FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION SUPPORT (OAS)

Effective: December 4, 2011
Revised:

2011-2012 Student Course Information

1.

Record Type:

I04 -

All items 1-65 are valid for interdistrict record and Bright Futures record transfer.

 

 

S04 -

Items 1-20, 28, 34, 40, 46, 52, 58, and 60-65 are valid for transcripts and Bright Futures record transfer.

 

 

T04 -

Items 1-11, 13-14, 16, 20-21, and 65 are valid for Technical Center transcript transfer.

2.

Transfer one record per course per year or credit earned period per year. A maximum of 40 course records may be sent for a student during a school year.

3.

If the district grading scale is different from the state 4.0 scale, the district grading scales and the definition of any local flags should be in the comment fields on the Student School Year record.

4.

If elementary students are in self-contained courses the self-contained course number should be used with each subject area in which the student is participating. The abbreviated course title would be district defined with a maximum of 20 characters. For example a first grade self-contained class could be sent as:
5100070  Int Lang Arts
5100070  Mathematics
5100070  Sci/Health/Soc St

5.

Courses in progress at the time a student transfers must contain a 'P' on the Course Flag field.

6.

Course in Progress Information: See the attached course in progress grades write-up for an explanation of each field and examples of how the fields should be used.

7.

The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use (last 9 bytes of each record type). Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.

8.

Required fields are indicated by an asterisk (*) next to the field name.

9.

Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.

10.

The new value of '9900' has been added and verbiage related to value 'N999' has changed, for the School Number, Where Credit Earned field. See Item #8 below.

11. The verbiage in School Number, Current Enrollment has changed to clarify the meaning of school numbers associated with virtual courses. See Item #5.

12.

District Number, Current Enrollment no longer includes a code of 70. See Item #4.

13.

A new field has been added. Course Assessment Status is a required field for all student courses. A list of valid values can be found in Item #65.

14.

Three new State Subject Area Requirements have been added this year. A1, BI, and GE are the first of eight new subject areas to be introduced. See Item #15.

15.

Three new Course Substituted, State Subject Area Requirements have been added this year. A1, BI, and GE are the first of eight new subject areas to be introduced. See Item #63.

16.

The course flag "+" has been removed as a valid value. In addition, the verbiage and several of the valid substitution course numbers listed in the course flag field have changed. See Item #16.

17.

The On-Line Course Indicator is a new field which is used to indicate the course being reported is a course the student took under conditions that met the definition of an online course. See Item #17.


 

Field Characteristics:

A =

Alphabetic only

A/N =

Alphameric

N =

Numeric only

Z =

Zoned numeric

P =

Packed decimal

R =

Right justified with leading zeros

L =

Left justified

Format Characteristics:

Name:

2011-2012 Student Course Information

Number:

T4

Effective: December 4, 2011

Record Size: 1020

1

1-3

3

A/N

Record Type*

The header for the record for this transaction

Code

Definition

I04

Interdistrict and Bright Futures Record Transfer

S04

Secondary to Postsecondary Transcript and Bright Futures Record Transfer

T04

Technical Center Transcript Transfer

2

4-13

10

A/N/R

Student Number Identifier, Florida*

If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:

First 9 digits:

the student's Social Security Number; and

The 10th digit:

the letter "X".

If a SPEEDE/ExPRESS institution does not provide a valid social security number or high school student number identifier, the value will be "999999999G".

If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:

First 2 digits

 

NN

For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.

Last 8 digits

 

NNNNNNNN

The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

3

14-15

2

A/N

Filler

4

16-17

2

N/R

District Number, Current Enrollment*

The two digit number for the current school district or other agency in which the student is officially enrolled for graduation (see District Name Table, Appendix A ), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution.

Code

Definition

 

 

01-76 69, 71-76

State assigned number for school district or other agency

99

Other than Florida Public School

5

18-21

4

A/N/R

School Number, Current Enrollment*

The state assigned four digit school number in which the student is officially enrolled for graduation

0001 -9899

District school sites assigned a unique number in the state Master School ID (MSID) file.

0000

Used for in-state postsecondary and SPEEDE/ExPRESS sending institutions

9997 Migrant Non-Attenders - Used for students identified as Migrant, ages 3 through 21, who are not enrolled in school, and have not graduated from high school.
9998 Used to report Home Schooled students. Students identified and being reported by the district as home schooled students.
3518 McKay Scholarship Participants.
7001 Virtual Instruction Program operated through a contract with a provider that is approved by the DOE, the Florida Virtual School or a state college.
7004 Florida Virtual School Franchise Participants.
7006 School District Virtual Course Offerings.
7023 Virtual Instruction Program offered by the School District.

9994

Private school students served with Fund Source D funds.

9995

Private school students participating in Title I programs.

6

22-27

6

A/N

Filler

7

28-29

2

A/N/R

District Number, Where Credit Earned

The district in which the student earned credit.

PLEASE NOTE: The district codes of 78 and 79 are no longer valid.

All Transcripts NOT Addressed to MSIX

Code

Definition

01-76

State assigned number for school district or other agency.

99

Other than Florida PK-12 public school including in-state postsecondary institutions and N997.

FL

Two character district code for Florida associated with In-State Home Education or In-State Private PK-12 school in which the student earned credit. If FL, School Number, Where Credit Earned must be N998, or a valid private school number from the MSID Private School file.

AL-DC

Two character code representing the state code of Alabama to District of Columbia in which the student earned credit (see State Codes, Attachment 3 to Format T1 ).

GA-WY

Two character code representing the state code of Georgia to Wyoming in which the student earned credit (see State Codes, Attachment 3 to Format T1 ).

AA-ZP

Two character code representing the foreign country in which the student earned credit (see Attachment 2 to Format T1 ).

All Transcripts Addressed to MSIX

PLEASE NOTE: Transcripts addressed to MSIX (99/0006) can only contain In-State courses and will be rejected if found to contain any Out-of-State courses.

  • District Number can be 01-76, or FL.
  • When reporting Florida Migrant Pass Program courses, the valid District Number, Where Credit Earned should be the district in which the student earned credit for the course.

Code

Definition

01-76

State assigned number for school district or other agency. See District Name Table.

FL

Two character district code for Florida associated with a valid Florida private school number from the MSID Private School File -OR-

  • In-State Home Education
    (School Number, Where Credit Earned = N998).
  • In-State Public College
    (School Number, Where Credit Earned = C901-C928).
  • In-State Public University
    (School Number, Where Credit Earned Earned = U970-U980).
  • In-State Private Postsecondary Institution
    (School Number, Where Credit Earned = Pnnn).

99

Not valid for MSIX.

00

Not valid for MSIX.

AL-DC

Not valid for MSIX.

GA-WY

Not valid for MSIX.

AA-ZP

Not valid for MSIX.

Spaces

Not valid for MSIX.

8

30-33

4

A/N/R

School Number, Where Credit Earned

The number of the school where the student previously earned credit (refer to Appendix B, and Attachments 2 and 3 to this format, for instructions on accessing these codes.)

PLEASE NOTE: Transcripts addressed to MSIX (99/0006) can only contain In-State courses and will be rejected if found to contain any Out-of-State courses.

  • When reporting Florida Migrant Pass Program courses, the valid school number should be the school in which the student earned credit for the course.

All Transcripts NOT Addressed to MSIX

Code

Definition

nnnn

In-State Public PK-12 school number from the MSID file

 

(excluding school numbers 3518 and 3818, which are not valid).

 

-OR-

 

In-State Private PK-12 school number from the MSID Private School file if sent in conjunction with District Number, Where Credit Earned = FL.

0500

Florida On-Line Middle School (if District Number, Where Credit Earned = 71)

0600

Florida On-Line High School (if District Number, Where Credit Earned = 71)

C901-C928

In-State Public College

U970-U980

In-State Public University

Pnnn

In-State Private Postsecondary Institution

N997

American Schools Abroad (district where credit earned must be 99). N997 is not valid for transcripts addressed to MSIX (99/0006).

N998

Home Education

N999

Out-of-country,   Out-of-state,   PK-12 Non-public in-state   (District Number, Where Credit Earned must be 'FL')an alpha state, or country code

9900

Out-of-country,   Out-of-state   (District Number, Where Credit Earned must be an alpha state, or country code)

All Transcripts Addressed to MSIX

Code

Definition

nnnn

In-State Public PK-12 school number from the Master School ID file. Excludes school numbers 3518 and 3838.

 

District Number, Where Credit Earned = 01-76 only.

 

-OR-

 

In-State Private PK-12 school number from the MSID Private School.

 

District Number, Where Credit Earned = FL only.

0500

Florida On-Line Middle School.

 

District Number, Where Credit Earned = 71 only.

0600

Florida On-Line High School.

 

District Number, Where Credit Earned = 71 only.

C901-C928

In-State Public College. PUBLIC POSTSEC.

 

District Number, Where Credit Earned = FL or 01-76 only.

U970-U980

In-State Public University.PUBLIC POSTSEC.

 

District Number, Where Credit Earned = FL or 01-76 only.

Pnnn

In-State Private Postsecondary Institution. PRIVATE POSTSEC .

 

District Number, Where Credit Earned = FL or 01-76 only.

N998

Home Education

 

District Number, Where Credit Earned = FL or 01-76 only.

N999

Not Valid for MSIX.

9900

Not Valid for MSIX.

Spaces

Not Valid for MSIX.

8a

30-33

4

A/N/R

School Number, Where Course Taken

The number of the school where the student took the course. This field is valid for Technical Center Transcripts only. (Refer to Item 8, above, for instructions on accessing these codes.)

9

34-58

25

A/N/L

School Name, Where Credit Earned

The name of the school where the student previously earned credit 

9a

34-58

25

A/N/L

School Name, Where Course Taken

The name of the school where the student took the course. This field is valid for Technical Center Transcripts only.

10

59-66

8

N

School Year With Century*

The school year for which student's courses, grades and credits are recorded in the student's permanent record (for example: 19831984)

11

67-68

2

A/N

Grade Level

The student's current grade level placement or the grade level for which data are being reported:

Code

Grade or Level

PK

Pre-Kindergarten

KG

Kindergarten

01-12

First through twelfth grade

23

Student eligible for Certificate of Completion at the end of grade 12 who elects to remain in a remedial program for one additional year

30

Adult, Non-High School graduate

31

Adult, High School graduate

(Grade Level Codes 13-17, 20-22, and 24 are valid through June 30, 1988)

12

69-69

1

A/N

Term*

The time of the school year during which the student was enrolled in courses

Code

Definition

 

Code

Definition

1

Semester 1

 

B

Trimester 1

2

Semester 2

 

C

Trimester 2

3

Annual

 

D

Trimester 3

 

 

 

 

 

4

Summer Session 1

 

 

 

5

Summer Session 2

 

S

Combined Summer Session

 

 

 

 

 

6

Quarter 1

 

E

Quinmester 1

7

Quarter 2

 

F

Quinmester 2

8

Quarter 3

 

G

Quinmester 3

9

Quarter 4

 

H

Quinmester 4

 

 

 

I

Quinmester 5

 

 

 

 

 

T*

Intersession 1

 

J

Six weeks 1

U*

Intersession 2

 

K

Six weeks 2

V*

Intersession 3

 

L

 

W*

Intersession 4

 

M

Six weeks 4

X*

Intersession 5

 

N

Six weeks 5

Y***

Year of Nonenrollment

 

O

Six weeks 6

 

Notes:

*Intersessions are only to be used for year-round school record-keeping.

 

***Code Y is to be used only for reporting students who have withdrawn between school years.

13

70-76

7

A/N

Course Number*

The official state number assigned to school district courses listed or referenced in the Course Code Directory, state college, or state university courses listed or referenced in the Statewide Course Numbering System or the private postsecondary institution course number for students dually enrolled in private postsecondary institutions. The postsecondary course numbers for lab or combined lecture and lab courses (which use 8 character numbers) will need to be recoded to seven character numbers using the following conventions:

Type of Course

Postsecondary Format

Send Format

Lecture Courses:

XXX9999 in the Statewide Course Numbering System

Use the actual 7 character alphanumeric course number.

Lab Courses:

XXX9999L in the Statewide Course Numbering System

Replace the first numeric character with L.
Example: PHY1050L would be reported PHYL050.

Combined Lecture and Lab Courses:

XXX9999C in the Statewide Course Numbering System

Replace the first numeric character with C.
Example: PHY1050C would be reported PHYC050.

14

77-96

20

A/N

Course Title, Abbreviated *

The abbreviated title assigned to courses listed in the Course Code Directory unless reporting elementary self-contained course breakdowns

15

97-98

2

A

Course, State Subject Area Requirements

A code indicating the subject area in which credit toward high school graduation will apply upon successful completion of the course (see Course Code Directory)

Code

Subject Area

 

Code

Subject Area

EN

English

 

PF

Performing Fine Arts

MA

Mathematics

 

LM

Life Management Skills

SC

Science

 

PE

Physical Education

AH

American U.S. History

 

EX

Exceptional Student

WH

World History

 

EL

Electives

EC

Economics

 

FL

Foreign Language Elective

AG

American U.S. Government

 

LA

Language Arts Elective

SS

Social Studies Elective

 

NC

Non Credit

VO

Career & Technical (excluding courses coded PA)

 

CE

Computer Education (Effective 91-92, but may be used prior to effective date)

 

PA

Practical Arts with Artistic Content

 

SV

Half Science and Half Career and Technical Education

 

A1

Algebra I

 

BI

Biology

 

GE

Geometry

 

 

 

 

Courses in the Language Arts section of the Course Code Directory will be coded as EN if they meet the specific graduation requirements for English. Those Language Arts courses which do not meet the graduation requirements for English would be coded as electives (EL) or language arts electives (LA) depending on district policy.

Courses in the Social Studies section of the Course Code Directory which meet specific graduation requirements will be coded to match the graduation requirement which they address: EC-Economics, WH-World History, AH-American History, and AG-American Government. Social Studies courses which do not meet specific graduation requirements will be coded as electives (EL) or social studies electives (SS) depending on district policy.

Courses in foreign languages may be coded as electives (EL) or as foreign language electives (FL) depending on district policy. If the student is completing coursework for college admissions or the Florida Bright Futures Scholarship Program, foreign language courses should be coded FL.

Since all science and mathematics courses currently listed in the Course Code Directory meet specific graduation requirements, any credits in mathematics or science taken above the minimum graduation requirements should be coded as MA or SC or as appropriate.

The Science Graduation requirement for Oceanography may be fulfilled by completing the JROTC Coast Guard Maritime program 1804320-1804350. If that substitution is made, the JROTC courses should contain an A in the Course Flag field. The Science Graduation requirements for General Science may be fulfilled by completing the JROTC Air Force Aerospace program 1800300-1800320. If that substitution is made, the JROTC courses should contain an F in the Course Flag field. The Science Graduation requirements for General Science may be fulfilled by completing the JROTC Navy Naval Science program 1802300-1802330. If that substitution is made, the JROTC courses should contain a K in the Course Flag field.

Computer Education (CE) may be substituted for an elective credit when a district's local policy requires a student to complete a Computer Education course in order to graduate.

The Practical Arts graduation requirement may be fulfilled by substituting one of the basic Computer Education (CE) courses on a curriculum equivalency basis. The course numbers that can be used are 0200300-0200380, 0200800-0200810, 0201300-0201360, 0201380 and 0200890. If a substitution is made the Computer Education course should contain a 1 in the Course Flag field. The Practical Arts graduation requirement also may be fulfilled by the completion of the JROTC program 1800300-1800360, or 1801300-1801330, or 1802300-1802330, or 1803300-1803330, or 1804300-1804350. If that substitution is made, the JROTC courses should contain a zero (0) in the Course Flag field. The Practical Arts graduation requirement may also be fulfilled by Journalism 1006300-1006330. If that substitution is made, the Journalism course should contain a dollar sign ($) in the Course Flag field.

The Life Management Skills graduation requirement may be fulfilled by the completion of the JROTC Army Program 1801300-1801310. If that substitution is made, the JROTC Army courses should contain an O in the Course Flag field. The Life Management Skills graduation requirement may be fulfilled by the completion of the JROTC Marine Corps Program 1803300-1803310. If that substitution is made, the JROTC Army courses should contain an Q in the Course Flag field. The Life Management Skills graduation requirement may be fulfilled by the completion of the JROTC Air Force Program 1800400-1800410. If that substitution is made, the JROTC Army courses should contain an ampersand (&) in the Course Flag field.

16

99-102

4

A/N

Course Flag

Up to four characters describing course attributes which give additional information needed by the district for counseling, tracking of credits, flagging for use with weighted grade point averages, etc. The letter or number codes defined below will be standard statewide. Any time one of the codes below is printed under "Course Flag" on the permanent record printout, it must correspond to the meaning given below. The field may also be used for locally defined codes which are consistent with state requirements for the use of state course numbers and titles. The coded values do not have to appear in any specific order.

Code

Definition

"+"=

Additional Credit Courses

This flag is used to report additional credit courses. It is to be used to indicate that the course is associated with a second course for which credit is also awarded. The course number of the second course will be supplied in data element Course Number, Substituted. The state subject area of the second course should be recorded in the new data element Course Substituted, State Subject Area Requirements.

"*"=

Generic State Course Substitution Indicator (Course substitutions created on or after July 1, 2007.)

This flag is used to indicate that the course with which it is associated is being used as a Department of Education approved substitute for another course, the code for which is being supplied in a companion data element (Course Number, Substituted). For the time being, this indicator will only be used for course substitutions created on or after July 1, 2007. Course substitutions having course flags in existence prior to July 1, 2007, will continue to use their existing course flags. (Note: Currently can be used for course 1802300 Naval Science 1 (JROTC) and 1802310 Naval Science 2 (JROTC) which may be substituted for Life Management Skills courses 0800300.)

E=

Academic Scholar - Elective (Code valid prior to 7/1/00.)

The course meets an Academic Scholar elective.)

R=

College Preparatory

The course meets a university admissions requirement. (Definition prior to 7/1/00: The course meets an Academic Scholar requirement.)

G=

Gifted

The course section is entirely composed of gifted students.

H=

Honors

This is an honors course as designated by state Course Code Directory. To designate an honors course by district definition, use a code reserved for local district use.

N=

No Credit

No credit awarded - per district policy (i.e., 9 - 12 grade student did not meet the 135 hour rule)

S=

SLEP

Credit awarded by passing the Secondary Level Examination Program (SLEP) examination. Valid 7/1/82 -- 6/30/87.

T=

Transferred

Credit transferred from an out-of-state school or nonpublic school by equating of courses.

I=

Include

Include in grade point average (used only in combination with an "X").

X=

Exclude

Exclude from state and local grade point average (used only in combination with an "I" for tracking forgiveness).

W=

Exclude from State GPA

Exclude from State GPA, but include in District GPA.

1=

Sub for Arts Graduation Requirements

Computer Education substitution for Arts (PA) graduation requirement. The valid Computer Education substitution courses are 0200300-0200380, 0200800-0200810, 0201300-0201360, 0201380, and 0200890 effective for tudents entering grade nine through 2008-09.

2=

Sub for BUS EN I 1001440

Job prep program substitutions for Business English I. The valid substitutions are courses 88200330, 8212110, 8212120, 8215120 and 8215130. Beginning with 2011-2012, the value substitutions are courses 8209020, 8212110, 8212120, 8215120 and 8215130.

3=

Sub for BUS EN I 1001440 and/or II 1001450

Job prep program substitutions for Business English I or II. The valid substitution courses are 8200330, 8212110 and 8212120. Beginning with 2011-12, the valid substitutions are courses 8209020, 8212110 and 8212120.

4=

Sub for BUS MA I 1205540

Job prep program substitutions for Business Mathematics. The valid substitutions are courses 8200330, 8203310 8203320, 8206010, 8206020, 8212110, 8212120, 8216110, and 8216120. Beginning with 2011-12, the valid substitutions are courses 8209020, 8203310, 8203320, 8206010, 8206020, 8212110, 8212120, 8216110, and 8216120.

5=

Sub for MA I 1205380/II 1205390
(valid prior to 7/1/97.)

Career and Technical Education substitution for Mathematics I: Course number 1205380; and Mathematics II: Course number 1205390.

6=

Sub for GEN SCI 2002310

Career and Technical Education substitution for General Science. The valid substitutions are courses 8121600, 8121000, 8121300, 8121400, 8106200, 8115110, 8106800, 8106400, 8118300, 8112100, 8112000, 8106500 and 8106100.

@=

Sub for BIO TECH 2000430 (Valid prior to 7/1/01)

Career and Technical Education substitution for Biology Technology. The valid substitutions are courses 8121000, 8121300, 8121400, 8121600, 8106200, 8115110, 8106800, 8112000, 8106500 and 8106100.

#=

Sub for ENV SCI 2001340 (Valid prior to 7/1/01)

Career and Technical Education substitution for Environmental Science. The valid substitutions are courses 8113000, 8118300 and 8112100.

%=

Sub for PHY SCI 2003310 (Valid prior to 7/1/01)

Career and Technical Education substitution for Physical Science. The valid substitutions are courses 8103400, 8103200 and 8103300.

7=

Sub for ANAT PHYSIO 2000350

Job prep program substitutions for Anatony and Physiology. See EIAS manual for details. Prior to 2011-12 the valid substitutions were courses 8115110, 8417130-8417210, 8418300, and 8417230. Beginning in 2011-12 the valid substitutions are 8418300 or both 8417100 and 8417110 in any of the following programs (both courses are required for this substitution): 8417130, 8417140, 8417150, 8417160, 8417170, 8417180, 8417190, 8417200, 8417210, 8115110, and 8417230.

8=

Sub for PRE ALGEBRA

Job prep program substitution for Pre Algebra. The valid substitution is 8730000. Beginning with 2011-12, the valid substituion is course 873000.

9=

Ninth Grader

A student below the ninth grade has been declared a ninth grade student for this course and credit will apply toward high school graduation as provided through the district pupil progression plan.

P=

Course in Progress

For use in

1)

interdistrict records transfer to indicate the courses the student was taking and had not yet completed at the time when he or she left the sending district;

2)

for Exceptional Student Education courses taken over a longer period of time than usual. Credit would be zero until the course is completed (Time Modification).

B*=

Home Language and/or ESOL Instruction (Valid prior to 7/1/07)

English Language Learners: Instructional Strategy code indicating the type of instruction of the ELL student. (This code is only valid for elementary self-contained courses.)

M*=

Home Language Instruction (Valid prior to 7/1/07)

English Language Learners: Instructional Strategy code indicating the ELL student is receiving instruction in their home language in the course. (Home Language instruction is valid in math, science, social studies, and computer literacy.)

D*=

ESOL Instruction (Valid prior to 7/1/07)

English Language Learners: Instructional Strategy code indicating the ELL student is receiving instruction in English in the course. (ESOL instruction is valid in language arts, math, science, social studies, and computer literacy.)

A=

Sub for Science Graduation Requirements (Effective through incoming 9th grade class of 0910)

JROTC Coast Guard Substitution for Marine Science I (2002500). The valid JROTC Maritime substitution courses are the completion of program 1804320-1804350.

F=

Sub for Science Graduation Requirements (Effective through incoming 9th grade class of 0910)

JROTC Air Force substitution for Physical Science (2003310). The valid JROTC AeroSpace substitution courses are the completion of program 1800300-1800320.

K=

Sub for Science Graduation Requirements (Effective through incoming 9th grade class of 0910)

JROTC Navy Substitution for Physical Science. The valid JROTC Naval Science substitution courses are the completion of program 1802300-1802330.

O=

Sub for Life Management Skills Graduation Requirements (Effective through incoming 9th grade class of 0910)

JROTC Army substitution for Life Management Skills. The valid JROTC Army substitution courses are the completion of program 1801300-1801310.

Q=

Sub for Life Management Skills Graduation Requirements (Effective through incoming 9th grade class of 0910)

JROTC Marine Corps substitution for Life Management Skills. The valid JROTC Marine substitution courses are the completion of program 1803300-1803310.

&=

Sub for Life Management Skills Graduation Requirements (Effective through incoming 9th grade class of 0910)

JROTC Air Force substitution for Life Management Skills. The valid JROTC Air Force substitution courses are the completion of program 1800400-1800410.

0= (zero)

Sub for Practical Arts Graduation Requirements

JROTC substitution for Practical Arts graduation requirement. The valid JROTC substitution courses are the completion of program 1800300-1800360, or 1801300-1801330, or 1802300-1802330, or 1803300-1803330, or 1804300-1804350.

$=

Sub for Arts Graduation Requirements

Journalism substitution for Arts (PA) graduation requirement. The valid Journalism substitution courses are 1006300-1006330 effective for students entering grade nine through 2008-09. The Combined Practical and Performing Fine Arts (PF) graduation requirement was in effect for students entering grade nine prior to 2007-08.

 

Example: RH9 

The course meets a university admissions requirement; it is being offered as an Honors course; the individual who is taking the course is a student below the ninth grade who is able to count the course toward fulfilling graduation requirements and university admissions requirements because the district's pupil progression plan addresses this specific situation.

NOTE:

Codes C, J, L, U, V, Y and Z are reserved for local district use. The Department will not assign values to those codes at any time in the future. Districts may also define other codes for local use, but should recognize that it is possible that the Department may define standard values for them sometime in the future.

NOTE:

Code 0 (zero) is now state defined.

17

103-103

1

A/N

Filler

17

103-103

1

A/N

OnLine Course Indicator

An indicator of whether the student took this course under conditions that met the definition of an online course. An online course is one that is delivered using distance learning technology in an interactive learning environment. An online course has these key characteristics:

- Curriculum is accessed and a majority of the instruction is delivered online; and

- Teacher-student interaction.

Code

Definition

Y

This course was taken under conditions that met the requirements of being an online course.

N

This course was not taken under conditions that met the requirements to be an online course.

NOTE:

This field must be 'Y' or 'N' for all course records on Interdistrict and Secondary transcripts where the academic year is 2011-2012 or later.

18

104-106

3

A/N

Credit Attempted, Course

The number of credits attempted in a term for a grade 9-12 course. Credit attempted for a course cannot exceed the number of credits allocated to the course in the state curriculum framework, if applicable.

NNN

0.50

One-half credit

 

1.00

One credit

 

0.00

Non-credit course

19

107-109

3

N

Credit Earned, Course

The number of credits earned in a term for a course based upon successful completion of the course. Credit earned for a course cannot exceed the number of credits allocated to the course in the state curriculum framework, if applicable.

NNN

0.50

One-half credit

 

1.00

One credit

 

0.00

For noncredit or failing grade

20

110-112

3

A/N/L

Course Grade (Final Grade Only)

The academic letter grade earned by a student in a course or other codes to indicate the current course status.

Left justify. Use trailing blanks.

Coding values:A+ A A- B+ B B- C+ C C- D+ D D- F

N =

Needs Improvement

WP =

Withdrew Passing

U =

Unsatisfactory

FL =

Fail on a Pass/Fail basis

P =

Passing

NG =

No Grade Assigned

S =

Satisfactory

WF =

Withdrew Failing

E =

Excellent

W =

Dual Enrollment Withdrawal

I =

Incomplete

 

During Drop/Add

Grades 9-12, Adult Secondary Education, Adult Postsecondary Career and Technical Education (optional)

Beginning with School Year 2001-02, the following scale should be used in determining high school grades:

 A=90%-100% 

 B=80%-89% 

 C=70%-79% 

 D=60%-69% 

 F=0%-59% 

The district may use either a letter or a numeric grade on the permanent report card and transcript. Plus ("+") or minus ("-")signs may be displayed on the local report card, automated permanent record, and transcript but cannot be included in calculating the state grade point average.

Grades PK-8, Adult Basic Skills (optional)

For grades Pk-8, use any designator which falls within the three alphanumeric character definitions.

Codes displayed for Pk-8 grades other than those listed must be defined in the text section of the automated permanent record file.

For courses taken before School Year 2001-02 the following scale is used in determining high school grades:

 A=94%-100% 

 B=85%-93% 

 C=77%-84% 

 D=70%-76% 

 F=0%-69% 

NOTE: For Technical Center transcripts only, a code of "CD" will be used to indicate the course was completed by a demonstration of competency measured by a practical or written examination.

 

 

 

 

COURSE IN PROGRESS INFORMATION

21

113-115

3

N/R

Course In Progress Hours

The number of classroom hours which a student attended or was enrolled in a class for a course not completed up to the day the student withdraws from school. This element is necessary for the receiving district to determine whether a transferring student meets the 135 hour attendance requirement for high school graduation credit.

22

116-118

3

N/R

Course Absences

The number of periods of instruction which a grade 9-12 student has not attended while in course membership.

23

119-120

2

A/N/R

Weeks in Grading Cycle

A code which represents the number of weeks in each grading period. The element is used during automated interdistrict records transfer when course in progress information is transmitted. The number can vary between districts and across grade levels within the same district.Examples:

Code

Definition

06

If report cards are distributed every six weeks for students in grades 6-12, 06 will be entered which would indicate there may be up to six sets of six week grades during the 180 day school year.

09

If report cards are distributed every nine weeks for students in grades PK-5, 09 will be entered which would indicate there may be up to four sets of nine week grades during the 180 day school year.

12

If a district distributes report cards every 12 weeks for students in grades 9-12, 12 will be entered which would indicate there may be up to three sets of 12 week grades during the 180 day school year.

NOTE: A detailed explanation of items 24-58 is included as Attachment 1 to this format.

24

121-123

3

A/N/L

Course Grade - 1st Grading Block, 1st Grading Period

25

124-126

3

A/N/L

Course Grade - 1st Grading Block, 2nd Grading Period

26

127-129

3

A/N/L

Course Grade - 1st Grading Block, 3rd Grading Period

27

130-132

3

A/N/L

Course Grade - 1st Grading Block, Exam Grade

28

133-135

3

A/N/L

Course Grade - 1st Grading Block, Cumulative Grade

29

136-147

12

A/N

Filler

30

148-150

3

A/N/L

Course Grade - 2nd Grading Block, 1st Grading Period

31

151-153

3

A/N/L

Course Grade - 2nd Grading Block, 2nd Grading Period

32

154-156

3

A/N/L

Course Grade - 2nd Grading Block, 3rd Grading Period

33

157-159

3

A/N/L

Course Grade - 2nd Grading Block, Exam Grade

34

160-162

3

A/N/L

Course Grade - 2nd Grading Block, Cumulative Grade

35

163-174

12

A/N

Filler

36

175-177

3

A/N/L

Course Grade - 3rd Grading Block, 1st Grading Period

37

178-180

3

A/N/L

Course Grade - 3rd Grading Block, 2nd Grading Period

38

181-183

3

A/N/L

Course Grade - 3rd Grading Block, 3rd Grading Period

39

184-186

3

A/N/L

Course Grade - 3rd Grading Block, Exam Grade

40

187-189

3

A/N/L

Course Grade - 3rd Grading Block, Cumulative Grade

41

190-201

12

A/N

Filler

42

202-204

3

A/N/L

Course Grade - 4th Grading Block, 1st Grading Period

43

205-207

3

A/N/L

Course Grade - 4th Grading Block, 2nd Grading Period

44

208-210

3

A/N/L

Course Grade - 4th Grading Block, 3rd Grading Period

45

211-213

3

A/N/L

Course Grade - 4th Grading Block, Exam Grade

46

214-216

3

A/N/L

Course Grade - 4th Grading Block, Cumulative Grade

47

217-228

12

A/N

Filler

48

229-231

3

A/N/L

Course Grade - 5th Grading Block, 1st Grading Period

49

232-234

3

A/N/L

Course Grade - 5th Grading Block, 2nd Grading Period

50

235-237

3

A/N/L

Course Grade - 5th Grading Block, 3rd Grading Period

51

238-240

3

A/N/L

Course Grade - 5th Grading Block, Exam Grade

52

241-243

3

A/N/L

Course Grade - 5th Grading Block, Cumulative Grade

53

244-255

12

A/N

Filler

54

256-258

3

A/N/L

Course Grade - 6th Grading Block, 1st Grading Period

55

259-261

3

A/N/L

Course Grade - 6th Grading Block, 2nd Grading Period

56

262-264

3

A/N/L

Course Grade - 6th Grading Block, 3rd Grading Period

57

265-267

3

A/N/L

Course Grade - 6th Grading Block, Exam Grade

58

268-270

3

A/N/L

Course Grade - 6th Grading Block, Cumulative Grade

59

271-299

29

A/N

Filler

60

300-399

100

A/N

SPEEDE/ExPRESS Filler

These fields are used for SPEEDE/ExPRESS.

 

300-334

35

A/N

Name of Term

 

335-342

8

A/N

Term Start Date

CCYYMMDD Example: 19950701

 

343-350

8

A/N

Term End Date

CCYYMMDD Example: 199500701

 

351-352

2

A/N

School Number Where Credit Earned Code Type

Code

Definition

71

IPEDS

72

College Board ATP

73

OPEID

74

ACT for postsecondary institutions

75

State assigned

76

Local School District assigned

77

NCES Common Core of Data

78

ACT for PK-12 institutions

CB

Canadian College Institution Codes

CS

Canadian University Institution Codes

 

353-364

12

A/N

School Number Where Credit Earned Code

 

365-399

35

A/N

Filler

61

400-479

80

A/N

Filler

62

480-486

7

A/N

Course Number, Substituted


This field is used in conjunction with the Course Flag field (Item 16, above).

The presence of an asterisk (*) as one of the four flags in the Course Flag field indicates that the course specified by the number in the Course Number field (Item 13, above) is a Department of Education approved substitute for the course specified by the number in this field (Item 62). This flag can only be used for substitutions related to the courses 1802300 and 1802310. Course number 0800300 is the only course which may be substituted for either of these courses.

 

For example:

Value in item #13 (columns 70-76):†††† 1802300 (Navy JROTC)

Value in item #16 (columns 99-102):†† *

Value in item #62 (columns 480-486): 0800300 (Life Management Skills)

Result:

††††††††††††† This Navy JROTC course (1802300) will substitute for completion of Life Management Skills (0800300), satisfying the studentís Life Management Skills graduation requirement.

The presence of a plus (+) as one of the four flags in the Course Flag field indicates that this course is a second course for which credit is also awarded. The subject area of this second course is stored in Course Substituted, State Subject Areas Requirements (Item 63, below); if no subject area is provided for this second course, it will be assumed to count towards the student's electives requirement. Requirements (Item 15, above).

63

487-488

2

A/N

Course Substituted, State Subject Area Requirements


A code indicating the subject area in which credit towards high school graduation will apply (See Item 15, above, for a list of valid values). This field is used in conjunction with the Course Number, Substituted field (Item 62, above), but only when it is used to record a second course, for which credit is also being earned. ; that is one that has a flag of "+" among the four flags in the Course Flag field (Item 16, above).

64

489-495

7

A/N

Adult General Education Program Code


For secondary students: Record the seven-digit numeric program code listed in the Course Code Directory, which is associated with the career and technical education course in which the student is enrolled.

For all postsecondary adult career and technical education students: Record the seven-digit alphanumeric program code listed in the Course Code Directory.

For the adult general education students: Record the appropriate valid code from the Course Code Directory.

65

496-1011

516

A/N

Filler

65

496-496

1

A/N

Course Assessment Status *

The status of the student in relation to the assessment for the indicated course.

Code

Definition

A

The student took and passed the end-of-course assessment required for the course.

B

The student took and failed the end-of-course assessment required for the course.

C

The student did not take the end-of-course assessment required for the course.

D

The transfer student is exempt from taking the end-of-course assessment required for the course.

E

The student took and passed the end-of-course assessment required for the course and consequently exempted all or part of the course.

F

The student with a disability had the end-of-course assessment requirement for this course waived.

Z

The course does not have a required end-of-course assessment or the student is not in a cohort that requires the taking of the end-of-course assessment for the course.

66

497-1011

515

A/N

Filler

67

1012-1020

9

A/N

Filler Reserved for Local Use

Attachment 1 - Course in Progress Grades
Attachment 2 - Florida Public State College and State University Reporting Numbers
Attachment 3 - Private Postsecondary Institution Reporting Numbers