FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION DEVELOPMENT AND SUPPORT (OADS)

Effective: December 9, 2012
Revised:

2012-2013 Header Record Format

1.

The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Unique Institutional Identifier or in Filler Reserved for Local Use. Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.

2.

Districts requesting a transcript from a postsecondary institution should use record type P00.

3.

Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.

4.

A new field has been added. Term Designator has been added to both Section A and Section B of this format. This field should be utilized only for Message Type “R20” Postsecondary Cost of Attendance requests. See items 6c and 22c below.


 

Field Characteristics:

A =

Alphabetic only

A/N =

Alphameric

N =

Numeric only

Z =

Zoned numeric

P =

Packed decimal

R =

Right justified with leading zeros

L =

Left justified

Format Characteristics:

Name:

2012-2013 Header Record Format

Number:

(I/S/P/T)00

Effective: December 9, 2012

Record Size: 1020

1

1-3

3

A/N

Record Type*

The header for the record for this type of request or response transaction

Code

Definition

I00

Interdistrict and Bright Futures Record Transfer

S00

Secondary to Postsecondary and Bright Futures Transcript Transfer

P00

Postsecondary Transcript Transfer

T00

Technical Center Transcript Transfer

 

 

 

 

SECTION A (Items 2-16c)

2

4-13

10

A/N/L

Primary Student Identifier

This is the main identification number for this student/applicant. Depending on the type of transmission, this will be the student's Social Security Number or the student's Student Number Identifier, Florida (which, in many cases, will contain the student's Social Security Number). NOTE: This field is not required on a Request record. However, this field must be filled in by a responding institution unless no match was found.

 

 

 

 

Postsecondary Request/Response Formats

For these formats, the Primary Student Identifier is coded as follows:

 

4-12

9

N

Social Security Number

The student's Social Security Number

 

13-13

1

A/N

Filler

Spaces or the letter "G" indicating a generated identifier.

 

 

 

 

Interdistrict and Secondary to Postsecondary Request/Response Formats

For these formats, the Primary Student Identifier is coded as follows:

 

4-13

10

A/N

Student Number Identifier, Florida

If the student has a social security number and provided this number to the school district, the Student Number Identifier, Florida, will have the following format:

First 9 digits: the student's Social Security Number; and

The 10th digit: the letter "X".

If a SPEEDE/ExPRESS institution does not provide a valid social security number or high school student number identifier, the value will be "999999999G".

If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:

First 2 digits

NN

For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.

Last 8 digits

NNNNNNNN

The last digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

3

14-24

11

A/N/R

Addressed Institution*

The institution to which this request or response is addressed

 

 

 

 

Elementary/Secondary Addressee

 

14-20

7

N/R

Number of District.  District Number is right justified, zero filled (e.g. 0000095 for Bright Futures)


01-69, 71-76

State assigned district number or other agency providing instruction (See Appendix A)

89

Teacher Certification Office

90

Florida Institute for Education

95

Bright Futures Practice or Production, Early or Summer Evaluation

99

ExPRESS or MSIX (Federal Migrant Program).

 

21-24

4

N/R

Number of School

District

School

 

01-69, 71-76 

nnnn

Four-byte school number based on current Master School ID File (See Appendix B). On a response, send '0000' in this field only if the original request record had '0000' in the Sending Institution School.

71

0500

Florida Online Middle School

 

0600

Florida Online High School

89

0000

Teacher Certification Office

90

0000

Florida Institute for Education

95*

YYSP

Bright Futures Practice or Production, Early or Summer Evaluation

YY-

two-byte graduation year
eg. 09 = the student graduated during the 2008-2009 academic year

S-

7 = 7th semester early evaluation
8 = 8th semester evaluation
0 = 0th semester evaluation; used only when submitting Talented 20 transcript for early admit students

P-

0 = Practice
1 = Production

99

0000

ExPRESS

99

0006

MSIX (Federal Migrant Program)

01-67

9001

District Office

01-76

9100

Human Resources Office

 

*

A transcript addressed to Talented Twenty must have an addressed institution of 95 with a school number that conforms to the school number values required for Bright Futures.

Note: Although they may be flagged as inactive on the Master School ID File, Human Resources will be able to receive requests and send responses.

 

 

 

 

Postsecondary Addressee

 

14-20

7

N/R

OPEID Number of Institution (See Appendix C)

     Institution ID is right justified, zero filled

     (e.g. 0001489 for Florida State University)

 

21-24

4

N/R

Number of Campus (See Appendix C)

Institution

Campus

 

10002

0000

SPEEDE

10003

0000

NCAA Clearing House

4

25-35

11

A/N/R

Sending Institution*

The institution from which this request or response is sent

 

 

 

 

Elementary/Secondary Sender

 

25-31

7

N/R

Number of District

01-69, 71-76

State assigned district number or other agency providing instruction (See Appendix A)

95

Bright Futures Practice or Production, Early or Summer Evaluation

99

ExPRESS or MSIX (Federal Migrant Program)

 

32-35

4

N/R

Number of School

District

School

 

01-69, 71-76

nnnn

Four-byte school number based on current Master School ID File (See Appendix B). Send '0000' in this field only if the record is actually originating from the district office.

On a record being sent to MSIX, districts can choose to use "9997" in this field to indicate this record is for a Migrant Non-Attender.

71

0500

Florida Online Middle School

 

0600

Florida Online High School

95

YYSP

Bright Futures Practice or Production, Early or Summer Evaluation

YY-

two-byte graduation year
eg. 01 = the student graduated during the 2000-2001 academic year

S-

7 = 7th semester early evaluation
8 = 8th semester evaluation

P-

0 = Practice
1 = Production

99

0000

ExPRESS

99

0006

MSIX (Federal Migrant Program)

 

 

 

 

Postsecondary Sender

 

25-31

7

N/R

OPEID Number of Institution (See Appendix C)

 

32-35

4

N/R

Number of Campus (See Appendix C)

Institution

Campus

 

10002

0000

SPEEDE

5

36-38

3

A/N

Message Type*

The type of request/response being made, coded as follows:

First Digit

Meaning

R

Requesting

B

Requesting resend to Bright Futures

S

Sending in response to an electronic request from another institution

Q

Sending based on student request

X

Attempt to send student record was rejected

M

MSIX Migrant response from United States Department of Education

 

Second-Third Digits

 

NN

Message code (For valid codes, see (see Appendix D)

6a

39-39

1

A/N

Test/Production Indicator

Indicates whether the data in this transmission is test or production.

Code

Definition

T

Test

P

Production

blank

Production

6b

40-48  42

9   3

A/N

Filler

6c

43-48

6

A/N

Term Designator

This is a six digit code that designates the term being requested in the Postsecondary Cost of Attendance (R20) request.

Format: CCYYMM

If this field is blank, the request can be considered as a request for the “current” term. If the term being requested is a “prior” or “future” term, then this field should be populated as described below.

The first four digits indicate the year in which the term began. The last two digits designate the month in which the term began.

NOTE: This field should be utilized only for Message Type “R20” Postsecondary Cost of Attendance requests.

7

49-60

12

A/N

Institutional Student Number

Student's identification number at the sending institution or the applicant’s most recent school.

NOTE: This field will contain the student's MSIX Identification Number on transmissions received from the Migrant Student Information Exchange system.

8

61-136

76

A/N/L

Legal Name

The student's/applicant’s legal name

 

61-77

17

A/N/L

Last Name*

 

78-80

3

A/N/L

Appendage

 

81-92

12

A/N/L

First Name

 

93-102

10

A/N/L

Middle Name or Initial (Middle/Maiden Name or Initial for Interdistrict)

 

103-119

17

A/N/L

Former Last Name 1

 

120-136

17

A/N/L

Former Last Name 2

9

137-146

10

A/N/L

Alias/Nickname

The student's/applicant’s alias or nickname

10

147-147

1

A/N

Ethnicity
A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. The term "Spanish origin" can be used in addition to "Hispanic" or "Latino".


Code

Definition

Y

Yes, the student is of Hispanic/Latino origin.

N

No, the student is not of Hispanic/Latino origin.

Not supplied (blank).

10a

148-148

1

A/N

Race: American Indian or Alaska Native
A person having origins in any of the original peoples of North, South, or Central America and who maintains tribal affiliation or community attachment.


Code

Definition

Y

Yes, the student is an American Indian or Alaska Native.

N

No, the student is not an American Indian or Alaska Native.

Not supplied (blank).


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

10b

149-149

1

A/N

Race: Asian
A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.


Code

Definition

Y

Yes, the student is Asian.

N

No, the student is not Asian.

Not supplied (blank).


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

10c

150-150

1

A/N

Race: Black or African American
A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black" or "African American".


Code

Definition

Y

Yes, the student is Black or African American.

N

No, the student is not Black or African American.

Not supplied (blank).


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

10d

151-151

1

A/N

Race: Native Hawaiian or Other Pacific Islander
A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.


Code

Definition

Y

Yes, the student is a Native Hawaiian or Other Pacific Islander.

N

No, the student is not a Native Hawaiian or Other Pacific Islander.

Not supplied (blank).


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

10e

152-152

1

A/N

Race: White
A person having origins in any of the original peoples of Europe, the Middle East or North Africa.


Code

Definition

Y

Yes, the student is White.

N

No, the student is not White.

Not supplied (blank).


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

11

153-153

1

A

Sex

Denotes the student's/applicant’s sex

Code

Definition

F

Female

M

Male

12

154-154

1

A

Racial/Ethnic Category

This lists the student's/applicant’s race or ethnic group.

Code

Definition

W

White, Non-Hispanic

B

Black, Non-Hispanic

H

Hispanic

A

Asian/Pacific Islander

M

Multiracial

I

American Indian

O

International Student**

E

Other Race or Ethnicity**

Z

Mutually Defined**

**This definition is valid for post-secondary institutions only.

13

155-167

13

A/N

Filler

13a

168-170

3

A/N

Type of Unique Institutional Identifier

If the sending institution is a SPEEDE/ExPRESS institution, this code identifies the type of student identification number being sent in the Unique Institutional Identifier, item 14.

Code

Definition

28

Employee Identification Number

30

United States Government Visa Number

 

48

Agency's Student Number. This is the number assigned by an agency other than the institution sending the record.

 

49

Family Unit Number

 

4A

Personal Identification Number (PIN)

 

50

State Student Identification Number

 

56

Corrected Social Security Number

 

57

Prior Incorrect Social Security Number

 

C0

Canadian Social Insurance Number

 

F8

Original Reference Number

 

LR

Local Student Identification Number

 

MV

Migrant Number

 

14

171-200

30

A

Unique Institutional Identifier

This element is reserved for the use of the sending institution.

15

201-206

6

A/N

High School Graduation Date

On a request transaction, this field is used to further identify a student's records. The official high school graduation date is carried on the I/S01 record of the response transaction.

Format: MMYYYY

16

207-214

8

A/N

Date of Birth

The student's/applicant’s birth date is a required field, unless the record is a postsecondary response (record type P00 with message type beginning with either ‘S’ or ‘Q’).

Format: YYYYMMDD

16a

215-223

9

A/N

SPEEDE/ExPRESS Transaction Control ID

This field uniquely identifies this record and serves the same purpose for SPEEDE/ExPRESS (the national electronic transcript transfer system) that our Unique Institutional Identifier (item 14) serves for FASTER. The system handles this field automatically, so institutions should not put anything in it when preparing records for transmission unless the institution is responding to a request, in which case the data that was originally sent in this field must be returned in the response.

16b

224-238

15

A/N/L

SPEEDE/ExPRESS Institution ID

This field is the institution ID as defined by SPEEDE/ExPRESS, and is used only when communicating with non-FASTER institutions. When sending records to a non-FASTER institution, fill this field with the corresponding SPEEDE/ExPRESS Institution ID from the Participation Status file (See Appendix K); otherwise this field is spaces. Then put 00000990000 into the Addressed Institution field (item 3 of this record type), if the addressee is a PK-12 institution, or put 00100020000 in the Addressed Institution field if the addressee is a postsecondary institution. Similarly, incoming transmissions from non-FASTER institutions are identified by the presence of 00000990000 or 00100020000 in the Sending Institution field. The SPEEDE/ExPRESS Institution ID uniquely identifies the non-FASTER sender.

16c

239-256

18

A/N

Post Date, Time, Sequence Number

This element uniquely identifies the transmission. It is to be left blank when the record is submitted and the data will be supplied by the system.

 

239-246

8

A/N

Date Posted to System (YYYYMMDD)

 

247-252

6

A/N

Time Posted to System (HHMMSS)

 

253-256

4

A/N

Sequence Number

16d

257-281

25

A/N

Filler reserved for use of FACTS (Florida Academic and Career Tracking System)

17

282-370

89

A

Filler

SECTION B (Items 18-32c) NOTE: The subsequent fields are used only by responding institutions. The responding institution will move the data from Items 2-16c on the original request header record to Items 18-32c on the response header record. Items 2-16c on the response header record should contain the student identifying information as it appears on the responding institution's files.

18

371-380

10

A/N/L

Primary Student Identifier

19

381-391

11

A/N/R

Addressed Institution

20

392-402

11

A/N/R

Sending Institution

21

403-405

3

A/N

Message Type

22a

406-406

1

A/N

Test/Production Indicator

22b

407- 415 409

9 3

A/N/R

Filler

22c

410-415

6

A/N

Term Designator

23

416-427

12

A/N

Institutional Student Number

24

428-503

76

A/N/L

Legal Name

25

504-513

10

A/N/L

Alias/Nickname

26

514-519

6

A/N

Filler

27

520-520

1

A

Sex

28

521-521

1

A

Racial/Ethnic Category

29

522-534

13

A

Filler

29a

535-537

3

A/N

Type of Unique Institutional Identifier

30

538-567

30

A

Unique Institutional Identifier

31

568-573

6

N

High School Graduation Date

32

574-581

8

A/N

Date of Birth

32a

582-590

9

A/N

SPEEDE/ExPRESS Transaction Control ID

32b

591-605

15

N/R

SPEEDE/ExPRESS Institution ID

32c

606-623

18

A/N

Post Date, Time, Sequence Number

33

624-740

117

A

Filler

34

741-748

8

A/N

Access Date

The date the record was accessed by the receiving institution. Format: CCYYMMDD Note: The value of this field and of Access Time will change each time a receiving institution downloads the record.

35

749-754

6

A/N

Access Time

The time the record was accessed by the receiving institution.

36

755-1003

249

 

Filler

37

1004-1007

4

A/N

Fatal Error Count

This element should be left blank by the sending institution. It is returned to the sending institution by the edit program (SRTS01 for requests, SRTS03 for responses) and represents the total number of fatal errors detected for this student's records. If Fatal Error Count is greater than zero then the student's record was not sent to the Addressed Institution identified in Item 3 and the transaction must be resubmitted.

38

1008-1011

4

A/N

Filler

39

1012-1020

9

A

Filler Reserved for Local Use