FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION SUPPORT (OAS)

Effective: December 4, 2011
Revised:

2011-2012 Student Test Information

1.

All items 1-308 are valid for interdistrict, Bright Futures, secondary and technical center transcript record transfer.

2.

Transfer up to nine (9) records per student.

3.

Send national and State of Florida test information for the current and two previous years. NOTE: Limited English Proficiency (LEP) students: Test scores used as the basis of entry into the LEP program must be maintained in the automated system and electronically sent as part of a student's record if the student moves between Florida public school districts. The test information used as the basis of entry into program must be maintained and sent even if the test records are more than three years old.

4.

Up to six test scores may be sent on one record. Send additional records if necessary. If less than six tests are sent leave all fields after last valid test blank.

5.

If a subject area for a test has more than two score types/scores repeat the subject area information with the additional score.

6.

If a test has more than nine subject areas, repeat the test information with the additional subject areas.

7.

Always send a total score if one is available; sub-tests may also be sent.

8.

The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use (last 9 bytes of each record type). Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.

9.

A score may contain an implied decimal point. The presence or absence of such a decimal point in this field depends entirely on the value of Test Name. For example, if Test Name XYZ provides its scores in terms of "tenths," then a value of 0274 in this field indicates a score of 27.4.

10.

Required fields are indicated by an asterisk (*) next to the field name.

11.

Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.

12. The verbiage in School Number, Current Enrollment has changed to clarify the meaning of school numbers associated with virtual courses. See Item #5 .

13.

District Number, Current Enrollment no longer includes a code of 70. See Item #4.


Field Characteristics:

A =

Alphabetic only

A/N =

Alphameric

N =

Numeric only

Z =

Zoned numeric

P =

Packed decimal

R =

Right justified with leading zeros

L =

Left justified

Format Characteristics:

Name:

2011-2012 Student Test Information

Number:

T8

Effective: December 4, 2011

Record Size: 1020

1

1-3

3

A/N

Record Type*

The header for the record for this transaction

Code

Definition

I08

Interdistrict and Bright Futures Record Transfer

S08

Secondary to Postsecondary Transcript and Bright Futures Record Transfer

T08

Technical Center Record Transfer

2

4-13

10

A/N/R

Student Number Identifier, Florida*

If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:

First 9 digits:

the student's Social Security Number; and

The 10th digit:

the letter "X".

If a SPEEDE/ExPRESS institution does not provide a valid social security number or high school student number identifier, the value will be "999999999G".

If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:

First 2 digits

 

NN

For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.

Last 8 digits

 

NNNNNNNN

The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

3

14-15

2

A/N

Filler

4

16-17

2

N/R

District Number, Current Enrollment*

The two digit number for the current school district or other agency in which the student is officially enrolled for graduation (see District Name Table, Appendix A ), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution

Code

Definition

01-76 69, 71-76

State assigned number for school district or other agency

99

Other than Florida Public School

5

18-21

4

A/N/R

School Number, Current Enrollment*

The state assigned four digit school number in which the student is officially enrolled for graduation

0001 -9899

District school sites assigned a unique number in the state Master School ID File.

0000

Used for in-state postsecondary and SPEEDE/ExPRESS sending institutions

9997

Migrant Non-Attenders - Used for students identified as Migrant, ages 3 through 21, who are not enrolled in school, and have not graduated from high school.

9998

Used to report Home Schooled students. Students identified and being reported by the district as home schooled students.

3518

McKay Scholarship Participants.

7001

Virtual Instruction Program operated through a contract with a provider that is approved by the DOE, the Florida Virtual School or a state college.

7004

Florida Virtual School Franchise Participants.

7006

School District Virtual Course Offerings.

7023

Virtual Instruction Program offered by the School District.

9994

Private school students served with Fund Source D funds.

9995

Private school students participating in Title I programs.

6

22-31

10

A/N

Filler

 

 

 

 

TEST1

7

32-33

2

A/N

Grade Level

The student's current grade level placement or the grade level for which data are being reported:

Code

Grade or Level

PK

Pre-Kindergarten

KG

Kindergarten

01-12

First through Twelfth Grade

23

Student eligible for Certificate of Completion at the end of grade 12 who elects to remain in a remedial program for one additional school year.

30

Adult, Non-High School Graduate

31

Adult, High School Graduate

If a student is in an ungraded setting, assign the student to the grade in which he or she would normally be enrolled.

The grade level on the Statewide Assessment Program format represents the grade level the student was in at the time the test was administered.

Obsolete Grade Level Codes are listed below:

13

Postsecondary Vocational Technical, first year (applicable for years prior to 1988-89)

14

Postsecondary Vocational Technical, second year (applicable for years prior to 1988-89)

15

Adult Vocational Technical, Supplemental (applicable for years prior to 1988-89)

16

Preapprenticeship-Vocational Technical (applicable for years prior to 1988-89)

17

Apprenticeship-Vocational Technical (applicable for years prior to 1988-89)

20

Adult General, Elementary (K-8) (applicable for years prior to 1988-89)

21

Adult General, Secondary (9-12) (applicable for years prior to 1988-89)

22

Adult, Community Instructional Services (applicable for years prior to 1987-88)

24

Adult Lifelong Learning (applicable for 1987-88 only)

8

34-41

8

N

Test Date

The month, day and year in which the student was tested for each test administration during the school year

MMDDCCYY

Example: 09181984

 

Test taken on September 18, 1984.

9

42-44

3

A/N

Test Name

A code representing the name of a test given to an individual student (see Attachment 1, for Test Name Table)

10

45-45

1

A/N

Test Form

A code indicating the specific form of the test which was administered

11

46-47

2

A/N

Test Level

A code provided by the test vendor indicating the difficulty level of the test corresponding to the grade-level of the student

12

48-49

2

A/N

Test Subject Content (1)

A code for each subject area of the test (See Appendix L, Test Subject Content Codes, of the Education Information & Accountability Services Student Information Systems manual. )

13

50-51

2

A/N

Test Score Type

A code used to indicate the kind of score being submitted. (See the Education Information & Accountability Services Student Information Data Base for a list of valid Test Score Types.

NOTE: Code "SS" must be used when sending test scores to Bright Futures.

14

52-55

4

A/N/R

Test Score

This is the score achieved on a specific test. The presence or absence of an implied decimal point in this field is dependent on the value of Test Name. For example, if Test Name XYZ provides its scores in terms of "tenths," then a value of 0274 in this field indicates a score of 27.4.

15

56-57

2

A/N

Test Score Type

A second score type for this subject content

16

58-61

4

A/N/R

Test Score

A second test score for this subject content

 

 

 

 

Note:

Field definitions for items 17-56 are the same as items 12-16. These fields are used to report test information for different subject contents.

17

62-63

2

A/N

Test Subject Content

18

64-65

2

A/N

Test Score Type

19

66-69

4

A/N/R

Test Score

20

70-71

2

A/N

Test Score Type

21

72-75

4

A/N/R

Test Score

22

76-77

2

A/N

Test Subject Content

23

78-79

2

A/N

Test Score Type

24

80-83

4

A/N/R

Test Score

25

84-85

2

A/N

Test Score Type

26

86-89

4

A/N/R

Test Score

27

90-91

2

A/N

Test Subject Content

28

92-93

2

A/N

Test Score Type

29

94-97

4

A/N/R

Test Score

30

98-99

2

A/N

Test Score Type

31

100-103

4

A/N/R

Test Score

32

104-105

2

A/N

Test Subject Content

33

106-107

2

A/N

Test Score Type

34

108-111

4

A/N/R

Test Score

35

112-113

2

A/N

Test Score Type

36

114-117

4

A/N/R

Test Score

37

118-119

2

A/N

Test Subject Content

38

120-121

2

A/N

Test Score Type

39

122-125

4

A/N/R

Test Score

40

126-127

2

A/N

Test Score Type

41

128-131

4

A/N/R

Test Score

42

132-133

2

A/N

Test Subject Content

43

134-135

2

A/N

Test Score Type

44

136-139

4

A/N/R

Test Score

45

140-141

2

A/N

Test Score Type

46

142-145

4

A/N/R

Test Score

47

146-147

2

A/N

Test Subject Content

48

148-149

2

A/N

Test Score Type

49

150-153

4

A/N/R

Test Score

50

154-153

2

A/N

Test Score Type

51

156-159

4

A/N/R

Test Score

52

160-161

2

A/N

Test Subject Content

53

162-163

2

A/N

Test Score Type

54

164-167

4

A/N/R

Test Score

55

168-169

2

A/N

Test Score Type

56

170-173

4

A/N/R

Test Score

 

 

 

 

Test 2

57-106

174-315

142

A/N

NOTE: Field definitions for items 57-106 are the same as those in Test 1, items 7-56.

 

 

 

 

Test 3

107-156

316-457

142

A/N

NOTE: Field definitions for items 107-156 are the same as those in Test 1, items 7-56.

 

 

 

 

Test 4

157-206

458-599

142

A/N

NOTE: Field definitions for items 157-206 are the same as those in Test 1, items 7-56.

 

 

 

 

Test 5

207-256

600-741

142

A/N

NOTE: Field definitions for items 207-256 are the same as those in Test 1, items 7-56.

 

 

 

 

Test 6

257-306

742-883

142

A/N

NOTE: Field definitions for items 257-306 are the same as those in Test 1, items 7-56.

307

884-1011

128

A/N

Filler

308

1012-1020

9

A/N

Filler Reserved for Local Use

Attachment 1 - Test Name Table
Appendix L, Test Subject Content Codes