FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION DEVELOPMENT AND SUPPORT (OADS)

Effective: December 9, 2012
Revised:

2012-2013 Student School Year Information

1. Record Type: I03 - Items 1-14d are valid for interdistrict record transfer and Bright Futures record transfer.
    S03 - Items 1-7 and 11 are valid for secondary transcripts and Bright Futures record transfer.
    T03 - Items 1-7 and 11 are valid for Technical Center record transfer.
Items 15-22 are not used for records transfer, but for running SRTS12IS print program in-house.
2. Send one record per school year for non-migrant students. For migrant students, send one record for each school attended during the school year.
3. If a student transfers to another Florida public school district prior to the end of a school year the Grade Promotion Status field would contain 'N'. The Annual Days Absent and Present would contain the information as of the time the student left the district.
4. The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use (last 9 bytes of each record type). Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.
5. Required fields are indicated by an asterisk (*) next to the field name.
6. Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.
7. The description of Migrant Enrollment Date has changed to include an indication that the field will be required for academic years 20122013 or later. See Item 14a below.
8. The description of Migrant District Attended has changed to include an indication that the field will be required for academic years 20122013 or later. See Item 14c below.
9. The description of Migrant School Attended has changed to include an indication that the field will be required for academic years 20122013 or later. See Item 14d below.

Field Characteristics:

A = Alphabetic only
A/N = Alphameric
N = Numeric only
Z = Zoned numeric
P = Packed decimal
R = Right justified with leading zeros
L = Left justified

Format Characteristics:

Name: 2012-2013 Student School Year Information
Number: T3

Effective: December 9, 2012

Record Size: 1020

1 1-3 3 A/N Record Type*

The header for the record for this transaction

Code Definition
I03 Interdistrict and Bright Futures Record Transfer
S03 Secondary to Postsecondary Transcript and Bright Futures Record Transfer
T03 Technical Center Transcript Transfer

2 4-13 10 A/N/R Student Number Identifier, Florida*

If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:

First 9 digits: the student's Social Security Number; and
The 10th digit: the letter "X" .

If a SPEEDE/ExPRESS institution does not provide a valid social security number or high school student number identifier, the the value will be "999999999G".

If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:

First 2 digits
NN For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.
Last 8 digits
NNNNNNNN The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

3 14-15 2 A/N Filler
4 16-17 2 N/R District Number, Current Enrollment*

The two digit number for the current school district or other agency in which the student is officially enrolled for graduation (see District Name Table, Appendix A ), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution

Code Definition
01-69, 71-76 State assigned number for school district or other agency
99 Other than Florida Public School

5 18-21 4 A/N/R School Number, Current Enrollment*

The state assigned four digit school number in which the student is officially enrolled for graduation

0001 -9899 District school sites assigned a unique number in the state Master School ID File.
0000 Used for in-state postsecondary and SPEEDE/ExPRESS sending institutions
9997 Migrant Non-Attenders - Used for students identified as Migrant, ages 3 through 21, who are not enrolled in school, and have not graduated from high school.
9998 Used to report Home Schooled students. Students identified and being reported by the district as home schooled students.
3518 McKay Scholarship Participants.
7001 Virtual Instruction Program operated through a contract with a provider that is approved by the DOE, the Florida Virtual School or a state college.
7004 Florida Virtual School Franchise Participants.
7006 School District Virtual Course Offerings.
7023 Virtual Instruction Program offered by the School District.

9994

Private school students served with Fund Source D funds.

9995

Private school students participating in Title I programs.

6 22-27 6 A/N Filler
7 28-35 8 N School Year With Century*

The school year for which student courses, grades and credits are recorded in the student's permanent record. School year is:
CCYYCCYY Example: 19831984

8 36-38 3 N/R Days Absent, Annual

A numeric value representing the total days the student is absent from a school or district during the 180 day school year. This is a calculated value using daily attendance.

9 39-41 3 N/R Days Present, Annual

A numeric value representing the total days the student is present in a school or district during the 180 day school year. This is a calculated value using daily attendance.

10 42-42 1 A Grade Promotion Status

Grade promotion status is defined as the change in grade assignment at the end of a regular school year or summer session. For example, if a PK-12 student meets all criteria for advancement to the next highest grade in his or her current school at the end of the regular 180 day school year or the 45 day summer session, that student is considered to have been promoted. Conversely, any PK-12 student who has not met all criteria for advancement to the next highest grade should be considered as retained. Codes and definitions follow:

Code Definition
A Promoted to a higher grade without meeting levels of performance for pupil progression based on limited circumstances for exceptions or good cause.
D Student with disabilities opted to remain in school. See note below.
P Academically promoted to a higher grade, graduated or completed
R Retained in same grade at the end of the school year
N Not enrolled in a KG-12 program in the district at the end of the school year
Z Promotion status not applicable - use this code for PK unless the PK student is promoted to Kindergarten; for students in continuous progress schools who have not been promoted; for students in grade 23; for reporting adults in grades 30 and 31; or for students in grades 13, 14, 15, 16, 20, 21 & 23 through June 30, 1988.
Note regarding code D: The Individuals with Disabilities Education Act (IDEA) requires that districts must provide a free and appropriate education (FAPE) to all students who have not reached age 22 and who have not earned a regular high school diploma (34 CFR 300.121). This requirement applies even if the student has received a special diploma, a certificate of completion, or a special certificate of completion. Additionally, districts may choose to continue to offer FAPE through the school year in which students turn 22.

11 43-842 800 A/N Comment

A field used to send comments on a FASTER format.

These fields will contain the district grading scale, course flags if necessary and any other pertinent information regarding the student which pertains to the courses or school year for the information being transmitted.

    80 A/N Comment Line 1
    80 A/N Comment Line 2
    80 A/N Comment Line 3
    80 A/N Comment Line 4
    80 A/N Comment Line 5
    80 A/N Comment Line 6
    80 A/N Comment Line 7
    80 A/N Comment Line 8
    80 A/N Comment Line 9
    80 A/N Comment Line 10
12 843-845 3 N/R Days Absent, Summer Terms

The total days absent during the summer terms by the student

13 846-848 3 N/R Days Present, Summer Terms

The total days present during the summer terms by the student

14a 849-856 8 A/N Migrant Enrollment Date

The date on which the migrant student enrolled in this (Migrant School Attended) school.

NOTE: Beginning with the 20122013 academic year for transcripts addressed to the MSIX system: The Migrant Enrollment Date is required on School Year records with the 'School Year With Century' field equal to or later than 20122013. This date should be supplied for all migrant students when that information is known for academic years prior to 20122013. It is not required for non-Migrant Students. It is not required for academic years prior to 20122013. When present, this date must fall within the academic school year reported.

YYYYMMDD Example: 20111019 = October 19, 2011
14b 857-864 8 A/N Migrant Withdrawal Date

The date on which the migrant student withdrew from this (Migrant School Attended) school.

YYYYMMDD Example: 20111019 = October 19, 2011

NOTE: This date should be supplied for all migrant students when that information is known. It is not required because the student may still be enrolled at this school at the time of record submission to MSIX. It is not required for non-Migrant Students.

14c 865-866 2 A/N Migrant District Attended

The two-digit number for the district in which the migrant student attended during this enrollment period.

NOTE: Beginning the 20122013 academic year for transcripts addressed to the MSIX system: The Migrant District Attended field will be required on School Year records with the 'School Year With Century' field equal to or later than 20122013. This field should be supplied for all migrant students when that information is known for academic years prior to 20122013. It is not required for non-Migrant Students. This field is not required if academic year is prior to 20122013.

  • District Number can be 01-76, FL, or blank.
  • Migrant District Attended should reflect the district number in which the student attended school.
Code Definition
01-76 State assigned number for school district or other agency. See District Name Table.
FL Two character district code for Florida associated with a valid Florida private school number from the MSID Private School File. -OR-
  • In-State Home Education
    (Migrant School Attended = N998).
  • In-State Public College
    (Migrant School Attended = C901-C928).
  • In-State Public University
    (Migrant School Attended = U970-U980).
  • In-State Private Postsecondary Institution
    (Migrant School Attended = Pnnn).
99 Not Valid for MSIX.
00 Not Valid for MSIX.
AL-DC Not Valid for MSIX.
GA-WY Not Valid for MSIX.
AA-ZP Not Valid for MSIX.
14d 867-870 4 A/N Migrant School Attended

The state assigned four-digit school number of the school that the migrant student attended during this enrollment period. For instructions regarding school number values, please see Appendix B.

  • NOTE: Beginning the 20122013 academic year for transcripts addressed to the MSIX system: The Migrant School Attended field will be required on School Year records with the 'School Year With Century' field equal to or later than 20122013. This field should be supplied for all migrant students when that information is known for academic years prior to 20122013. It is not required for non-Migrant Students. This field is not required if academic year is prior to 20122013.
  • Migrant School Attended should reflect the school the student attended.
  • Migrant School Attended should be 9997 for individuals reported as non-attenders during academic year being reported.
Code Definition
nnnn In state Public PK-12 school number from the Master School ID file. Excludes school number 3838.
Migrant District Attended = 01-76 only.
-OR-
In state Private PK-12 school number from the MSID Private School file.
Migrant District Attended = FL only.
0500 Florida Online Middle School
Migrant District Attended = 71 only.
0600 Florida Online High School
Migrant District Attended = 71 only.
C901-C928 In-state Public College. PUBLIC POSTSEC.
Migrant District Attended = FL or 01-76 only.
U970-U980 In-state Public University. PUBLIC POSTSEC.
Migrant District Attended = FL or 01-76 only.
Pnnn In-state Private Postsecondary Institution. PRIVATE POSTSEC.
Migrant District Attended = FL or 01-76 only.
N998 Home Schooled Student
Migrant District Attended = FL or 01-76 only.
N997 Not Valid for MSIX.
N999 Not Valid for MSIX.
9900 Not Valid for MSIX.
14e 871-899 29 A/N Filler
        Special Fields Used By SRTS12IS Print Program (Items 15-22)

When institutions run the SRTS12IS print program at their local site using Interdistrict or Secondary to Postsecondary record formats for input, the District and State End of Term GPA, Quality Points, Cumulative GPA and Cumulative Quality Points will be printed if, and only if, the data are placed on the I03/S03 records as defined below. Non-numeric data are printed unformatted in the End of Term Section. The last valid District and State Cumulative Quality Points values will also be shown in the "Cumulative Summary" block. These fields should be left blank when transmitting the student's records to another institution via the FASTER system.

15 900-904 5 N Grade Point Average District, Term

The calculated numeric grade point average for all courses completed during the current term in grades 9 - 12 for credit toward graduation.

NNNNN Example: 32560 (for a GPA of 3.2560)

16 905-909 5 N Quality Points District, Term

The number of quality points earned by the student for all grade 9 - 12 courses completed during the term for which an academic grade has been awarded.

NNNNN Example: 03250 (for 032.50 Quality Points)

17 910-914 5 N Grade Point Average District, Cumulative

The calculated numeric grade point average for all courses completed in grades 9 - 12 for credit toward graduation.

NNNNN Example: 32560 (for a GPA of 3.2560)

18 915-919 5 N Quality Points District, Cumulative

The number of quality points earned by the student for all grade 9 - 12 courses completed to date for which an academic grade has been awarded.

NNNNN Example: 14000 (for 140.00 Quality Points)

19 920-924 5 N Grade Point Average State, Term

The numeric value of the student's term grade point average calculated on an unweighted 4.0 scale.

NNNNN Example: 32560 (for a GPA of 3.2560)

20 925-929 5 N Quality Points State, Term

The number of quality points earned by the student for all grade 9 - 12 courses completed during the term for which an academic grade has been awarded.

NNNNN Example: 02625 (for 026.25 Quality Points)

21 930-934 5 N Grade Point Average State, Cumulative

The numeric value of the student's cumulative grade point average calculated on an unweighted 4.0 scale.

NNNNN Example: 32560 (for a GPA of 3.2560)

22 935-939 5 N Quality Points State, Cumulative

The number of quality points earned by the student for all grade 9 - 12 courses completed to date for which an academic grade has been awarded.

NNNNN Example: 10250 (for 102.50 Quality Points)

23 940-1011 72 A/N Filler
24 1012-1020 9 A/N Filler Reserved for Local Use