24-24 1 A Foreign Language Requirement*

This element denotes whether the student has demonstrated competency in a foreign language as required by the Board of Regents.
Code Definition
Y Student has demonstrated competency in a foreign language.
N Student has not demonstrated competency in a foreign language.
X Student is exempt from the foreign language competency requirement.
Z Information not recorded.

7 25-25 1 A Gordon Rule Requirement*

This element denotes whether or not the student has demonstrated the writing and computational skills required by State Rule 6A-10.30.
Code Definition
Y Requirement has been met
N Requirement has not been met
X Student is exempt from the requirement
Z Information not recorded.

8 26-26 1 A General Education Met

This element denotes whether or not the student has met the institution's general education and/or AA degree requirements.
Code Definition
A All requirements have been met for the AA degree except for CLAST. This value is not valid for AA degrees earned after June 30, 2011.
Y AA General education requirements met.
N General education requirements not met. (Neither AA or AS.)
S AS General education requirements met.
X Information is not available.
Note that a value of 'A' applies only to an AA degree. Eligibility to graduate is not necessarily equivalent to a value of 'A'.

9 27-27 1 A Immunization Record

This optional element denotes if the student's immunization requirements are satisfied.
Code Definition
Y Requirements completed
N Requirements not completed (Temporary clearances should be coded as "N")
M Medical exemption for required vaccines
R Religious exemption for required vaccines
X Student entered school prior to the time when individual vaccination dates were required. Student has been immunized.

10 28-28 1 A/N Basis of Admissions

This element defines the basis on which a postsecondary institution admitted the student.
Code Definition
0 Not available or unknown
1 Regular high school diploma
2 Transfer from another postsecondary institution
3 Dual enrollee in a local high school
4 Early admission from a local high school
5 Other special category

11a 29-29 1 A Talented Twenty Status as of Seventh Semester

This denotes whether or not the student was a member of the Talented Twenty at the end of the seventh semester of high school.
Code Definition
Y Yes
N No
Blank This information is not available.

11b 30-47 18 A/N Filler
12 48-160 113 A/N/L Institution Mailing Address
  48-82 35   Address Line 1
  83-117 35   Address Line 2
  118-147 30   City Name
  148-149 2   State or Province (for Canadian province and U.S. territory codes, see Attachment 1 to this format; for U.S. State Codes, See Appendix H of the EIAS Student Data Base Manual).
  150-158 9   Postal Code
  159-160 2   Country Code (ISO country code; see Attachment 2 to this format)
13 161-194 34 A/N/L Student's Place of Birth
  161-190 30   City Name
  191-192 2   State or Province

For Canadian province and U.S. territory codes, see Attachment 1 to this format. For U.S. State Codes, See Appendix H of the EIAS Student Data Base Manual).

  193-194 2   Country Code

ISO country code (see Attachment 2 to this format)

14 195-244 50 A/N/L Name of High School Last Attended
15 245-245 1 A/N Residency Code for Fee Purposes

The legal residency status for fee purposes of the student at the sending institution
Code Definition
Y The student is or was considered to be a legal resident of Florida for fee purposes
N The student is not or was not considered to be a legal resident of Florida for fee purposes
U The student's residency status is unknown or not available in the transcript record

16 246-280 35 A/N/L Name of SPEEDE/ExPRESS Institution

If the sending/addressed institution is a user of SPEEDE/ExPRESS, then this field contains that institution's name. Note, however, that this field may be blank if the SPEEDE/ExPRESS institution is the addressed institution.

17 281-294 14 A/N/L Identification Code of High School Last Attended

The code set used to identify the High School Last Attended.

  281-282 2 A/N Code Qualifier
Code Definition
73 OPEID Code Set (6-digit)
77 NCES Common Core of Data Code Set (12-digit)
78 College Board/ACT Code Set (6-digit)
FD Florida Code Set (7-digit district followed by 4-digit school)
  283-294 12 A/N/L Code of High School Last Attended using Code Set specified.

Examples: Codes for Gainesville High School
Code Qualifier Code
77 120003000013
78 100545
FD 00000010151

18 295-296 2 A/N Student's Country of Citizenship Code

Country Code (ISO country code; see Attachment 2 to this format)

19 297-321 25 A/N Institution Telephone Number
20 322-346 25 A/N Institution Facsimile Number
21 347-396 50 A/N Institution Electronic Mail Address
22 397-402 6 N/R Cumulative Grade Point Average

The student's cumulative grade point average for the entire transcript.

Format: 9999V99

23 403-406 4 A/N Filler
24 407-413 7 A/N Filler
25 414-421 8 N Date of Class Ranking

Format: CCYYMMDD

NOTE: Zeroes are valid in month and/or day if the sending institution is a SPEEDE/ExPRESS institution.

26 422-423 2 N/R Citizenship Status Code
Code Definition
01 U.S. Citizen
02 Non-Resident Alien
03 Resident Alien
04 Illegal Alien
05 Alien
06 U.S. Citizen - Non-Resident
07 U.S. Citizen - Resident
27 424-426 3 A/N/L Native Language of Student

ISO Language Codes (ISO language code (both 2 and 3 charcter) as well as the NISO Language Codes; see Attachment 3 to this format)

28 427-427 1 A/N Language Proficiency Indicator
Code Definition
1 English Only
(The student speaks only English)
2 Fully English Proficient
(The student is proficient enough in English to be able to academically succeed in English-only classes)
3 Limited English Proficient
(The student's proficiency in English is such that the probability of the student's academic success in an English-only classroom is below that of an academically successful peer with an English language background)
4 Non-English Speaking
(The student does not speak English)
5 Status Unknown
6 Redesignated Fluent English Proficient
(The student no longer needs language assistance services and is considered proficient enough in English to be able to succeed academically in English-only classes)
A Excellent or Fluent
B Good
C Fair
D Poor
E Unacceptable
29 428-462 35 A/N Administrative Contact Name

This is the name of the contact person at the sending institution in free-from text format.

30 463-528 66 A/N Student's Address
  463-487 25 A/N Address 1
  488-497 10 A/N Address 2
  498-515 18 A/N City
  516-517 2 A/N State/Province

For Canadian province and U.S. territory codes, see Attachment 1 to this format. For U.S. State Codes, See Appendix H of the EIAS Student Data Base Manual).

  518-526 9 A/N Zip Code
  527-528 2 A/N Country

ISO country code (see Attachment 2 to this format)

31 529-531 3 A/N High School Graduation Type Code
Code Definition
B18 Standard High School Diploma
B19 Advanced or Honors Diploma
B20 Vocational Diploma
B21 Special Education Diploma
B22 Certificate of Completion or Attendance
B23 Special Certificate of Completion
B24 General Education Development Diploma (GED)
B25 Other High School Equivalency Diploma
B26 International Diploma or Certificate (eg. Intrnational Baccalaureate)
087 College Ready Diploma
32 532-539 8 N/L Academic Credit Hours Attempted and in GPA

The credit hours attempted and in the GPA for the entire transcript.

Format: 9(6)V99

33 540-547 8 N/L Quality Points Used to Compute Student's GPA

The quality points used to compute the student's GPA for the entire transcript.

Format: 9(6)V99

34 548-553 6 N/L Class Rank
35 554-559 6 N/L Total Number in Class
36 560-561 2 A/N Student Communication Number Qualifier 1

This code identifies the type of the first of four possible communication numbers for the student.

Code Definition
AP Alternate Telephone
AS Answering Service
BN Beeper Number
CP Cellular Phone
EM Electronic Mail
EX Telephone Extension
FX Facsimile
HF Home Facsimile Number
HP Home Phone Number
NP Night Telephone
OF Other Residential Facsimile Number
OT Other Residential Telephone Number
PA Appointment Phone
PC Personal Cellular
PP Personal Phone
TE Telephone
TL Telex
TM Telemail
TN Teletex Number
VM Voice Mail
WC Work Cellular
WF Work Facsimile Number
WP Work Phone Number

37 562-641 80 A/N Student Communication Number 1

This is the first of four possible communication numbers for the student.

38 642-643 2 A/N Student Communication Number Qualifier 2

This code identifies the type of the second of four possible communication numbers for the student. See Student Communication Number Qualifier 1, item 36, above, for a list of valid codes.

39 644-723 80 A/N Student Communication Number 2

This is the second of four possible communication numbers for the student.

40 724-725 2 A/N Student Communication Number Qualifier 3

This code identifies the type of the third of four possible communication numbers for the student. See Student Communication Number Qualifier 1, item 36, above, for a list of valid codes.

41 726-805 80 A/N Student Communication Number 3

This is the third of four possible communication numbers for the student.

42 806-807 2 A/N Student Communication Number Qualifier 4

This code identifies the type of the fourth of four possible communication numbers for the student. See Student Communication Number Qualifier 1, item 36, above, for a list of valid codes.

43 808-887 80 A/N> Student Communication Number 4

This is the fourth of four possible communication numbers for the student.

44 888-888 1 A/N Academic Credit Type Code

This code indicates the type of credit used/awarded by the sending institution.
Code Definition
A Adult Credits
C Continuing Education Unit
G Carnegie Units
N No Credit
Q Quarter Hour Credit
S Semester Hour Credit
U Units
V Vocational Credits
X Other Type of Credit

45 889-890 2 A/N Academic Summary Type

This code indicates the level or type or both, of work which is reflected in the grade point average and the credit hours earned.
Code Definition
A Summary of all courses taken at all institutions
E Summary of courses taken at all institutions, excluding repeated and/or forgiven courses

46 891-898 8 N Academic Credit Hours Attempted or Paid For

This is the total number of credits (credit hours) for which the student paid, whether or not the credits were used to calculate the grade point average. Examples of credit hours to be included, if available, are credits for which non-punitive grades such as "I" or "W" or "Audit" were awarded.

Format: 9(6)V99

47 899-906 8 N Academic Credit Hours Earned

This is the total number of credits (credit hours) attempted and earned and included.

Format: 9(6)V99

48 907-914 8 N Lowest Possible Grade Point Average

This is the the lowest possible grade point average (GPA) that a student could obtain on the institution's grading scale.

Lowest Possible Grade Point Average may NOT be blank if Highest Possible Grade Point Average is not blank.

Format: 9(6)V99

49 915-922 8 N Highest Possible Grade Point Average

This is the the highest possible grade point average (GPA) that a student could obtain on the institution's grading scale.

Highest Possible Grade Point Average may NOT be blank if Lowest Possible Grade Point Average is not blank.

Format: 9(6)V99

50 923-923 1 A/N Excessive GPA Indicator

This is a code indicating that an A+ grade has a value higher than the highest possible GPA or that certain courses have a higher value than regular courses.
Code Definition
N No. It is not possible to have a higher GPA than was indicated in item 49, Highest Possible Grade Point Average.
Y Yes. It is possible to have a higher GPA than was indicated in item 49, Highest Possible Grade Point Average.

51 924-931 8 A/N School Entry Date

This is the date a student entered a school, school program, school district, or postsecondary institution. Zeros or spaces may also be entered.

Format: CCYYMMDD

52 932-939 8 A/N School Exit Date

This is the date a student withdrew from a school, school program, school district, or postsecondary institution. Valid values for this field are zeros, the date of graduation, or the date of official withdrawl. Spaces are also accepted.

Format: CCYYMMDD

53 940-1011 72 A/N Filler
54 1012-1020 9 A/N Filler Reserved for Local Use