FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION SUPPORT (OAS)

Effective: December 14, 2008
Revised:

2008-2009 Migrant Student Information

1. The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use (last 9 bytes of each record type). Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.
2. Required fields are indicated by an asterisk (*) next to the field name.
3. Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.
4. Up to ten (10) iterations of Qualifying Arrival information (the ten most recent) will be provided on an incoming Migrant Student transcript. On an outgoing transcript, only provide one; the one in which your school was the "To" school.
5. The following fields are desired, but are not required: QAD from City, QAD from State, and QAD from Country. They were previously reported as being required.
6. The valid values for School Number, Current Enrollment have been expanded to include numbers "N998", "N999", "9994", and "9995".

Field Characteristics:

A = Alphabetic only
A/N = Alphameric
N = Numeric only
Z = Zoned numeric
P = Packed decimal
R = Right justified with leading zeros
L = Left justified

Format Characteristics:

Name: 2008-2009 Migrant Student Information
Number: T11

Effective: December 14, 2008

Record Size: 1020

1 1-3 3 A/N Record Type*

The header for the record for this transaction

Code Definition
I11 Interdistrict Record Transfer

2 4-13 10 A/N/R Student Number Identifier, Florida*

If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:

First 9 digits: the student's Social Security Number; and
The 10th digit: the letter "X".

If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:

First 2 digits
NN For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.
Last 8 digits
NNNNNNNN The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

3

14-15

2

A/N

Filler

4

16-17

2

N/R

District Number, Current Enrollment*

The two digit number for the current school district in which the student is officially enrolled for graduation (see District Name Table, Appendix A ), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution

Code

Definition

01-76 & 78-79 

State assigned number for school district or other agency

99

Other than Florida Public School

5

18-21

4

A/N/R

School Number, Current Enrollment*

The state assigned four digit school number in which the student is officially enrolled for graduation

0001 - 9899

District school sites assigned a unique number in the state Master School ID File.

0000

Used for in-state postsecondary and SPEEDE/ExPRESS sending institutions

9997

Migrant Non-Attenders - Used for students identified as Migrant, ages 3 through 21, who are not enrolled in school, and have not graduated from high school.

N998

DPS/MIS reporting number for Home Education setting.

N999

DPS/MIS reporting number for out-of-state or PK-12 nonpublic in-state schools.

9994

Private school students served with Fund Source D funds.

9995

Private school students participating in Title I programs.

6

22-30

9

A/N

Filler

7 31-38 8 A/N Migrant Residency Date*

Date when the child entered a particular school district or local operating agency service area and established his/her residency (required for a state to receive funding for the student).

MMDDCCYY Example: 09302003 = September 30, 2003

  39-578 540 A/N QUALIFYING ARRIVAL INFORMATION

Up to ten (10) iterations of Qualifying Arrival information (the ten most recent) will be provided on an incoming Migrant Student transcript. On an outgoing transcript, only provide one; the one in which your school was the "To" school.

 

 

 

 

QUALIFYING ARRIVAL (1)

8 39-46 8 A/N Qualifying Arrival Date (QAD) for Migrant Program Eligibility*

The date a child arrives in a new state or school district as the result of a move which establishes eligibility under federal guidelines.

MMDDCCYY Example: 09082006 = September 8, 2006

9 47-66 20 A/N QAD from City

The name of the city in which the student resided prior to the qualifying move.

10 67-68 2 A/N QAD from State

The two-character code for a state (within the United States, Mexico or Canada) in which the student resided prior to the qualifying move. A list of valid state codes is available in Appendix Z. For states outside this area, or if the state is unknown, use "ZZ".

11 69-70 2 A/N QAD from Country

The code for a country (other than the US) in which the student resided prior to the qualifying move. A comprehensive list of valid country codes is available on dataset FRN.DISTRICT.COUNTRY on NWRDC.

12 71-90 20 A/N QAD To City*

The name of the city in which the student resides following the qualifying move.

13 91-92 2 A/N QAD to State*

The name of the state (within the United States) or outlying area in which the student's residence in the new school district is located when the student made the last qualifying move. A list of valid state codes is available on dataset FRN.DISTRICT.STATE on NWRDC.

 

 

 

 

QUALIFYING ARRIVAL (2)

14-19

93-146

54

A/N

NOTE: Field definitions for items 14-19 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (3)

20-25

147-200

54

A/N

NOTE: Field definitions for items 20-25 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (4)

26-31

201-254

54

A/N

NOTE: Field definitions for items 26-31 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (5)

32-37

255-308

54

A/N

NOTE: Field definitions for items 32-37 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (6)

38-43

309-362

54

A/N

NOTE: Field definitions for items 38-43 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (7)

44-49

363-416

54

A/N

NOTE: Field definitions for items 44-49 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (8)

50-55

417-470

54

A/N

NOTE: Field definitions for items 50-55 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (9)

56-61

471-524

54

A/N

NOTE: Field definitions for items 56-61 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

 

 

 

 

QUALIFYING ARRIVAL (10)

62-67

525-578

54

A/N

NOTE: Field definitions for items 62-67 are the same as those in QUALIFYING ARRIVAL (1), items 8-13.

68 579-1011 433 A/N Filler

69 1012-1020 9 A/N Filler Reserved for Local Use