FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION SUPPORT (OAS)

Effective: December 4, 2011
Revised:

2011-2012 Exceptional Student Information

1. Record Type: I06 - All items 1-105 are valid for interdistrict and Bright Futures record transfer.
2. Transfer one record per student.
3. Send up to 10 exceptional student programs in which the student is participating or has been dismissed from during the CURRENT year.
4. The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use (last 9 bytes of each record type). Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.
5. Required fields are indicated by an asterisk (*) next to the field name.
6. Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.
7. District Number, Current Enrollment no longer includes a code of 70. See Item #4 below.
8. The verbiage in School Number, Current Enrollment has changed to clarify the meaning of school numbers associated with virtual courses. See Item #5 below.
9. The Exceptionality Primary, and Exceptionality Other codes of A, B, N, and Q are no longer valid. The description of some other codes have been clarified. See Items #8 and #22 respectively.

Field Characteristics:

A = Alphabetic only
A/N = Alphameric
N = Numeric only
Z = Zoned numeric
P = Packed decimal
R = Right justified with leading zeros
L = Left justified

Format Characteristics:

Name: 2011-2012 Exceptional Student Information
Number: T6

Effective: December 4, 2011

Record Size: 1020

1 1-3 3 A/N Record Type*

The header for the record for this transaction

Code Definition
I06 Interdistrict and Bright Futures Record Transfer

2 4-13 10 A/N/R Student Number Identifier, Florida*

If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:

First 9 digits: the student's Social Security Number; and
The 10th digit: the letter "X".

If a SPEEDE/ExPRESS institution does not provide a valid social security number or high school student number identifier, the the value will be "999999999G".

If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:

First 2 digits
NN For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.
Last 8 digits
NNNNNNNN The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

3 14-15 2 A/N Filler
4 16-17 2 N/R District Number, Current Enrollment*

The two digit number for the current school district or other agency in which the student is officially enrolled for graduation (see District Name Table, Appendix A), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution.

Code Definition
01-76 69, 71-76 State assigned number for school district or other agency
99 Other than Florida Public School

5 18-21 4 A/N/R School Number, Current Enrollment*

The state assigned four digit school number in which the student is officially enrolled for graduation

0001 -9899 District school sites assigned a unique number in the state Master School ID File.
0000 Used for in-state postsecondary and SPEEDE/ExPRESS sending institutions
3518 McKay Scholarship Participants
7001 Virtual Instruction Program operated through a contract with a provider that is approved by the DOE, the Florida Virtual School or a state college.
7004 Florida Virtual School Franchise Participants.
7006 School District Virtual Course Offerings
7023 Virtual Instruction Program offered by the School District
9997 Migrant Non-Attenders - Used for students identified as Migrant, ages 3 through 21, who are not enrolled in school, and have not graduated from high school.
9998 Used to report Home Schooled students. Students identified and being reported by the district as home schooled students.

9994

Private school students served with Fund Source D funds.

9995

Private school students participating in Title I programs.

6 22-40 19 A/N Filler
7 41-48 8 A/N Exceptional Student Plan Date

The date of the most recent Individual Educational Plan, Family Support Plan, or Educational Plan development or review meeting

MMDDCCYY Example: 05101985

8 49-49 1 A Exceptionality, Primary

This is a code to identify the primary exceptionality for any child, youth or adult postsecondary student enrolled in or eligible for enrollment in the public schools of a district who requires special instruction or related services to take full advantage of or respond to educational programs and opportunities because of a physical, mental, emotional, social or learning exceptionality. Primary indicates that exceptionality for which the student spends the most time in exceptional instruction or, if the student is not reported in programs 201-215 or in program 416, it would be the exceptionality for which other services are provided. which most affects the studentís ability to learn.

Code Definition
A Educable Mentally Handicapped
B Trainable Mentally Handicapped
C Orthopedically Impaired
F Speech Impaired
G Language Impaired
H Deaf or Hard of Hearing
I Visually Impaired
J Emotionally Handicapped Emotional/Behavioral Disability
K Specific Learning Disabled Disability
L Gifted
M Hospital/Homebound
N Profoundly Mentally Handicapped
O Dual-Sensory Impaired
P Autistic Autism Spectrum Disorder
Q Severely Emotionally Disturbed
S Traumatic Brain Injured
T Developmentally Delayed
U Established Conditions
V Other Health Impaired
W Intellectual Disability
Z Not applicable

9 50-52 3 A/N/L FEFP Program Number

The number of the Florida Education Finance Program in which a student earns FTE in a class or section of a course.

NOTE: The use of FEFP Program Number applies to current ESE student information sent through FASTER only.

Definition
254 Support Level 4
255 Support Level 5
101 K-3 Basic
102 4-8 Basic
103 9-12 Basic
111 K-3 Basic, with ESE Services
112 4-8 Basic, with ESE Services
113 9-12 Basic, with ESE Services
130 ESOL
300 Vocational 9-12 (formerly 301-309)
998 Community Instructional Services (CIS) (Applicable to years prior to 1987-88)
999 Nonfunded because student not eligible for FTE for reasons other than attendance or program membership (used in state reporting)

10 53-62 10 A/N Filler
11 63-152 90 A/N Filler
12 153-153 1 A Section 504 Eligible

A code to identify that the student is an eligible student under Section 504 of the Rehabilitation Act of 1973, excluding students who are identified as eligible students with disabilities under the Individuals with Disabilities Education Act (IDEA).

Code Definition
Y Student is an eligible student under Section 504 of the Rehabilitation Act of 1973 and is not an eligible student with disabilities under the Individuals with Disabilities Education Act (IDEA).
Z Not applicable

Note: Section 504 of the Rehabilitation Act of 1973 is a civil rights statute which provides that: "No otherwise qualified individual with handicaps in the United States...shall, solely by reason of his/her handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance or activity conducted by any Executive agency or by the United States Postal Service." (29 USC s. 794)

13 154-168 15 A/N Filler
14 169-176 8 A/N Exceptional Student Evaluation/Re-evaluation Date

The date of the first evaluation (tests) administered during the evaluation/re-evaluation administered for determining a studentís initial/continued eligibility for a special program. For students eligible for more than one special program use the date of the current evaluation for the first program for which the student was determined eligible.

MMDDCCYY Example: 10241996

Note: This can be used to determine the date on which the student's re-evaluation must be completed. To meet the required date for completion of the first three-year re-evaluation, the formal re-evaluation (tests) must be completed by the three-year anniversary date of the first evaluation (test) administered during the initial preplacement evaluation process. For subsequent re-evaluations, the formal re-evaluation must be completed by the three-year anniversary date of the first formal evaluation administered during the previous re-evaluation.

15 177-210 34 A/N Filler
        Exceptional Student Program (1)
16 211-213 3 A/N Filler
17 214-221 8 A/N Exceptional Student Placement Date

The initiation date for services on the initial Individual Education Plan (IEP), Family Support Plan (FSP), Education Plan (EP) or Services Plan.

This is the date the student was placed in an educational program.

For Exceptional Student Education, placement date refers to the date on which the student is first enrolled in the class, course, or services prescribed in the IEP, Family Support Plan (FSP), Education Plan (EP) or Services Plan.

Placement date occurs after
1) eligibility staffing;
2) ESE administrator or designee verifies the staffing committee's recommendation regarding the student's eligibility;
3) the development of the IEP; and
4) parent is provided informed notice and gives written consent.

MMDDCCYY Example: 03251987
The student was placed in the program on March 25, 1987.

Note: The Exceptional Student Placement Date may be zero-filled for students who have Services Plans.

18 222-229 8 A/N Exceptional Student Eligibility Determination Date

This is the date the initial eligibility or ineligibility determination for each ESE program was made by the staffing committee. verified by the ESE administrator or designee. This occurs after eligibility staffing that is documented by a staffing report in which the staffing committee made a recommendation regarding the student's eligibility or ineligibility.

MMDDCCYY Example: 10011986
The student was determined eligible on October 1, 1986.

19 230-230 1 A Exceptional Student Placement Status

A code defining the initial eligibility and placement status of the exceptional student for each exceptional student program

Code Definition
R Referred and pending evaluation
E Evaluated and pending eligibility determination
P Determined eligible and placed
I Evaluated and ineligible
N Determined eligible and not placed
T Transferred and placed
Z Not Applicable

The code I should be used only for students who have not already been placed in any other exceptional program.

Code P should be used for in-state transfers, and Code T applies to students who transfer from outside the state.

20 231-238 8 A/N Referral Date

The date the student was referred for evaluation/assessment

For Exceptional Student Education: The date the student was referred for evaluation to determine the student's eligibility for a special program.

MMDDCCYY Example: 09241987
The student was referred for evaluation/assessment on September 24, 1987.

21 239-246 8 A/N Exceptional Student, Dismissal Date

The date indicating the date of dismissal from each special program by the ESE administrator or designee

Dismissal date occurs:

1) After dismissal staffing;
2) After parent is provided informed notice of dismissal; and
3) As a result of a staffing that is documented by a staffing report that includes a recommendation for dismissal by the staffing committee and approval of this recommendation by the ESE Administrator or designee.

MMDDCCYY Example: 05211985
The student was dismissed from the ESE program on May 21, 1985.

Note: Do not enter a withdrawal date in the Exceptional Student Dismissal Date field at the time a student moves between school districts unless the student was actually dismissed from the program.

22 247-247 1 A Exceptionality

A code to identify each exceptionality including the primary exceptionality and all other exceptionalities for any child or youth enrolled in or eligible for enrollment in the public schools of a district who requires special instruction or related services to take full advantage of or respond to educational programs and opportunities because of a physical, mental, emotional, social or learning exceptionality. The codes to be used follow:

Code Definition
A Educable Mentally Handicapped
B Trainable Mentally Handicapped
C Orthopedically Impaired
D Occupational Therapy
E Physical Therapy
F Speech Impaired
G Language Impaired
H Deaf or Hard of Hearing
I Visually Impaired
J Emotionally Handicapped Emotional/Behavioral Disability
K Specific Learning Disabled Disability
L Gifted
M Hospital/Homebound
N Profoundly Mentally Handicapped
O Dual-Sensory Impaired
P Autistic Autism Spectrum Disorder
Q Severely Emotionally Disturbed
S Traumatic Brain Injured
T Developmentally Delayed
U Established Conditions
V Other Health Impaired
W Intellectual Disability
Z Not applicable

Note: For Exceptional Student Programs with an Exceptional Student Placement Date before June 1, 1997, this can be a code from Exceptionality, Student. Valid codes are A-Q, S-V, and Z.

23 248-255 8 A/N Evaluation Completion Date

This is the date the applicable initial evaluation procedures are completed for the purpose of determining a student's eligibility for each special exceptional student education program.

MMDDCCYY Example: 10151988
The student's evaluation was completed on October 15, 1988.

24 256-263 8 A/N Date of Consent for Evaluation

This is the date consent was received for formal evaluation to determine the student's eligibility for each special education program (Exceptional Student Programs 1-10).

MMDDCCYY Example: 09242008
Consent was received for formal evaluation/assessment on September 24, 2008.

25 264-289 26 A/N Filler
       
Note: Field definitions for Exceptional Student Programs (2-10), Items 25-xxx are the same as Exceptional Student Program (1), Items 16-25.

Exceptional Student Program (2)

26 290-292 3 A/N Filler
27 293-300 8 A/N Placement Date
28 301-308 8 A/N Exceptional Student Eligibility Determination Date
29 309-309 1 A Exceptional Student, Placement Status
30 310-317 8 A/N Referral Date
31 318-325 8 A/N Exceptional Student, Dismissal Date
32 326-326 1 A Exceptionality
33 327-334 8 A/N Evaluation Completion Date
34 335-342 8 A/N Date of Consent for Evaluation
35 343-368 26 A/N Filler
         

Exceptional Student Program (3)

36 369-371 3 A/N Filler
37 372-379 8 A/N Placement Date
38 380-387 8 A/N Exceptional Student Eligibility Determination Date
39 388-388 1 A Exceptional Student, Placement Status
40 389-396 8 A/N Referral Date
41 397-404 8 A/N Exceptional Student, Dismissal Date
42 405-405 1 A Exceptionality
43 406-413 8 A/N Evaluation Completion Date
44 414-421 8 A/N Date of Consent for Evaluation
45 422-447 26 A/N Filler
         

Exceptional Student Program (4)

46 448-450 3 A/N Filler
47 451-458 8 A/N Placement Date
48 459-466 8 A/N Exceptional Student Eligibility Determination Date
49 467-467 1 A Exceptional Student, Placement Status
50 468-475 8 A/N Referral Date
51 476-483 8 A/N Exceptional Student, Dismissal Date
52 484-484 1 A Exceptionality
53 485-492 8 A/N Evaluation Completion Date
54 493-500 8 A/N Date of Consent for Evaluation
55 501-526 26 A/N Filler
         

Exceptional Student Program (5)

56 527-529 3 A/N Filler
57 530-537 8 A/N Placement Date
58 538-545 8 A/N Exceptional Student Eligibility Determination Date
59 546-546 1 A Exceptional Student, Placement Status
60 547-554 8 A/N Referral Date
61 555-562 8 A/N Exceptional Student, Dismissal Date
62 563-563 1 A Exceptionality
63 564-571 8 A/N Evaluation Completion Date
64 572-579 8 A/N Date of Consent for Evaluation
65 580-605 26 A/N Filler
         

Exceptional Student Program (6)

66 606-608 3 A/N Filler
67 609-616 8 A/N Placement Date
68 617-624 8 A/N Exceptional Student Eligibility Determination Date
69 625-625 1 A Exceptional Student, Placement Status
70 626-633 8 A/N Referral Date
71 634-641 8 A/N Exceptional Student, Dismissal Date
72 642-642 1 A Exceptionality
73 643-650 8 A/N Evaluation Completion Date
74 651-658 8 A/N Date of Consent for Evaluation
75 659-684 26 A/N Filler
         

Exceptional Student Program (7)

76 685-687 3 A/N Filler
77 688-695 8 A/N Placement Date
78 696-703 8 A/N Exceptional Student Eligibility Determination Date
79 704-704 1 A Exceptional Student, Placement Status
80 705-712 8 A/N Referral Date
81 713-720 8 A/N Exceptional Student, Dismissal Date
82 721-721 1 A Exceptionality
83 722-729 8 A/N Evaluation Completion Date
84 730-737 8 A/N Date of Consent for Evaluation
85 738-763 26 A/N Filler
         

Exceptional Student Program (8)

86 764-766 3 A/N Filler
87 767-774 8 A/N Placement Date
88 775-782 8 A/N Exceptional Student Eligibility Determination Date
89 783-783 1 A Exceptional Student, Placement Status
90 784-791 8 A/N Referral Date
91 792-799 8 A/N Exceptional Student, Dismissal Date
92 800-800 1 A Exceptionality
93 801-808 8 A/N Evaluation Completion Date
94 809-816 8 A/N Date of Consent for Evaluation
95 817-842 26 A/N Filler
         

Exceptional Student Program (9)

96 843-845 3 A/N Filler
97 846-853 8 A/N Placement Date
98 854-861 8 A/N Exceptional Student Eligibility Determination Date
99 862-862 1 A Exceptional Student, Placement Status
100 863-870 8 A/N Referral Date
101 871-878 8 A/N Exceptional Student, Dismissal Date
102 879-879 1 A Exceptionality
103 880-887 8 A/N Evaluation Completion Date
104 888-895 8 A/N Date of Consent for Evaluation
105 896-921 26 A/N Filler
         

Exceptional Student Program (10)

106 922-924 3 A/N Filler
107 925-932 8 A/N Placement Date
108 933-940 8 A/N Exceptional Student Eligibility Determination Date
109 941-941 1 A Exceptional Student, Placement Status
110 942-949 8 A/N Referral Date
111 950-957 8 A/N Exceptional Student, Dismissal Date
112 958-958 1 A Exceptionality
113 959-966 8 A/N Evaluation Completion Date
114 967-974 8 A/N Date of Consent for Evaluation
115 975-1000 26 A/N Filler
116 1001-1011 11 A/N Filler
117 1012-1020 9 A/N Filler Reserved for Local Use