FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION SUPPORT (OAS)

Effective: December 4, 2011
Revised:

2011-2012 Student Information

1.

Record Type:

I01 -

Items 1-39a, 44, 50-55, and 58-69, and 72-73 are valid for interdistrict and Bright Futures records transfer.

 

 

S01 -

Items 1-12, 16-17, 19d-19h, 21, 23-30, 33-35, 37-55, 57, 58-69, and 72-73 are valid for secondary transcripts and Bright Futures records transfer.

 

 

T01 -

Items 1-12, 16, 21-22, 33-35, 45-46, 55, 70-71 are valid for Technical Center transcript transfer.

 

2.

Transfer one record per student.

3.

The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use. Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.

4.

Required fields are indicated by an asterisk (*) next to the field name.

5.

Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.

6.

The Withdrawal Date can be a date in the future only when it is before September 1st of the upcoming school year.

7.

A code of "2" is no longer valid for Differentiated Diploma. See Item #62.

8.

A new Health Examination, School Entry code of “V” has been added. See item #31a.

9.

The valid values for Adult Fee Status have changed. See Item #36c.

10.

New requirements for the MSIX Identification Number are explained. See Item #13.

11.

Three new fields have been created for the three new Subject Area codes of Algebra I, Biology, and Geometry. See Item #39.

12.

The verbiage in School Number, Current Enrollment has changed to clarify the meaning of school numbers associated with virtual courses. See Item #5 .

13.

District Number, Current Enrollment no longer includes a code of 70. See Item #4.

14.

Graduation Option codes '2' and '3' are no longer valid. See Item #18b.


 

Field Characteristics:

A =

Alphabetic only

A/N =

Alphameric

N =

Numeric only

Z =

Zoned numeric

P =

Packed decimal

R =

Right justified with leading zeros

L =

Left justified

Format Characteristics:

Name:

2011-2012 Student Information

Number:

T1

Effective: December 4, 2011

Record Size: 1020

1

1-3

3

A/N

Record Type*

The header for the record for this transaction

Code

Definition

I01

Interdistrict and Bright Futures

S01

Secondary to Postsecondary Transcript Transfer, and Bright Futures Record Transfer

T01

Technical Center Transcript Transfer

2

4-13

10

A/N/R

Student Number Identifier, Florida*

If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:

First 9 digits:

the student's Social Security Number; and

The 10th digit:

the letter "X".

If a SPEEDE/ExPRESS institution does not provide a valid social security number or high school student number identifier, the value will be "999999999G".

If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:

First 2 digits

 

NN

For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.

Last 8 digits

 

NNNNNNNN

The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

3

14-15

2

A/N

Filler

4

16-17

2

N/R

District Number, Current Enrollment*

The two digit number for the current school district or other agency in which the student is officially enrolled for graduation (see District Name Table, Appendix A), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution

Code

Definition

01-76 69, 71-76

State assigned number for school district or other agency

99

Other than Florida Public School

5

18-21

4

A/N/R

School Number, Current Enrollment*

The state assigned four digit school number in which the student is officially enrolled for graduation

0001 -9899

District school sites assigned a unique number in the state Master School ID File.

0000

Used for in-state postsecondary and SPEEDE/ExPRESS sending institutions

9997

Migrant Non-Attenders - Used for students identified as Migrant, ages 3 through 21, who are not enrolled in school, and have not graduated from high school.

9998

Used to report Home Schooled students. Students identified and being reported by the district as home schooled students.

3518 McKay Scholarship Participants.
7001 Virtual Instruction Program operated through a contract with a provider that is approved by the DOE, the Florida Virtual School or a state college.
7004 Florida Virtual School Franchise Participants.
7006 School District Virtual Course Offerings.
7023 Virtual Instruction Program offered by the School District.

9994

Private school students served with Fund Source D funds.

9995

Private school students participating in Title I programs.

6

22-31

10

A/N

Filler

7

32-41

10

A/N/R

Student Number Identifier-Alias, Florida

A ten character code used to identify the last Student Number Identifier, Florida. The number will be reported to the state and will be used to create a history file to enable the state to do longitudinal studies.

If the student's last Student Number Identifier, Florida, was a social security number, the student's Student Number Alias, Florida, will have the following format:

First 9 digits:

the student's Social Security Number; and

The 10th digit:

the letter "X".

If the student's last Student Number Identifier, Florida, was not a social security number, the student's Student Number Alias, Florida, will have the format of the Student Number Identifier, Florida, as it existed prior to July 1, 1991, as follows:

First 2 digits

 

NN

For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.

Last 8 digits

 

NNNNNNNN

The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

8

42-46

5

A/N

Filler

9

47-88

42

A/N/L

Student Name, Legal*

This is a Fixed Field as follows:

 

47-63

17

 

Last Name

 

64-66

3

 

Appendage

 

67-78

12

 

First Name

 

79-88

10

 

Middle/Maiden Name or Initial 

10

89-89

1

A/N

Ethnicity**

A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. The term "Spanish origin" can be used in addition to "Hispanic" or "Latino".

This field is required for currently enrolled students or those who attended school during the 2009-2010 school year.

Code

Definition

Y

Yes, the student is of Hispanic/Latino origin.

N

No, the student is not of Hispanic/Latino origin.

10a

90-90

1

A/N

Race: American Indian or Alaska Native**

A person having origins in any of the original peoples of North, South, or Central America and who maintains tribal affiliation or community attachment.

This field is required for currently enrolled students or those who attended school during the 2009-2010 school year.

Code

Definition

Y

Yes, the student is an American Indian or Alaska Native.

N

No, the student is not an American Indian or Alaska Native.


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

10b

91-91

1

A/N

Race: Asian**

A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

This field is required for currently enrolled students or those who attended school during the 2009-2010 school year.

Code

Definition

Y

Yes, the student is Asian.

N

No, the student is not Asian.


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

10c

92-92

1

A/N

Race: Black or African American**

A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black" or "African American".

This field is required for currently enrolled students or those who attended school during the 2009-2010 school year.

Code

Definition

Y

Yes, the student is Black or African American.

N

No, the student is not Black or African American.


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

10d

93-93

1

A/N

Race: Native Hawaiian or Other Pacific Islander**

A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

This field is required for currently enrolled students or those who attended school during the 2009-2010 school year.

Code

Definition

Y

Yes, the student is a Native Hawaiian or Other Pacific Islander.

N

No, the student is not a Native Hawaiian or Other Pacific Islander.


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

10e

94-94

1

A/N

Race: White**

A person having origins in any of the original peoples of Europe, the Middle East or North Africa.

This field is required for currently enrolled students or those who attended school during the 2009-2010 school year.

Code

Definition

Y

Yes, the student is White.

N

No, the student is not White.


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

11

95-95

1

A

Sex*

Code

Definition

M

Male

F

Female

12

96-96

1

A

Racial/Ethnic Category*

Racial/ethnic group to which the student belongs or with which the student identifies:

This field is required for those students who graduated or left the district before the 2011-2012 school year. In order to identify these students the Diploma Date, or Withdrawal Date, or Certificate of Completion Date should be less than 08/01/2011.

Code

Definition

W

White, Non-Hispanic: Persons having origins in any of the original peoples of Europe, North Africa, or the Middle East

B

Black, Non-Hispanic: Persons having origins in any of the black racial groups in Africa

H

Hispanic: Persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin regardless of race

A

Asian or Pacific Islander: Persons having origins in any of the original peoples of the Far East, Southeast Asia, the Pacific Islands, or the Indian subcontinent.

I

American Indian or Alaskan Native: Persons having origins in any of the original peoples of North America, and who maintain cultural identification through tribal affiliation or community recognition

M

Multiracial: a person having parents of different racial/ethnic categories.

13

97-108

12

A/N

MSIX Identification Number

Unique number generated and assigned by the MSIX System to a migrant student for use in identifying the student's consolidated record.

  • This field will be blank when the student’s record is being sent to MSIX for the first time.
  • It will be required on subsequent submissions for the student once the MSIX ID has been assigned by the MSIX system and returned to the sending district via a FASTER response.

NOTE: This field only applies to Migrant Students. For non-Migrant Student records this field should be left blank.

14

109-109

1

A/N

Migrant Status Term

Migrant Status Term codes are to be used to indicate which terms(s) a migrant student was served and/or identified.

D

Enrolled/Served ONLY in regular 180 day school year

E

Enrolled/Served in Regular 180 day School Year with some or all services provided during an extended day/week.

S

Enrolled/Served ONLY in summer term

B

Served in BOTH regular 180 day school year and summer term

X

Identified, not served

Z

Not Applicable

NOTE: This field only applies to Migrant Students. For non-Migrant Student records this field should be left blank.

15

110-111

2

A/N

Migrant Birth State

The two-character code for a state (within the United States, Canada, Mexico, or South America) in which the Migrant student was born. A list of valid U.S. state codes is available in Appendix H. A list of valid state codes for Mexico, Canada and South America is available in Appendix BB. Additional technical information can be found on the MSIX District Assistance Paper page.

PLEASE NOTE:
If Country of Birth is Mexico (MX), Canada (CC) or one of the South American country codes, Migrant Birth State must be a valid code for the country indicated as found on Appendix BB of the Education Information & Accountability Services Student database.

If Country of Birth is the United States (US), Migrant Birth State must be a valid U.S. state code as found on Appendix H of the Education Information & Accountability Services Student database.

If Country of Birth is not US, MX, CC or one of the South American country codes -or- the Migrant Birth State is not known, Migrant Birth State may be 'ZZ' or spaces.

If the student is not a Migrant student, this field should be spaces.

15a

112-112

1

A/N

Military Family Student

This element is an indicator of whether or not the student is a child of a military family as per s. 1000.36, F.S.

Code

Definition

Y

Yes, this student is a child of a military family.

N

No, this student is not a child of a military family.

Z

Not Applicable. This code should be reported for Prekindergarten students.

16

113-114

2

A/N

Grade Level*

The student's current grade level placement or the grade level for which data are being reported:

Code

Grade or Level

PK

Pre-Kindergarten

KG

Kindergarten

01-12

First through Twelfth Grade

23

Student eligible for Certificate of Completion at the end of grade 12 who elects to remain in a remedial program for one additional school year.

30

Adult, Non-High School Graduate

31

Adult, High School Graduate

(Grade level codes, 13, 14, 15, 16, 17, 20, 21, 22 & 24 are valid through June 30, 1988)

If a student is in an ungraded setting, assign the student to the grade in which he or she would normally be enrolled.

17

115-115

1

A/N

Tech Prep Participant

Indicate whether the student participated, during the current reporting year (secondary) or term (postsecondary), in Tech Prep.

CODE

  

DEFINITION

  

Y

  

The student participated in Tech Prep.

 

N

  

The student did not participate in Tech Prep.

 

  

  

  

 

NOTE:

  

Tech Prep is a specific articulated occupational/technical program. It is offered in secondary and postsecondary institutions

 

18

116-121

6

A/N

Filler

18b

122-122

1

A/N

Graduation Option

Code

Definition

1

24 Credit Standard High School Option

2

18 Credit College Prep Option declared on or prior to June 30, 2004

3

18 Credit Career Prep Option declared on or prior to June 30, 2004

N

Not Applicable. Applies to students who plan to exit with a Special Diploma.

spaces

The student shall be considered to have selected the 24-credit program

4

Applies to a student who plans to exit with a Special Diploma as determined by the IEP Team.

5

18 Credit College Prep Option declared on or after 7/1/04

6

18 Credit Career Prep Option declared on or after 7/1/04

7

Student with disabilities opting to remain in school after receiving a special diploma, certificate of completion or special cert of completion, with no intention of working toward a standard diploma.

8

GED Exit Option Model

Z

Not applicable. Student is not in Grades 9-12.

 

Codes ‘N’ and blank were replaced with codes ‘4’ and ‘Z’ on 01/26/04 to match the codes given in the DOE Data Manual. However ‘N’ and blank will still be accepted until the 20042005 cutover (i.e. will not cause a reject). A code of ‘N’ will be converted to ‘4’ before posting the transcript. A blank code will be converted to either ‘1’ (if the student is in grade 9-12), or ‘Z’ (if the student is not in grade 9-12).

19a

123-130

8

A/N

Minimum Exceptional Student Education Performance Standards Mastered for Graduation Purposes, Date

The month, day and year the exceptional student mastered the Minimum Student Performance Standards required for a Special Diploma. The date is the date the student completes all requirements.

MMDDCCYY

Date of mastery

Example: 05121982

19b

131-138

8

A/N

MEP Enrollment Date

The date on which the student was enrolled in the Migrant Education Program.

MMDDCCYY

Example: 10192006 = October 19, 2006

NOTE: This field only applies to Migrant Students. For non-Migrant Student records this field should be left blank.

19c

139-146

8

A/N

Year Entered Ninth Grade, Graduation Requirements Determination

For the purpose of determining the requirements a student must satisfy for high school graduation, the year (biennium) the student entered ninth grade.

School year is: CCYYCCYY Example: 20052006

19d

147-147

1

A/N

National Merit Scholar

Indicates the student's National Merit Scholar status.

Code

Definition

S

Scholar

F

Finalist

Z

Not Applicable

19e

148-148

1

A/N

National Achievement Scholar

Indicates the student's National Achievement Scholar status.

Code

Definition

S

Merit Scholarship Winner

F

Merit Finalist

Z

Not Applicable

19f

149-154

6

A/N

Communications, Date Passed for Graduation Purposes

A six-digit field used to indicate the month and year when the regular student passed the communications section of a test used to determine graduation eligibility.

MMCCYY

Example: 031999

 

 

19g

155-160

6

A/N

Mathematics, Date Passed for Graduation Purposes

A six-digit field used to indicate the month and year when the regular student passed the mathematics section of a test used to determine graduation eligibility.

MMCCYY

Example: 031999

 

 

19h

161-161

1

A/N

National Hispanic Scholar

Indicates the student's National Hispanic Scholar status.

Code

Definition

S

Scholar

Z

Not Applicable

20

162-214

53

A/N

Filler

21

215-278

64

A/N/L

Address, Mailing

The student's mailing address as follows:

 

215-239

25

 

Street number and name, P.O. Box, or route and box number.

 

240-249

10

 

Apartment number, building number, etc.

 

250-269

20

 

City and state/territory; positions 19-20 must always be the two character state code (see Attachment 3, State Codes)

 

270-278

9

 

Zip code left justified.

22

279-446

168

A/N/L

Student Name, aka

Each name by which the student is also known other than the legal name (up to four names; this is free form for each name).

 

279-320

42

 

Name 1

 

321-362

42

 

Name 2

 

363-404

42

 

Name 3

 

405-446

42

 

Name 4

23

447-447

1

A/N

Birth Date Verification

A one character code which indicates the legal evidence for verifying the student's birth date as specified in Section 232.03 F.S.

Code

Definition

1

A duly attested transcript of the child's birth record filed according to law with a public officer charged with the duty of recording births.

2

Hospital certificate accompanied by parents' notarized statement.

3

Baptismal certificate showing date of birth and place of baptism, accompanied by parents' sworn affidavit.

4

Insurance policy on child which has been in force at least two years.

5

Bible record of child's birth accompanied by parents' sworn affidavit.

6

Passport or certificate of arrival in the U.S. showing age of child.

7

School record, at least four years prior, showing date of birth.

8

Parents' sworn affidavit accompanied by a certificate of examination from a health officer or physician verifying the child's age.

T

Verification obtained from out-of-state transfer records or from the MSRTS record for a migrant student (not valid for entrance into Prekindergarten and Kindergarten students).

9

No verification.

 

Note:

For code 6, a copy of the passport or certificate of arrival may not be placed in the student's permanent record.

Note:

Both the official birth registration card and the official birth certificate are sufficient documentation for code 1. Local district policy may require other information for registration purposes in addition to the birth registration card. Passports or certificates of arrival may not be required as birth date verification, but may be accepted if voluntarily offered.

24

448-465

18

A/N

Birth Place

The city, state/territory, or foreign country where the student was born. It is a free form field. Valid countries and states can be found in the following appendices of the Education Information & Accountability Services Student database manual.

Countries: Appendix G     U.S. States: Appendix H     Migrant States: Appendix BB

25

466-466

1

A

Female Parent/Guardian Code

A code indicating the relationship of each person appearing in the Parent/Guardian Name Fields:

Code

Definition

P

Parent

G

Legal guardian (See Section 744.102(1), F.S. for definition.)

O

Other, such as relative

A

Guardian Ad Litem (See Section 744.102(2), F.S. for definition.)

S

Surrogate parent (See Rule 6A-6.0333, FAC for definition.)

N

No parent/guardian required.

26

467-491

25

A/N

Female Parent/Guardian Name

The name of the female parent, legal guardian, or other adult responsible for the student (last name should be first).

The requested format is to place the mother's name in this field, using the format last name, first name including a comma to separate the mother's first name from the last. This is especially important when reporting Migrant Students or Migrant non-attenders.

Example: Doe, Jane

Additional technical information can be found on the District Migrant Instruction page.

27

492-492

1

A

Male Parent/Guardian Code

Same as item 25

28

493-517

25

A/N

Male Parent/Guardian Name

The name of the male parent, legal guardian, or other adult responsible for the student (last name should be first).

The requested format is to place the father's name in this field, using the format last name, first name including a comma to separate the father's first name from the last. This is especially important when reporting Migrant Students or Migrant non-attenders.

Example: Doe, John

Additional technical information can be found on the District Migrant Instruction page.

29

518-518

1

A

Parent/Guardian Code

Same as item 25 for Non-Migrant Students.

In cases where the name of a migrant student's mother or father is not available, enter the name of the available legal guardian or other adult responsible for the student and identify them by the appropriate gender code 'F' or 'M'.

Code

Definition

M

"Male" parent, legal guardian, or other adult responsible for the student

F

"Female" parent, legal guardian, or other adult responsible for the student

30

519-543

25

A/N

Parent/Guardian Name

The name of the parent, legal guardian, or other adult responsible for the student (last name should be first).

31a

544-544

1

A

Health Examination, School Entry

Certification that a school health examination has been performed within one year prior to initial enrollment into a Florida public or non-public school as required by Section 232.0315, F.S.

Code

Definition

Y

School entry health examination certified.

T

Transferred from another Florida school without a health examination record.

R

Religious exemption (any child shall be exempt upon written request of parent or guardian of such child stating objections of such examination on religious grounds)

N

The student is an initial entry into a Florida school who has not presented a school health examination and has been enrolled in this district fewer than 31 days under Section 232.0315, F.S.

V

The student is in a virtual instruction program or is home-schooled, has not presented a school health exam, does not physically participate in any school building activities, and none of the other codes apply.

31b

545-545

1

A

Critical/Chronic Health Information - 911 Medical Alert

Medical alert of a potentially life-threatening condition.

Code

Definition

Y

Yes

N

No

31c

546-590

45

A/N/L

Critical/Chronic Health Information - 911 Medical Alert

The name and telephone number of the school contact designated to provide critical/chronic health information - 911 medical alert information on the student.

31d

591-592

2

A

Screening for Hearing Problems

A code which indicates whether the student was screened for hearing problems and passed the test, or was screened for hearing problems and did not pass the test.

Code

Definition

HY

Student was screened for hearing problems and passed the test.

HT

Student was screened for hearing problems, did not pass the test, and received appropriate treatment.

HN

Student was screened for hearing problems, did not pass the test, and did not receive appropriate treatment.

ZZ

Not Applicable

 

Note:

This element is to be used to report the results of screening for hearing problems for kindergarten students.

31e

593-594

2

A

Screening for Vision Problems

A code which indicates whether the student was screened for vision problems and passed the test, or was screened for vision problems and did not pass the test.

Code

Definition

VY

Student was screened for vision problems and passed the test.

VT

Student was screened for vision problems, did not pass the test, and received appropriate treatment.

VN

Student was screened for vision problems, did not pass the test, and did not receive appropriate treatment.

ZZ

Not Applicable

 

Note:

This element is to be used to report the results of screening for vision problems for kindergarten students.

32

595-649

55

A/N

Filler

33

650-674

25

A/N/L

School Name, Current*

The name of the school where the student is currently officially enrolled

34

675-739

65

A/N/L

School Address, Current

Street, city, state, and zip code for the student's current school

 

675-707

33

 

Address Line 1

 

708-739

32

 

Address Line 2

35

740-749

10

N

School Phone Number

The phone number of a school.

EXAMPLE: 8505551212 (850)555-1212

36a

750-750

1

A/N

Migrant Continuation of Services

A code to identify migrant children whose eligibility has expired (who are no longer classified as migrant students) but who continue to receive migrant program educational or educationally related services.

Code

Definition

A

A child who ceases to be classified as migrant during a school term but who is still eligible for services until the end of the term. (This represents a partial year of services after the child’s migrant eligibility has expired.)

B

A child who ceases to be classified as a migrant but who continues to receive services for one additional school year because comparable services are not available through other programs. (This represents an additional school year of services after the child’s migrant eligibility has expired.)

C

A secondary school student who ceases to be classified as migrant but who is served through credit accrual programs until graduation.

Z

The student was not a migrant student or was a migrant student but did not receive Continuation of Services this school year.

36b

751-751

1

A/N

Migrant Priority for Services

An indicator that the migrant student has been classified as failing or at risk of failing to meet the state achievement requirements.

Code

Definition

Y

The migrant student is designated as Priority for Services.

N

The migrant student is not designated as Priority for Services.

Z

The student is not a migrant student.

36c

752-752

1

A/N

Adult Fee Status

A one character code that indicates the fee status of adult general education, postsecondary career and technical education students.

A one-character This code that can indicates whether the student was classified as a resident for tuition purposes for the payment of tuition for a career certificate (PSAV) or applied technology diploma program at a district technical center. Districts report residency information on the Adult Fee Status data element. Valid values for the residency determination are R, W, D, U, X, and E (see the Education Information & Accountability Services Student Data Base manual). If a residency determination was not made for a student, then the field should be blank. The last residency determination made for the student for the academic year should be reported.

Note: Values of R, W, and D indicate that a student was classified as a resident for tuition purposes under the requirements of Section 1009.21, F.S.

Values of U, X and E indicate that the student was classified as a non-resident under the requirements of Section 1009.21, F.S.

36d

753-757

5

A/N

Filler

37

758-760

3

A/N

Withdrawal Code

For PK-12, a state defined code indicating the status under which the PK-12 student withdrew from a school or district. Valid codes for PK-12 can be found in Appendix A of the Education Information & Accountability Services Student data base. For adults, withdrawal reason is defined as a code which indicates that the student separated from the district/program prior to completion, or that the student received a diploma or a certificate of completion. Valid codes for adults can be found in Appendix B of the Education Information & Accountability Services Student data base. Blanks are also valid for this field.

38

761-768

8

A/N

Withdrawal Date

The calendar date on which the student actually withdrew from the current school district. (This field can also be blank). It can be a date in the future only when it is before September 1st of the upcoming school year.

MMDDCCYY

Example: 12101982

39

769-836

68

N/R

Credits Needed, Local Subject Area Requirements

The number of credits to be earned by the student in each local subject area taken to meet local high school graduation requirements. (Two implied decimal places.)

NNNN

0150

One and one-half credits, 01.50, needed to complete requirements in local subject area.

 

769-772

4

N/R

Credits Needed, Local Subject Area Requirements - ENGLISH

 

773-776

4

N/R

Credits Needed, Local Subject Area Requirements - MATHEMATICS

 

777-780

4

N/R

Credits Needed, Local Subject Area Requirements - SCIENCE

 

781-784

4

N/R

Credits Needed, Local Subject Area Requirements - AMER HISTORY

 

785-788

4

N/R

Credits Needed, Local Subject Area Requirements - WORLD HISTORY

 

789-792

4

N/R

Credits Needed, Local Subject Area Requirements - ECONOMICS

 

793-796

4

N/R

Credits Needed, Local Subject Area Requirements - AMER GOVERNMENT

 

797-800

4

N/R

Credits Needed, Local Subject Area Requirements - PRACTICAL ARTS*

*Subject Area VOCATIONAL used prior to 2007-08 school year.

 

801-804

4

N/R

Credits Needed, Local Subject Area Requirements - PERFORM FINE ART

 

805-808

4

N/R

Credits Needed, Local Subject Area Requirements - LIFE MGMT SKILLS

 

809-812

4

N/R

Credits Needed, Local Subject Area Requirements - PHYSICAL ED

 

813-816

4

N/R

Credits Needed, Local Subject Area Requirements - FOREIGN LANGUAGE

 

817-820

4

N/R

Credits Needed, Local Subject Area Requirements - LANGUAGE ARTS

 

821-824

4

N/R

Credits Needed, Local Subject Area Requirements - SOCIAL STUDIES

 

825-828

4

N/R

Credits Needed, Local Subject Area Requirements - ELECTIVE

 

829-832

4

N/R

Credits Needed, Local Subject Area Requirements - ESE

 

833-836

4

N/R

Credits Needed, Local Subject Area Requirements - COMPUTER ED

 

837-840

4

N/R

Credits Needed, Local Subject Area Requirements – ALGEBRA I

 

841-844

4

N/R

Credits Needed, Local Subject Area Requirements – GEOMETRY

 

845-848

4

N/R

Credits Needed, Local Subject Area Requirements – BIOLOGY

39a

849-882

34

A/N

Filler

40

883-888

6

N/R

Class Rank, Numerical Position

The numerical position of the graduating high school student in the completion group based on district grade point average

41

889-890

2

N/R

Class Rank, Percentile

The percentile rank indicating the position of the graduating high school student in the completion group (this will be based on the district grade point average)

42

891-896

6

N/R

Class Rank, Total Number

The total number of graduating high school students in the completion group

43

897-901

5

N

Grade Point Average District, Cumulative

The calculated numeric grade point averages for all courses completed in grades 9-12 for credit toward graduation if different from the state 4.0 Cumulative grade point average (each calculation is a locally defined item).

District Grade Point Averages may be either weighted or unweighted. The district Grade Point Average Scale used on the automated permanent record must be defined in the comment items on the Student School Year Transfer format.

44

902-906

5

N

Grade Point Average State, Cumulative

The numeric value of the student's cumulative grade point average calculated on an unweighted 4.0 scale, if different from the Grade Point Average District Cumulative. The Grade Point Average State, Cumulative is used to determine if the student has met the state high school graduation requirements of a minimum of 24 credits and a 1.5 GPA based on a 4.0 scale. See Section 1003.43, F.S., for general requirements for high school graduation.

This grade point average will be calculated as specified in Section 1003.437, F.S., by assigning quality points of "A" = 4, "B" = 3, "C" = 2, "D" = 1, "F" = 0, "Incomplete" = 0 to the letter grades displayed on the automated permanent record ("+" and "-" signs will be ignored).

If the district's Cumulative Grade Point Average for the student is based on a different scale than the 4.0 scale noted above, the district must calculate a Grade Point Average State, Cumulative.

The Grade Point Average District, Cumulative and the Grade Point Average State, Cumulative, if different from the district's average, will be displayed on the automated permanent record and the transcript. This State Grade Point Average will be used for all state-defined functions. See Section 1003.437, F.S., for the statewide grading scale.

NNNNN

Example:

36250 (for a GPA of 3.6250)

 

 

0.0000

NOTE: GPA State, Cumulative must be reported for all students in grades 9-12 and should be reported for any students in grades 6-8 where it is applicable.

45

907-914

8

N

Diploma Date (Graduation Date)

The date the diploma was awarded to the student or the last day of the term, if different

MMDDCCYY

Example: 06121983

00000000

Valid when no diploma has been awarded

NOTE: Zeroes are valid in month and/or day if the sending institution is a SPEEDE/ExPRESS institution.

46

915-917

3

A/N

Diploma Type

The type of diploma awarded the student upon high school graduation.

Code

Definition

W06

Standard High School Diploma

W07

Special Diploma (option one)

W6A

Standard High School Diploma (College Prep Option)

W6B

Standard High School Diploma (Career Prep Option)

W10

Standard High School Diploma (GED and State Approved Graduation Test)

WFA

Standard High School Diploma (College Prep Option & Alternate Assessment)

WFB

Standard High School Diploma (Career Prep Option & Alternate Assessment)

WGA

Standard High School Diploma (GED and Alternate Assessment)

WFW

Standard High School Diploma (FCAT Waiver)

WFT

Standard High School Diploma (Alternate Assessment)

WGD

State of Florida Diploma (GED only)

W27

Special Diploma (option two)

W43

Adult Standard High School Diploma

W45

Adult State of Florida Diploma (GED)

W52

Adult Standard High School Diploma (Alternate Assessment)

ZZZ

Not Applicable

Standard Diploma:
Diploma awarded to students who have passed the Graduation Test, successfully completed the minimum number of academic credits as identified in Section 1003.43, F.S., and successfully completed any other requirements prescribed by state or the local school board.

Standard diploma awarded to students who have received a FCAT waiver, successfully completed the minimum number of academic credits as identified in Section 1003.43, F.S. and successfully completed any other requirements prescribed by the state or the local school board.

Standard Diploma awarded to students who have met all of the requirements to graduate based on the 18-credit college preparatory graduation option.

Standard Diploma awarded to students who have met all of the requirements to graduate base on the 18-credit career preparatory graduation option.

Standard Diploma using the GED Exit Option Model:
Standard diploma awarded to students who have passed the GED Tests and the Graduation Test. These Standard diplomas are to be recorded as W10 for high school students.

Standard diploma awarded to students who have satisfied the graduation test requirement through an alternate assessment, successfully completed the minimum number of academic credits as identified in Section 1003.43, F.S. and successfully completed any other requirements prescribed by the state or the local school board.

Differentiated Diploma:
Diploma awarded in lieu of the standard diploma to those students exceeding the prescribed minimums. Differentiated diplomas are to be recorded as standard diplomas (W06).

Special Diploma:
Diploma awarded to students who have been properly classified as educable mentally handicapped, trainable mentally handicapped, hearing impaired, specific learning disabled, emotionally handicapped, physically impaired, or language impaired.

Effective with the 1994-95 school year, school boards may award Special Diplomas based on two (2) options.

a)

Option one shall include procedures for determining and certifying mastery of student performance standards for exceptional students as prescribed in Rule 6A-1.0996(3)-(10), FAC.

b)

Option two shall include procedures for determining and certifying mastery of demonstrated employment and community competencies in accordance with Rule 6A-1.0996(12), FAC.

State of Florida Diploma (GED):
Diploma awarded to students based on the student's satisfactory completion of the General Education Development Test.

a)

Diploma (WGD) awarded to high school students who participated in the GED Exit Option Model, successfully completed the GED, but did not pass the Graduation Test.

b)

Diplomas awarded to adult students should be recorded as W45.

Note:

This information can be derived from the attendance system.

 

 

47

918-925

8

N

Certificate of Completion, Date

The month, day and year the certificate was awarded, normally the last day of the term

MMDDCCYY

Example: 12101982

00000000

Valid when no certificate has been awarded

NOTE: Zeroes are valid in month and/or day if the sending institution is a SPEEDE/ExPRESS institution.

48

926-928

3

A/N

Certificate of Completion, Type

The type of certificate of completion awarded to the student in lieu of a high school diploma.

Code

Definition

W08

Certificate of Completion:

 

Certificate awarded to students who have completed the minimum number of credits and all other requirements prescribed by the local school board, but failed to earn passing scores on the state approved graduation test or an alternate assessment or to achieve a cumulative grade point averge of 2.0 on a 4.0 scale.

W8A

Certificate of Completion:

 

Certificate awarded to students who have completed all requirements for the standard high school diploma, including a cumulative grade point average of 2.0 on a 4.0 score, except for passage of the state approved graduation test or alternate assessment. Students who receive a CPT-Eligible certificate of completion are allowed to take the College Placement Test (CPT) and be admitted to remedial or credit courses at a state college as appropriate.

W09

Special Certificate of Completion:

 

Certificate awarded to students who have been properly classified as educable mentally handicapped, trainable mentally handicapped, profoundly mentally handicapped, deaf or hard-of-hearing, specific learning disabled, orthopedically impaired, other health impaired, traumatic brain injured, language impaired, emotional/behavioral disabled, dual-sensory impaired, or autism spectrum disorder and who have met all applicable requirements prescribed by the local school board but are unable to meet the appropriate special state minimum requirements.

W44

Adult Certification of Completion:

 

Certificate of Completion, see definition above, awarded to an adult student enrolled in the adult secondary education program.

W53

Adult College Placement Test (CPT)-Eligible Certificate of Completion:

 

Certificate awarded to an adult student who completed all of the requirements to receive an adult standard high school diploma, including a cumulative grade point average of 2.0 on a 4.0 scale, except passing the state approved graduation test or alternate assessment. Students who receive this certificate of completion are eligible to take the College Placement Test and be admitted to remedial or credit courses at a state college, as appropriate.

ZZZ

Not Applicable

49

929-936

8

A/N

Class Rank, Effective Date

The date the student's class rank is determined.

MMDDCCYY

Example: 01161990

 

Class rank was determined on January 16,1990.

00000000

Not applicable or class rank has not been determined.

NOTE: This field is optional and may be blank, at district discretion.

50

937-938

2

A/N

Native Language, Student

A code which identifies the native language spoken by the student. Valid codes can be found in Appendix N of the Education Information & Accountability Services Student data base.

Code

Definition

NN

The language code of the student.

ZZ

Not applicable (ZZ is not valid for students in grades PK-12.)

51

939-946

8

A/N

Limited English Proficient: Home Language Survey Date

The date that indicates completion of the Home Language Survey in accordance with Rule 6A-6.0902, FAC.

CCYYMMDD

Example: 19910118

 

Home Language Survey Date was January 18, 1991.

52

947-948

2

A/N

Country of Birth

A two character code which identifies the country of birth of the student. Valid codes for PK-12 can be found in Appendix G of the Education Information & Accountability Services Student data base. Additional technical information can be found on the District Migrant Instruction page.

PLEASE NOTE:
If Addressed Institution is MSIX (990006), this field may be 'ZZ' or spaces.
For non-migrant reporting, code 'ZZ' is valid only for grade levels 30 and 31.

53

949-950

2

A/N

Parent/Guardian Primary Home Language

This is a two character code indicating the primary home language of the parent(s) or guardian(s) of the student. Record the code representing the predominant language spoken in the home by the parent(s) or guardian(s). Valid codes for PK-12 can be found in Appendix N of the Education Information & Accountability Services Student data base.

54

951-952

2

A/N

Graduation Requirement Basis

A code representing the criterion under which the student is graduating. If the student is not graduating based on Florida standards then the State Code (Attachment 3) or the Foreign Country Code (Attachment 2) should be used. Use 'EX' if the student is graduating under Florida's Exceptional Education Program.

55

953-960

8

N

Birth Date*

The numeric representation of the date on which the student was born.

CCYYMMDD

Example: 19691201

56

961-961

1

A/N

Resident Status, State/County

A code representing the resident status of the student for purposes of enrollment as defined in Section 228.121(2), F.S.

Code

Definition

0

PK-12 Student: Foreign exchange student enrolled in a Florida public school.

A

PK-12 Student: Out-of-county resident enrolled in this school district pursuant to an inter-district agreement for students with disabilities as per Rule 6A-6.0311(3), FAC, Eligible Special Programs for Exceptional Students.

B

PK-12 Student: Out-of-county resident enrolled in this school district under circumstances other an in codes 0, A or 1.

2

PK-12 Student: Out-of-state resident enrolled in this school district.

3

PK-12 Student: In-county resident.

4

Adult Student: Florida resident.

5

Adult Student: Out-of-state resident.

6

Adult Student: In-State evacuee

7

Adult Student: Out-of-state evacuee resident.

Z

Not Applicable

NOTE: When providing special education programs through contractual arrangements with nonpublic schools or community facilities, the school district is responsible for verifying that the student is a resident of the school district.

57

962-962

1

A/N

Multiple Birth Student

A code which indicates whether the student is a twin, triplet, etc. This field is required for Migrant students, optional for all other students.

Code

Definition

Y

The student is a twin, triplet, etc.

N

The student is not a twin, triplet, etc.

Z

Unknown

57a

963-964

2

A/N

Filler

58

965-965

1

A/N

Even Start Family Literacy Program

A code which indicates whether or not the child birth through age seven and their family are participating in the Even Start Family Literacy Program.

Code

Definition

Y

Yes

N

No

Z

Not Applicable

59

966-966

1

A/N

Florida First Start Program Participation

A code which indicates whether or not the child birth through age three and their family are participating in the Florida First Start Program.

Code

Definition

Y

Yes

N

No

Z

Not Applicable

60

967-967

1

A/N

Filler

61

968-968

1

A/N

Program Participation Prior to Kindergarten

A code which indicates the program in which a preschool age student is currently participating or a kindergarten student participated in the year prior to kindergarten entry. When the student participates/participated in more than one program, the program which is/was the primary funding source is to be recorded.

Code

Definition

C

Chapter 1 Prekindergarten - A federal funded preschool program serving three and four year olds who live in Chapter 1 attendance zones and are educationally disadvantaged.

H

Head Start - A federal funded preschool program serving three and four year olds who meet income eligibility requirements; program may be operated by school district or community agency.

L

Readiness Program Operated by Local Coalition - These programs operate under contract with local readiness coalitions and are supported by state or federal funds and/or a sliding fee scale based on the parents’ income. These include programs formerly known as Subsidized Child Care and Prekindergarten Early Intervention..

M

Migrant Prekindergarten - A federal or state funded preschool program for three and four year old children of current or former migratory agricultural or fishing laborers.

P

Non-Subsidized Child Care - child care provided in a licensed or licensed-exempt facility or a registered or licensed family day care home for which the family pays the total tuition costs.

D

Prekindergarten Program for Children with Disabilities - A federally and state funded program with the Florida Education Finance Program (FEFP) for three and four year olds with disabilities.

I

Prekindergarten Early Intervention - A state funded program serving three and four year olds who meet specific eligibility requirements.

F

Fee for Service - A prekindergarten program operated by a local school district in which parents pay tuition.

S

Subsidized Child Care - A federal and state funded program serving children birth to age 12 through which an eligible family receives a government subsidy to pay the total or partial costs of child care. The location of the care does not necessarily determine subsidized child care status.

T

Teenage Parent Program - A child care program provided by the district for the child(ren) of a parent or parents who are enrolled in or who have completed a Teenage Parent program and who are enrolled full-time in a public school in the district.

O

Prekindergarten, Other - A preschool program operated by a school district (excluding those identified above).

N

None - The student did not participate in a prekindergarten program.

V

Voluntary Prekindergarten Education Program - A prekindergarten education program delivered by a public school for children who have attained the age of four years old on or before September 1 of the school year in which the child is eligible to attend.

Z

Not Applicable (The student is not a kindergarten student.)

 

NOTE:

1.

This element is to be used for recording current program participation for preschool age children.

 

2.

In addition, this element is to be used for recording prekindergarten program participation the year prior to entering kindergarten for students currently in kindergarten.

62

969-969

1

A/N

Differentiated Diploma

A one-character code which indicates that the diploma earned by the student is distinguished in a particular way as defined within the district. A Differentiated Diploma was awarded in lieu of the standard diploma to a student who exceeded the prescribed minimums.

Code

Definition

1

Superintendant's Diploma of Distinction

2

Career Education Certification (per section 1003.431, F.S.)

Z

Not Applicable

63

970-970

1

A/N

International Baccalaureate Diploma

A code which indicates that the diploma earned by the student is an International Baccalaureate Diploma.

Code

Definition

Y

Yes

N

No

Z

Not Applicable

64

971-971

1

A/N

College Ready Diploma

A code which indicates that the diploma earned by the student is a College Ready Diploma as defined in Section 6 of HB 1545.

Code

Definition

Y

Yes

N

No

Z

Not Applicable

65

972-972

1

A/N

Advanced International Certificate Program

A code which indicates that the student completed the Advanced International Certificate Program.

Code

Definition

Y

Yes

N

No

Z

Not Applicable

66

973-973

1

A/N

Community Service Requirement Met

A code which indicates that the student has met the requirement for Community Service within the district.

Code

Definition

Y

Yes

N

No

Z

Not Applicable

67

974-974

1

A/N

Early Admission Student

A one-character code indicating if the student has matriculated in a college or university full time instead of completing high school studies.

Code

Definition

Y

Early Admission Student

Z

Not Applicable

68

975-975

1

A/N

Additional School Year Student

A code to indicate that the student being reported has accepted a Certificate of Completion, but has returned to school during an additional school year beyond Grade Level 12 for the purpose of completing graduation requirements in order to be awarded a diploma.

Code

Definition

F

Opting to continue to receive FAPE* (use this code for students with disabilities)

S

Seeking a Standard Diploma (may be used for disabled or non-disabled)

Y

Yes (Valid until 7/2000)

Z

Not Applicable

69

976-976

1

A/N

Advanced International Certificate of Education Diploma

A code which indicates that the diploma earned by the student is an Advanced International Certificate of Education Diploma.

Code

Definition

Y

Yes

N

No

Z or space

Not Applicable

70

977-977

1

A/N

Technical Center Transcript Status

This denotes whether or not this is a complete, final Technical Center transcript.

Code

Definition

Y

Transcript is complete, student is not currently enrolled.

P

Student is currently enrolled, and courses in progress are included.

Space

Not Applicable.

 

71

978-985

8

A/N

Technical Center Transcript Date Prepared

 

The date this Technical Center Transcript was prepared.

 

CCYYMMDD

Example: 20080131

72

986-989

4

N/R

Community Service Hours

The number of hours of Community Service the student has earned toward Social Studies and/or elective credit for graduation, as provided in Section 232.246(1),F.S.

NNNN

Examples

0007

7 hours of Community Service

 

 

1015

1015 hours of Community Service

73

990

1

A/N

Physical Education Waiver (KG-8 Student)

Indicate whether the student's physical education requirement has been waived for the school year as per Section 1003.455(4), F.S.

Code

Definition

Y

KG-8 student with a Physcial Education Waiver.

N

KG-8 student with no Physcial Education Waiver.

Z

Not Applicable. Student is in grades PK or 9-12.

74

991-1011

21

A/N

Filler

75

1012-1020

9

A/N

Filler Reserved for Local Use

Attachment 3 - State Codes