FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
FLORIDA INFORMATION RESOURCE NETWORK

Effective: November 24, 2002
Revised: May 8, 2003

2002-2003 Student Test Information

1. All items 1-306 are valid for interdistrict, Bright Futures, and secondary transcript record transfer.
2. Transfer up to 5 records per student.
3. Send national and State of Florida test information for the current and two previous years. NOTE: Limited English Proficiency (LEP) students: Test scores used as the basis of entry into the LEP program must be maintained in the automated system and electronically sent as part of a student's record if the student moves between Florida public school districts. The test information used as the basis of entry into program must be maintained and sent even if the test records are more than three years old.
4. Up to six test scores may be sent on one record. Send additional records if necessary. If less than six tests are sent leave all fields after last valid test blank.
5. If a subject area for a test has more than two score types/scores repeat the subject area information with the additional score.
6. If a test has more than nine subject areas, repeat the test information with the additional subject areas.
7. Always send a total score if one is available; sub-tests may also be sent.
8. The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use (last 9 bytes of each record type). Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.
9. Unless it is completely blank, the Test Score field can contain only numbers. No decimal points or other nonnumeric characters are permitted. A score may, however, contain an implied decimal point. The presence or absence of such a decimal point in this field depends entirely on the value of Test Name. For example, if Test Name XYZ provides its scores in terms of "tenths," then a value of 0274 in this field indicates a score of 27.4.
10. Required fields are indicated by an asterisk (*) next to the field name.
11. Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.
12. The value "999999999G" is now a valid value for the Student Number Identifier, Florida, item 2.
13. The definition of Grade Level, item 7, has been updated to agree with its definition in the Data Element list in the 2002-2003 DOE Student Information System Database Manual.
14. The names of the Metropolitan Achievement Test and the Wide Range Achievement Test have been updated to agree with its definition in the Data Element list in the 2002-2003 DOE Student Information System Database Manual.
15. Subtest codes EN and LW have been added as valid codes for the Stanford Achievement Test (STA).
16. Three new Test Names have been added for the School Readiness Uniform Screening System. They are ESI (Early Screening Inventory), RFS (Ready for School), and WSS (Work Sampling System).
17. New Subject Content Codes have been added for the FCA Test (50, FP, FZ, FV, and FT) and the three new SRUSS Tests.

Field Characteristics:

A = Alphabetic only
A/N = Alphameric
N = Numeric only
Z = Zoned numeric
P = Packed decimal
R = Right justified with leading zeros
L = Left justified

Format Characteristics:

Name: 2002-2003 Student Test Information
Number: T8

Effective Date: November 24, 2002

Record Size: 1020

1 1-3 3 A/N Record Type*

The header for the record for this transaction

Code Definition
I08 Interdistrict and Bright Futures Record Transfer
S08 Secondary to Postsecondary Transcript and Bright Futures Record Transfer

2 4-13 10 A/N/R Student Number Identifier, Florida*

If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:

First 9 digits: the student's Social Security Number; and
The 10th digit: the letter "X".

If a SPEEDE/ExPRESS institution does not provide a valid social security number or high school student number identifier, the value will be "999999999G".

If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:

First 2 digits
NN For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.
Last 8 digits
NNNNNNNN The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

3 14-15 2 A/N Filler
4 16-17 2 N/R District Number, Current Enrollment*

The two digit number for the current school district in which the student is officially enrolled for graduation (see District Name Table, Appendix A ), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution

Code Definition
01-70 & 72-76  State assigned number for school district or other agency
99 Other than Florida Public School

5 18-21 4 A/N/R School Number, Current Enrollment*

The state assigned four digit school number in which the student is officially enrolled for graduation

0001 - 9899 District school sites assigned a unique number in the state Master School ID File.
0000 Used for in-state postsecondary and SPEEDE/ExPRESS sending institutions

6 22-31 10 A/N Filler
        TEST1
7 32-33 2 A/N Grade Level

The student's current grade level placement or the grade level for which data are being reported:

Code Grade or Level
PK Pre-Kindergarten
KG Kindergarten
01-12 First through Twelfth Grade
23 Student eligible for Certificate of Completion at the end of grade 12 who elects to remain in a remedial program for one additional school year.
30 Adult, Non-High School Graduate
31 Adult, High School Graduate

If a student is in an ungraded setting, assign the student to the grade in which he or she would normally be enrolled.

The grade level on the Statewide Assessment Program format represents the grade level the student was in at the time the test was administered.

Obsolete Grade Level Codes are listed below:

13 Postsecondary Vocational Technical, first year (applicable for years prior to 1988-89)
14 Postsecondary Vocational Technical, second year (applicable for years prior to 1988-89)
15 Adult Vocational Technical, Supplemental (applicable for years prior to 1988-89)
16 Preapprenticeship-Vocational Technical (applicable for years prior to 1988-89)
17 Apprenticeship-Vocational Technical (applicable for years prior to 1988-89)
20 Adult General, Elementary (K-8) (applicable for years prior to 1988-89)
21 Adult General, Secondary (9-12) (applicable for years prior to 1988-89)
22 Adult, Community Instructional Services (applicable for years prior to 1987-88)
24 Adult Lifelong Learning (applicable for 1987-88 only)

8 34-41 8 N Test Date

The month, day and year in which the student was tested for each test administration during the school year

MMDDYYYY Example: 09181984
Test taken on September 18, 1984.

9 42-44 3 A/N Test Name

A code representing the name of a test given to an individual student (see Attachment 1, for Test Name Table)

10 45-45 1 A/N Test Form

A code indicating the specific form of the test which was administered

11 46-47 2 A/N Test Level

A code provided by the test vendor indicating the difficulty level of the test corresponding to the grade-level of the student

12 48-49 2 A/N Test Subject Content (1)

A code for each subject area of the test (see Attachment 2 for Test Subject Content Codes)

13 50-51 2 A/N Test Score Type

Code Test Score Type
RS Raw Score
SS Scale Score (Expanded Standard Score)
NP National Percentile
NC Normal Curve Equivalent
GE Grade Equivalent
LS Local Stanine
NS National Stanine
FS Final Score (Score resulting from combined ratings on the Florida Writing Assessment Program Test)
PI Objective Performance Index (subscore for FCAT for 98-99)
AL Achievement Level
PF Pass/Fail (required for but not restricted to FCP)
DS Developmental Score (Valid for FCAT)
OS Observed Status (Score resulting from observation in School Readiness Uniform Screening System [SRUSS])
ZZ Not Applicable
     
NOTE: Codes "RS" or "SS" may be used to report aural/oral language proficiency levels for ESOL testing.

14 52-55 4 A/N/R Test Score

This is the score achieved on a specific test. The presence or absence of an implied decimal point in this field is dependent on the value of Test Name. For example, if Test Name XYZ provides its scores in terms of "tenths," then a value of 0274 in this field indicates a score of 27.4.

15 56-57 2 A/N Test Score Type

A second score type for this subject content

16 58-61 4 A/N/R Test Score

A second test score for this subject content

       
Note: Field definitions for items 17-56 are the same as items 12-16. These fields are used to report test information for different subject contents.
17 62-63 2 A/N Test Subject Content
18 64-65 2 A/N Test Score Type
19 66-69 4 A/N/R Test Score
20 70-71 2 A/N Test Score Type
21 72-75 4 A/N/R Test Score
22 76-77 2 A/N Test Subject Content
23 78-79 2 A/N Test Score Type
24 80-83 4 A/N/R Test Score
25 84-85 2 A/N Test Score Type
26 86-89 4 A/N/R Test Score
27 90-91 2 A/N Test Subject Content
28 92-93 2 A/N Test Score Type
29 94-97 4 A/N/R Test Score
30 98-99 2 A/N Test Score Type
31 100-103 4 A/N/R Test Score
32 104-105 2 A/N Test Subject Content
33 106-107 2 A/N Test Score Type
34 108-111 4 A/N/R Test Score
35 112-113 2 A/N Test Score Type
36 114-117 4 A/N/R Test Score
37 118-119 2 A/N Test Subject Content
38 120-121 2 A/N Test Score Type
39 122-125 4 A/N/R Test Score
40 126-127 2 A/N Test Score Type
41 128-131 4 A/N/R Test Score
42 132-133 2 A/N Test Subject Content
43 134-135 2 A/N Test Score Type
44 136-139 4 A/N/R Test Score
45 140-141 2 A/N Test Score Type
46 142-145 4 A/N/R Test Score
47 146-147 2 A/N Test Subject Content
48 148-149 2 A/N Test Score Type
49 150-153 4 A/N/R Test Score
50 154-153 2 A/N Test Score Type
51 156-159 4 A/N/R Test Score
52 160-161 2 A/N Test Subject Content
53 162-163 2 A/N Test Score Type
54 164-167 4 A/N/R Test Score
55 168-169 2 A/N Test Score Type
56 170-173 4 A/N/R Test Score
        Test 2
57-106 174-315 142 A/N NOTE: Field definitions for items 57-106 are the same as those in Test 1, items 7-56.
        Test 3
107-156 316-457 142 A/N NOTE: Field definitions for items 107-156 are the same as those in Test 1, items 7-56.
        Test 4
157-206 458-599 142 A/N NOTE: Field definitions for items 157-206 are the same as those in Test 1, items 7-56.
        Test 5
207-256 600-741 142 A/N NOTE: Field definitions for items 207-256 are the same as those in Test 1, items 7-56.
        Test 6
257-306 742-883 142 A/N NOTE: Field definitions for items 257-306 are the same as those in Test 1, items 7-56.
307 884-1011 128 A/N Filler
308 1012-1020 9 A/N Filler Reserved for Local Use

Attachment 1 - Test Name Table
Attachment 2 - Test Subject Content Codes