FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION SUPPORT (OAS)

Effective: December 4, 2011
Revised:

2011-2012 PAS Number

1.

All items 1-158 are valid for interdistrict record transfer. For Scaled Score Reading and Math FCAT tests taken on or after 1/1/2008, that are being sent between school districts (I record types), PAS numbers are required on the FASTER Type 10 record. When sending to postsecondary schools (S record types) or to Bright Futures, this requirement does not apply, and a Type 10 record should not be included in the transmission.

2.

Transfer up to 1 record per student.

3.

Up to thirty PAS Numbers may be sent on one record. If less than thirty tests are sent, leave all fields after last valid test blank.

4.

The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use (last 9 bytes of each record type). Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.

5.

Required fields are indicated by an asterisk (*) next to the field name.

6.

Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.

7. The verbiage in School Number, Current Enrollment has changed to clarify the meaning of school numbers associated with virtual courses. See Item #5 .

12.

District Number, Current Enrollment no longer includes a code of 70. See Item #4.


Field Characteristics:

A =

Alphabetic only

A/N =

Alphameric

N =

Numeric only

Z =

Zoned numeric

P =

Packed decimal

R =

Right justified with leading zeros

L =

Left justified

Format Characteristics:

Name:

2011-2012 PAS Number

Number:

T10

Effective: December 4, 2011

Record Size: 1020

1

1-3

3

A/N

Record Type*

The header for the record for this transaction

Code

Definition

I10

Interdistrict and Bright Futures Record Transfer

S10

Secondary to Postsecondary Transcript and Bright Futures Record Transfer

2

4-13

10

A/N/R

Student Number Identifier, Florida*

If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:

First 9 digits:

the student's Social Security Number; and

The 10th digit:

the letter "X".

If a SPEEDE/ExPRESS institution does not provide a valid social security number or high school student number identifier, the value will be "999999999G".

If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:

First 2 digits

 

NN

For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.

Last 8 digits

 

NNNNNNNN

The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

3

14-15

2

A/N

Filler

4

16-17

2

N/R

District Number, Current Enrollment*

The two digit number for the current school district or other agency in which the student is officially enrolled for graduation (see District Name Table, Appendix A ), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution

Code

Definition

01-76 69, 71-76

State assigned number for school district or other agency

99

Other than Florida Public School

5

18-21

4

A/N/R

School Number, Current Enrollment*

The state assigned four digit school number in which the student is officially enrolled for graduation

0001 -9899

District school sites assigned a unique number in the state Master School ID File.

0000

Used for in-state postsecondary and SPEEDE/ExPRESS sending institutions

9997

Migrant Non-Attenders - Used for students identified as Migrant, ages 3 through 21, who are not enrolled in school, and have not graduated from high school.

9998

Used to report Home Schooled students. Students identified and being reported by the district as home schooled students.

3518

McKay Scholarship Participants.

7001

Virtual Instruction Program operated through a contract with a provider that is approved by the DOE, the Florida Virtual School or a state college.

7004

Florida Virtual School Franchise Participants.

7006

School District Virtual Course Offerings.

7023

Virtual Instruction Program offered by the School District.

9994

Private school students served with Fund Source D funds.

9995

Private school students participating in Title I programs.

6

22-31

10

A/N

Filler

 

 

 

 

TEST1

7

32-34

3

A/N

Test Name

A code representing the name of a test given to an individual student (see Attachment 1, for Test Name Table)

8

35-36

2

A/N

Grade Level

The student's current grade level placement or the grade level for which data are being reported:

Code

Grade or Level

PK

Pre-Kindergarten

KG

Kindergarten

01-12

First through Twelfth Grade

23

Student eligible for Certificate of Completion at the end of grade 12 who elects to remain in a remedial program for one additional school year.

30

Adult, Non-High School Graduate

31

Adult, High School Graduate

If a student is in an ungraded setting, assign the student to the grade in which he or she would normally be enrolled.

The grade level on the Statewide Assessment Program format represents the grade level the student was in at the time the test was administered.

9

37-44

8

N

Test Date

The month, day and year in which the student was tested for each test administration during the school year

MMDDCCYY

Example: 09182006

 

Test taken on September 18, 2006.

10

45-46

2

A/N

Test Subject Content

A code for each subject area of the test (see Attachment 2 for Test Subject Content Codes)

11

47-55

9

A/N

PAS Number (Litho Code) for FCAT

A code for each subject area of the test

 

 

 

 

Test 2

12-16

56-79

24

A/N

NOTE: Field definitions for items 12-16 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 3

17-21

80-103

24

A/N

NOTE: Field definitions for items 17-21 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 4

22-26

104-127

24

A/N

NOTE: Field definitions for items 22-26 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 5

27-31

128-151

24

A/N

NOTE: Field definitions for items 27-31 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 6

32-36

152-175

24

A/N

NOTE: Field definitions for items 32-36 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 7

37-41

176-199

24

A/N

NOTE: Field definitions for items 37-41 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 8

42-46

200-223

24

A/N

NOTE: Field definitions for items 42-46 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 9

47-51

224-247

24

A/N

NOTE: Field definitions for items 47-51 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 10

52-56

248-271

24

A/N

NOTE: Field definitions for items 52-56 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 11

57-61

272-295

24

A/N

NOTE: Field definitions for items 57-61 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 12

62-66

296-319

24

A/N

NOTE: Field definitions for items 62-66 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 13

67-71

320-343

24

A/N

NOTE: Field definitions for items 67-71 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 14

72-76

344-367

24

A/N

NOTE: Field definitions for items 72-76 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 15

77-81

368-391

24

A/N

NOTE: Field definitions for items 77-81 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 16

82-86

392-415

24

A/N

NOTE: Field definitions for items 82-86 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 17

87-91

416-439

24

A/N

NOTE: Field definitions for items 87-91 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 18

92-96

440-463

24

A/N

NOTE: Field definitions for items 92-96 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 19

97-101

464-487

24

A/N

NOTE: Field definitions for items 97-101 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 20

102-106

488-511

24

A/N

NOTE: Field definitions for items 102-106 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 21

107-111

512-535

24

A/N

NOTE: Field definitions for items 107-111 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 22

112-116

536-559

24

A/N

NOTE: Field definitions for items 112-116 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 23

117-121

560-583

24

A/N

NOTE: Field definitions for items 117-121 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 24

122-126

584-607

24

A/N

NOTE: Field definitions for items 122-126 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 25

127-131

608-631

24

A/N

NOTE: Field definitions for items 127-131 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 26

132-136

632-655

24

A/N

NOTE: Field definitions for items 132-136 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 27

137-141

656-679

24

A/N

NOTE: Field definitions for items 137-141 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 28

142-146

680-703

24

A/N

NOTE: Field definitions for items 142-146 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 29

147-151

704-727

24

A/N

NOTE: Field definitions for items 147-151 are the same as those in Test 1, items 7-11.

 

 

 

 

Test 30

152-156

728-751

24

A/N

NOTE: Field definitions for items 152-156 are the same as those in Test 1, items 7-11.

157

752-1011

260

A/N

Filler

158

1012-1020

9

A/N

Filler Reserved for Local Use

Attachment 1 - Test Name Table
Attachment 2 - Test Subject Content Codes