FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
FLORIDA INFORMATION RESOURCE NETWORK

Effective: November 24, 2002
Revised: September 20, 2002

2002-2003 Degree Format for Postsecondary Transcript

1. Degree records may be interspersed throughout a student's transcript in the same way as Remark Segment records (P04) records.
2. The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use. Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.
3. Item 33, although not required, is a field which can be used in the translation of the FASTER format to the SPEEDE format. If your institution can supply this field, the SPEEDE transcript produced from the translation will be more complete. Also, when receiving a transcript from a SPEEDE institution, this field may supply you with information useful in admissions and placement.
4. Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.
5. A note has been added to Term Designator stating that the values 999999 and 000000 are invalid if the degree is awarded by the sender. A note has also been added to Term Tag Number, item 4, stating that 0 is invalid if the degree is awarded by the sender. For clarity's sake, definitions also have been added to these fields, instead of referencing the definitions in the Term Header Record, P02.
6. The new codes 2, 3, and 4 have been added to the list of codes in Degree Level, item 5.
7. A new field, Institution Code Qualifier, item 5a, has been added to provide a code that describes the Institution Code, item 6. The definition of Institution Code has been modified to describe the item more accurately.
8. Eight bytes of Filler, item 6a, have been added after the Institution Code, item 6.
9. A new field, Institution Name, item 6b, has been added after the new Filler.
10. A note has been added to the definition of Degree Date, item 7, stating that zeroes are valid in the month and/or day if the sending institution is a SPEEDE/ExPRESS institution or the degree is not awarded by the sender.
11. The twenty-fourth occurrence of the Comments Field has been deleted and the subsequent fields have been re-numbered.

Field Characteristics:

A = Alphabetic only
A/N = Alphameric
N = Numeric only
Z = Zoned numeric
P = Packed decimal
R = Right justified with leading zeros
L = Left justified

Format Characteristics:

Name: 2002-2003 Degree Format for Postsecondary Transcript
Number: P07

Effective Date: November 24, 2002

Record Size: 1020
1 1-3 3 A/N Record Type*

This is the record type for the transaction. The value will always be "P07".
2 4-13 10 A/N/L Social Security Number*

List the student's social security number.
  4-12 9 N Social Security Number
  13-13 1 A/N Filler
3 14-19 6 N Term Designator*

This is the same as described in Item 3 of the Term Header Record (record type P02). This field, along with the Term Tag Number, will tie the degree segments to the appropriate term header.

This is a standard six digit code used to designate the term associated with this remark, if any. If this remark is not associated with any term header, it may be used to place it in proper sequence on the transcript. A value of all zeroes will be valid if the Remarks record precedes the first Term Record; a value of all nines will be valid only if the record follows the final Course Record. The first four digits are for the year; the last two digits designate a month. For January 1987, a term designator of 198701 would be used.

Format: YYYYMM

NOTE: The values of 000000 and 999999 are invalid if the degree was awarded by the sending institution.

4 20-20 1 N Term Tag Number*

This is the same as described in Item 4 of the Term Header Record (record type P02). This field, along with the Term Designator, will tie the degree segments to the appropriate term header.

This is a sequential number assigned to this remark. If this remark segment is to be associated with a term header, it will bear the same number as the term header. This number will be 0 unless this remark is associated with a term header that has a tag number other than 0.

NOTE: The value of 0 is invalid if the degree was awarded by the sending institution.
5 21-21 1 A/N Degree Level*

This indicates the level of the degree or certificate awarded to the student by the sending institution.
Academic Level Code Definition
High School G GED
H High School Diploma
U College Ready Diploma

Postsecondary A Associate in Arts, AA
Undergraduate B Baccalaureate
C Associate in Science, AS
J Associate Degree, AA/AS unknown
Y Associate in Applied Science
I Advanced Technical Certificate
K Certificate, AS
1 Associate in Science, Statewide Articulated AS
2 Applied Technology Diploma
3 Postsecondary certificate or diploma (less than one year)
4 Postsecondary certificate or diploma (one year or more but less than two years)
Q Other
Postsecondary D Doctorate
Graduate E Advanced Master's
F Dentistry, DDS or DMD
L Law, LLB or JD
M Master's
O Other
P First Professional (other than F, L, V, W or X)
R Engineer
S Specialist
T Certificate
V Veterinary Medicine, DVM
W Pharmacy (Pharmd)
X Medicine, MD

Other N No Degree
Z Not Reported

5a 22-23 2 A/N Institution Code Qualifier*

This is the code that identifies the type of number sent in Institution Code.

Code Definition
73 FICE Code
OP OPEID Code
ZZ Unknown

6 22-28 24-30 7 A/N Institution Code*

This is the FICE Code Number of the institution which awarded the degree. If the code of the institution does not exist or is not known, use 9999999. This is the FICE Code or OPEID code (see Appendix B) of the institution from which the credit was received. If the code of the institution does not exist or is not known, a default value of 999999 should be sent with a value of "ZZ" in Institution Code Qualifier, item 5a.

The first field on the OPEID file contains the institution number of eight bytes, the last two of which are the campus number. For this application, use bytes 1-6, right justified, zero filled.
6a 31-38 8 A/N Filler
6b 39-68 30 A/N Institution Name

This is the name and address of the institution from which the degree was received if no FICE Code or OPEID number is available. For example, "AUTONOMA UNIVERSITY, MEXICO".

NOTE: This field is required if the transcript is sent to a SPEEDE/ExPRESS institution and no valid Institution Code is sent.
7 29-36 69-76 8 N/L Degree Date*

This is the date the degree was awarded. Format: MMDDYYYY

NOTE: Zeroes are valid in month and/or day if the sending institution is a SPEEDE/ExPRESS institution or the degree is not awarded by the sender.
8 37-42 77-82 6 A/N Program Code

This is the appropriate code from the "Classification of Instructional Programs" or CIP code. For Community Colleges:

A&P Programs use digits 4 through 9 of the 10-digit CIP Code
Vocational Programs use digits 3 through 8 of the 10-digit CIP Code For Universities: Use the appropriate 6-digit code from the CIP Code
9 43-82 83-122 40 A/N Comments Field 1

This is a free-form comments field.
10 83-122 123-162 40 A/N Comments Field 2
11 123-162 163-202 40 A/N Comments Field 3
12 163-202 203-242 40 A/N Comments Field 4
13 203-242 243-282 40 A/N Comments Field 5
14 243-282 283-322 40 A/N Comments Field 6
15 283-322 323-362 40 A/N Comments Field 7
16 323-362 363-402 40 A/N Comments Field 8
17 363-402 403-442 40 A/N Comments Field 9
18 403-442 443-482 40 A/N Comments Field 10
19 443-482 483-522 40 A/N Comments Field 11
20 483-522 523-562 40 A/N Comments Field 12
21 523-562 563-602 40 A/N Comments Field 13
22 563-602 603-642 40 A/N Comments Field 14
23 603-642 643-682 40 A/N Comments Field 15
24 643-682 683-722 40 A/N Comments Field 16
25 683-722 723-762 40 A/N Comments Field 17
26 723-762 763-802 40 A/N Comments Field 18
27 763-802 803-842 40 A/N Comments Field 19
28 803-842 843-882 40 A/N Comments Field 20
29 843-882 883-922 40 A/N Comments Field 21
30 883-922 923-962 40 A/N Comments Field 22
31 923-962 963-1002 40 A/N Comments Field 23
32 963-1002 40 A/N Comments Field 24
33 32 1003-1005 3 A/N Honors Level of Degree
Code Definition
B35 Awarded with highest honors available
B36 Awarded with the second hightest honors available
B37 Awarded with the third highest honors available
34 33 1006-1011 6 A/N Filler
35 34 1012-1020 9 A/N Filler Reserved for Local Use