FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION SUPPORT (OAS)

Effective: December 4, 2011
Revised:

2011-2012 Migrant Student Information

1. The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use (last 9 bytes of each record type). Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.
2. Required fields are indicated by an asterisk (*) next to the field name.
3. Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.
4. Up to ten (10) iterations of Qualifying Arrival information (the ten most recent) will be provided on an incoming Migrant Student transcript. On an outgoing transcript, only provide one; the one in which your school was the "To" school.
5. The following fields are desired, but are not required: QAD from City, QAD from State, and QAD from Country. They were previously reported as being required.
6. The verbiage in School Number, Current Enrollment has changed to clarify the meaning of school numbers associated with virtual courses. See Item #5 .

7.

District Number, Current Enrollment no longer includes a code of 70. See Item #4.

Field Characteristics:

A = Alphabetic only
A/N = Alphameric
N = Numeric only
Z = Zoned numeric
P = Packed decimal
R = Right justified with leading zeros
L = Left justified

Format Characteristics:

Name: 2011-2012 Migrant Student Information
Number: T11

Effective: December 4, 2011

Record Size: 1020

1 1-3 3 A/N Record Type*

The header for the record for this transaction

Code Definition
I11 Interdistrict Record Transfer

2 4-13 10 A/N/R Student Number Identifier, Florida*

If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:

First 9 digits: the student's Social Security Number; and
The 10th digit: the letter "X".

If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:

First 2 digits
NN For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.
Last 8 digits
NNNNNNNN The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

3

14-15

2

A/N

Filler

4

16-17

2

N/R

District Number, Current Enrollment*

The two digit number for the current school district or other agency in which the student is officially enrolled for graduation (see District Name Table, Appendix A ), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution

Code

Definition

01-76 69, 71-76

State assigned number for school district or other agency

99

Other than Florida Public School

5

18-21

4

A/N/R

School Number, Current Enrollment*

The state assigned four digit school number in which the student is officially enrolled for graduation

0001 -9899

District school sites assigned a unique number in the state Master School ID File.

0000

Used for in-state postsecondary and SPEEDE/ExPRESS sending institutions

9997

Migrant Non-Attenders - Used for students identified as Migrant, ages 3 through 21, who are not enrolled in school, and have not graduated from high school.

9998

Used to report Home Schooled students. Students identified and being reported by the district as home schooled students.

3518

McKay Scholarship Participants.

7001

Virtual Instruction Program operated through a contract with a provider that is approved by the DOE, the Florida Virtual School or a state college.

7004

Florida Virtual School Franchise Participants.

7006

School District Virtual Course Offerings.

7023

Virtual Instruction Program offered by the School District.

9994

Private school students served with Fund Source D funds.

9995

Private school students participating in Title I programs.

6

22-30

9

A/N

Filler

7 31-38 8 A/N Migrant Residency Date*

Date when the child entered a particular school district or local operating agency service area and established his/her residency (required for a state to receive funding for the student).

MMDDCCYY Example: 09302003 = September 30, 2003

  39-578 540 A/N QUALIFYING ARRIVAL INFORMATION

Up to ten (10) iterations of Qualifying Arrival information (the ten most recent) will be provided on an incoming Migrant Student transcript. On an outgoing transcript, only provide one; the one in which your school was the "To" school.

 

 

 

 

QUALIFYING ARRIVAL (1)

8 39-46 8 A/N Qualifying Arrival Date (QAD) for Migrant Program Eligibility*

The date a child arrives in a new state or school district as the result of a move which establishes eligibility under federal guidelines.

MMDDCCYY Example: 09082006 = September 8, 2006

9 47-66 20 A/N QAD From City

The name of the city in which the student resided prior to the qualifying move. This field is free-form entry.

10 67-68 2 A/N QAD From State

The two-character code for a state (within the United States, Canada, Mexico, or South America) in which the student resided prior to the qualifying move. A list of valid U.S. state codes is available in Appendix H. A list of valid state codes for Mexico, Canada and South America is available in Appendix BB.

Additional technical information can be found for QAD From State on the MSIX District Assistance Paper .

For states outside this area, or if the state is unknown, use "ZZ".

11 69-70 2 A/N QAD From Country

The code for a country in which the student resided prior to the qualifying move. A list of valid country codes is available in Appendix G. 

Additional technical information can be found for QAD From Country on the MSIX District Assistance Paper .

12 71-90 20 A/N QAD To City*

The name of the city in which the student resides following the qualifying move. This field is free-form entry but must have a value identifying the name of the City to which the student has moved.

Additional technical information can be found for QAD To City on the MSIX District Assistance Paper.

13 91-92 2 A/N QAD To State*

  The two digit abbreviation of the state in the United States in which the student's residence in the new school district is located when the student made the last qualifying move. A list of valid U.S. state codes is available in Appendix H or 'PR' for the U.S. territory of Puerto Rico.

Additional technical information can be found for QAD To State on the MSIX District Assistance Paper .

PLEASE NOTE:  Submit a code of 'ZZ' if the state is not a U.S. state or the U.S. territory of Puerto Rico. Puerto Rico (PR) is the only applicable U.S. Territory/Commonwealth the U.S. DOE MSIX system currently accepts.

 

 

 

 

QUALIFYING ARRIVAL (2)

14-19

93-146

54

A/N

NOTE: Field definitions for items 14-19 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (3)

20-25

147-200

54

A/N

NOTE: Field definitions for items 20-25 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (4)

26-31

201-254

54

A/N

NOTE: Field definitions for items 26-31 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (5)

32-37

255-308

54

A/N

NOTE: Field definitions for items 32-37 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (6)

38-43

309-362

54

A/N

NOTE: Field definitions for items 38-43 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (7)

44-49

363-416

54

A/N

NOTE: Field definitions for items 44-49 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (8)

50-55

417-470

54

A/N

NOTE: Field definitions for items 50-55 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (9)

56-61

471-524

54

A/N

NOTE: Field definitions for items 56-61 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (10)

62-67

525-578

54

A/N

NOTE: Field definitions for items 62-67 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

68 579-1011 433 A/N Filler

69 1012-1020 9 A/N Filler Reserved for Local Use