Effective: November 12, 2000
Revised: January 24, 2001
| 1. | Record Type: | I01 - | Items 1-39, 44, 50-55, and 58-68 are valid for interdistrict record and Bright Futures record transfer. |
| S01 - | Items 1-12, 16, 19d- |
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| 2. | Transfer one record per student. | ||
| 3. | The presence of LOW-VALUES in data fields causes significant problems for several institutions in the receipt of student records. Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them. | ||
| 4. | Required fields are indicated by an asterisk (*) next to the field name. | ||
| 5. | National Hispanic Scholar has been added as item 19h. | ||
| 6. | Code value N has been added to the list of valid codes for item 61, Program Participation Prior to Kindergarten. | ||
| 7. | Codes S and F have been added to the valid code list for Additional School Year, Student, item 68. | ||
| 7. | Codes AA, AE, and AP have been added to the valid state code list in Attachment 3 to this document. | ||
| Field Characteristics:
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Format Characteristics:
Effective Date: November 12, 2000
Record Size: 1020 |
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| 1 | 1-3 | 3 | A/N | Record Type*
The header for the record for this transaction
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| 2 | 4-13 | 10 | A/N/R | Student Number Identifier, Florida*
If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:
If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:
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| 3 | 14-15 | 2 | A/N | Filler | ||||||||||||||||||||||||||||
| 4 | 16-17 | 2 | N/R | District Number, Current Enrollment*
The two digit number for the current school district in which the student is officially enrolled for graduation (see District Name Table, Appendix A), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution
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| 5 | 18-21 | 4 | A/N/R | School Number, Current Enrollment*
The state assigned four digit school number in which the student is officially enrolled for graduation
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| 6 | 22-31 | 10 | A/N | Filler | ||||||||||||||||||||||||||||
| 7 | 32-41 | 10 | A/N/R | Student Number Identifier-Alias, Florida
A ten character code used to identify the last Student Number Identifier, Florida. The number will be reported to the state and will be used to create a history file to enable the state to do longitudinal studies. If the student's last Student Number Identifier, Florida, was a social security number, the student's Student Number Alias, Florida, will have the following format:
If the student's last Student Number Identifier, Florida, was not a social security number, the student's Student Number Alias, Florida, will have the format of the Student Number Identifier, Florida, as it existed prior to July 1, 1991, as follows:
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| 8 | 42-46 | 5 | A/N | Filler | ||||||||||||||||||||||||||||
| 9 | 47-88 | 42 | A/N/L |
Student Name, Legal
*This is a Fixed Field as follows: |
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| 47-63 | 17 | Last Name | ||||||||||||||||||||||||||||||
| 64-66 | 3 | Appendage | ||||||||||||||||||||||||||||||
| 67-78 | 12 | First Name | ||||||||||||||||||||||||||||||
| 79-88 | 10 | Middle/Maiden Name or Initial | ||||||||||||||||||||||||||||||
| 10 | 89-94 | 6 | A/N | Filler | ||||||||||||||||||||||||||||
| 11 | 95-95 | 1 | A | Sex*
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| 12 | 96-96 | 1 | A | Racial/Ethnic Category*
Racial/ethnic group to which the student belongs or with which the student identifies:
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| 13 | 97-97 | 1 | A/N | Migrant Status
Migrant status code 1-6 are to be used on both the Certificate of Eligibility (COE) and in reporting for the Student Data Base. Status code 0 and 7 are to be used only for reporting data on the Student Data Base
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| 14 | 98-108 | 11 | A/N | MSRTS Student Record Number
Unique student identification assigned by the federal Migrant Student Record Transfer System (the first eight characters are numeric and the last three are consonants (that is, not A, E, I, O, or U))
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| 15 | 109-112 | 4 | A/N | Filler | ||||||||||||||||||||||||||||
| 16 | 113-114 | 2 | A/N | Grade Level*
The student's current grade level placement or the grade level for which data are being reported:
(Grade level codes, 13, 14, 15, 16, 17, 20, 21, 22 & 24 are valid through June 30, 1988) If a student is in an ungraded setting, assign the student to the grade in which he or she would normally be enrolled. |
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| 17 | 115-118 | 4 | A/N | Filler | ||||||||||||||||||||||||||||
| 18 | 119-122 | 4 | A/N | Filler | ||||||||||||||||||||||||||||
| 19a | 123-130 | 8 | A/N | Minimum Exceptional Student Education Performance Standards Mastered for Graduation Purposes, Date
The month, day and year the exceptional student mastered the Minimum Student Performance Standards required for a Special Diploma. The date is the date the student completes all requirements.
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| 19b | 131-138 | 8 | A/N | Qualifying Arrival Date (QAD) for Migrant Program Eligibility
The date a child arrives in a new state or school district as the result of a move which establishes eligibility under federal guidelines.
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| 19c | 139-146 | 8 | A/N | Migrant Residency Date
Date when the child entered a particular school district or local operating agency service area and established his/her residency (required for a state to receive funding for the student).
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| 19d | 147-147 | 1 | A/N | National Merit Scholar
Indicates the student's National Merit Scholar status.
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| 19e | 148-148 | 1 | A/N | National Achievement Scholar
Indicates the student's National Achievement Scholar status.
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| 19f | 149-154 | 6 | A/N | HSCT (High School Competency Test), Communications, Date Passed for Graduation Purposes
The month and year when the regular student passed communications (prior to 7/1/91, this was the SSAT-II test)
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| 19g | 155-160 | 6 | A/N | HSCT (High School Competency Test), Mathematics, Date Passed for Graduation Purposes
The month and year when the regular student passed math (prior to 7/1/91, this was the SSAT-II test)
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| 19h | 161-161 | 1 | A/N | National Hispanic Scholar
Indicates the student's National Hispanic Scholar status.
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| 20 | 162-214 | 53 | A/N | Filler | ||||||||||||||||||||||||||||
| 21 | 215-278 | 64 | A/N/L | Address, Mailing
The student's mailing address as follows: |
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| 215-239 | 25 | Street number and name, P.O. Box, or route and box number. | ||||||||||||||||||||||||||||||
| 240-249 | 10 | Apartment number, building number, etc. | ||||||||||||||||||||||||||||||
| 250-269 | 20 | City and state/territory; positions 19-20 must always be the two character state code (see Attachment 3, State Codes) | ||||||||||||||||||||||||||||||
| 270-278 | 9 | Zip code left justified. | ||||||||||||||||||||||||||||||
| 22 | 279-446 | 168 | A/N/L | Student Name, aka
Each name by which the student is also known other than the legal name (up to four names; this is free form for each name). |
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| 279-320 | 42 | Name 1 | ||||||||||||||||||||||||||||||
| 321-362 | 42 | Name 2 | ||||||||||||||||||||||||||||||
| 363-404 | 42 | Name 3 | ||||||||||||||||||||||||||||||
| 405-446 | 42 | Name 4 | ||||||||||||||||||||||||||||||
| 23 | 447-447 | 1 | A/N | Birth Date Verification
A one character code which indicates the legal evidence for verifying the student's birth date as specified in Section 232.03 F.S.
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| 24 | 448-465 | 18 | A/N | Birth Place
The city, state/territory, or foreign country where the student was born. Free form field (see Attachment 2-Foreign Country Codes and Attachment 3-State Codes, respectively). |
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| 25 | 466-466 | 1 | A | Parent/Guardian Code (1)
A code indicating the relationship of each person appearing in the Parent/Guardian Name Fields:
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| 26 | 467-491 | 25 | A/N | Parent/Guardian Name (1)
The name of the parent, legal guardian, or other adult responsible for the student (last name should be first) |
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| 27 | 492-492 | 1 | A | Parent/Guardian Code (2)
Same as item 25 |
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| 28 | 493-517 | 25 | A/N | Parent/Guardian Name (2)
Same as item 26 |
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| 29 | 518-518 | 1 | A | Parent/Guardian Code (3)
Same as item 25 |
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| 30 | 519-543 | 25 | A/N | Parent/Guardian Name (3)
Same as item 26 |
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| 31a | 544-544 | 1 | A | Health Examination, School Entry
Certification that a school health examination has been performed within one year prior to initial enrollment into a Florida public or non-public school as required by Section 232.0315, F.S.
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| 31b | 545-545 | 1 | A | Critical/Chronic Health Information - 911 Medical Alert
Medical alert of a potentially life-threatening condition.
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| 31c | 546-590 | 45 | A/N/L | Critical/Chronic Health Information - 911 Medical Alert
The name and telephone number of the school contact designated to provide critical/chronic health information - 911 medical alert information on the student. |
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| 31d | 591-592 | 2 | A | Screening for Hearing Problems
A code which indicates whether the student was screened for hearing problems and passed the test, or was screened for hearing problems and did not pass the test.
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| 31e | 593-594 | 2 | A | Screening for Vision Problems
A code which indicates whether the student was screened for vision problems and passed the test, or was screened for vision problems and did not pass the test.
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| 32 | 595-649 | 55 | A/N | Filler | ||||||||||||||||||||||||||||
| 33 | 650-674 | 25 | A/N/L | School Name, Current*
The name of the school where the student is currently officially enrolled |
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| 34 | 675-739 | 65 | A/N/L | School Address, Current
Street, city, state, and zip code for the student's current school |
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| 675-707 | 33 | Address Line 1 | ||||||||||||||||||||||||||||||
| 708-739 | 32 | Address Line 2 | ||||||||||||||||||||||||||||||
| 35 | 740-749 | 10 | N | School Phone Number | ||||||||||||||||||||||||||||
| 36 | 750-757 | 8 | A/N | Filler | ||||||||||||||||||||||||||||
| 37 | 758-760 | 3 | A/N | Withdrawal Code
For PK-12, a state defined code indicating the status under which the PK-12 student withdrew from a school or district. Valid codes for PK-12 are DNE, W01-W27, W2A or blanks. For adults, withdrawal reason is defined as a code which indicates that the student separated from the district/program prior to completion, or that the student received a diploma or a certificate of completion. Valid codes for adults are W28-W51, or blanks. |
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| 38 | 761-768 | 8 | A/N | Withdrawal Date
The calendar date on which the student actually withdrew from the current school district (this field also can be blank).
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| 39a | 769-880 | 112 | A/N | Filler | ||||||||||||||||||||||||||||
| 39b | 881-882 | 2 | N/R | Seventh Semester Rank, Percentile
The percentile rank indicating the position of the student at the end of the seventh semester (this will be based on the district grade point average). |
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| 40 | 883-888 | 6 | N/R |
Class Rank, Numerical Position
The numerical position of the graduating high school student in the completion group based on district grade point average |
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| 41 | 889-890 | 2 | N/R | Class Rank, Percentile
The percentile rank indicating the position of the graduating high school student in the completion group (this will be based on the district grade point average) |
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| 42 | 891-896 | 6 | N/R | Class Rank, Total Number
The total number of graduating high school students in the completion group |
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| 43 | 897-901 | 5 | N | Grade Point Average District, Cumulative
The calculated numeric grade point averages for all courses completed in grades 9-12 for credit toward graduation if different from the state 4.0 Cumulative grade point average (each calculation is a locally defined item). District Grade Point Averages may be either weighted or unweighted. Thedistrict Grade Point Average Scale used on the automated permanent record must be defined in the comment items on the Student School Year Transfer format. |
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| 44 | 902-906 | 5 | N | Grade Point Average State, Cumulative
The numeric value of the student's cumulative grade point average calculated on an unweighted 4.0 scale. The Grade Point Average State, Cumulative is used to determine if the student has met the state high school graduation requirements of a minimum of 24 credits and a 1.5 GPA based on a 4.0 scale. See Section 232.246, F.S., for general requirements for high school graduation. This grade point average will be calculated by assigning quality points of "A" = 4, "B" = 3, "C" = 2, "D" = 1, "F" = 0, "Incomplete" = 0 to the letter grades assigned to courses completed in grades 6-12 for credit toward graduation ("+" and "-" signs will be ignored). If the district's Cumulative Grade Point Average for the student is based on a different scale than the 4.0 scale noted above, the district must calculate a Grade Point Average State, Cumulative.
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| 45 | 907-914 | 8 | N | Diploma Date (Graduation Date)
The date the diploma was awarded to the student or the last day of the term, if different
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| 46 | 915-917 | 3 | A/N | Diploma Type
The type of diploma awarded the student upon high school graduation.
Standard Diploma: Differentiated Diploma: Special Diploma: Effective with the 1994-95 school year, school boards may award Special Diplomas based on two (2) options.
State of Florida Diploma (GED):
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| 47 | 918-925 | 8 | N | Certificate of Completion, Date
The month, day and year the certificate was awarded, normally the last day of the term
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| 48 | 926-928 | 3 | A/N | Certificate of Completion, Type
The type of certificate of completion awarded to the student in lieu of a high school diploma.
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| 49 | 929-936 | 8 | A/N | Class Rank, Effective Date
The date the student's class rank is determined.
NOTE: This field is optional and may be blank, at district discretion. |
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| 50 | 937-938 | 2 | A/N | Native Language, Student
A code which identifies the native language spoken by the student
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| 51 | 939-946 | 8 | A/N | Limited English Proficient: Home Language Survey Date
The date that indicates completion of the Home Language Survey in accordance with Rule 6A-6.0902, FAC.
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| 52 | 947-948 | 2 | A/N | Country of Birth
A two character code which identifies the country of birth of the student (see Attachment 2-Foreign Country Codes) NOTE: Code ZZ is valid only for grade levels 30 and 31. |
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| 53 | 949-950 | 2 | A/N | Parent/Guardian Primary Home Language
This is a two character code indicating the primary home language of the parent(s) or guardian(s) of the student. Record the code representing the predominant language spoken in the home by the parent(s) or guardian(s). Refer to Attachment 1 for a list of Language Codes. |
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| 54 | 951-952 | 2 | A/N | Graduation Requirement Basis
A code representing the criterion under which the student is graduating. If the student is not graduating based on Florida standards then the State Code (Attachment 3) or the Foreign Country Code (Attachment 2) should be used. Use 'EX' if the student is graduating under Florida's Exceptional Education Program. |
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| 55 | 953-960 | 8 | N | Birth Date*
The numeric representation of the date on which the student was born.
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| 56 | 961-961 | 1 | A/N | Resident Status, State/County
A code representing the resident status of the student for purposes of enrollment as defined in Section 228.121(2), F.S.
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| 57 | 962-964 | 3 | N/R | Community Service Hours
The number of hours of Community Service the student has earned toward Social Studies and/or elective credit for graduation, as provided in Section 232.246(1),F.S.
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| 58 | 965-965 | 1 | A/N | Even Start Family Literacy Program
A code which indicates whether or not the child birth through age seven and their family are participating in the Even Start Family Literacy Program.
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| 59 | 966-966 | 1 | A/N | Florida First Start Program Participation
A code which indicates whether or not the child birth through age three and their family are participating in the Florida First Start Program.
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| 60 | 967-967 | 1 | A/N | Participation in Special Education Prior to Kindergarten Entry
A code which indicates whether or not the student with a disability received special and related services as specified on an Individual Education Plan or a Family Support Plan prior to kindergarten entry. Services may have been provided in a school district or a community-based program.
NOTE: This element is to be used for reporting Program Participation in Special Education Prior to Kindergarten Entry for all students with disabilities in grades kindergarten through three (KG-3). |
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| 61 | 968-968 | 1 | A/N |
Program Participation Prior to Kindergarten
A code which indicates the program in which a preschool age student is currently participating or a kindergarten student participated in the year prior to kindergarten entry. When the student participates/participated in more than one program, the program which is/was the primary funding source is to be recorded.
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| 62 | 969-969 | 1 | A/N | Differentiated Diploma
A one-character code which indicates that the diploma earned by the student is distinguished in a particular way as defined within the district.
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| 63 | 970-970 | 1 | A/N | International Baccalaureate Diploma
A code which indicates that the diploma earned by the student is an International Baccalaureate Diploma.
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| 64 | 971-971 | 1 | A/N | College Ready Diploma
A code which indicates that the diploma earned by the student is a College Ready Diploma as defined in Section 6 of HB 1545 which creates Section 232.2466 of the Florida Statutes.
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| 65 | 972-972 | 1 | A/N | Advanced International Certificate Program
A code which indicates that the student completed the Advanced International Certificate Program.
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| 66 | 973-973 | 1 | A/N | Community Service Requirement Met
A code which indicates that the student has met the requirement for Community Service within the district.
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| 67 | 974-974 | 1 | A/N | Early Admission Student
A one-character code indicating if the student has matriculated in a college or university full time instead of completing high school studies.
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| 68 | 975-975 | 1 | A/N | Additional School Year Student
A code to indicate that the student being reported has accepted a Certificate of Completion, but has returned to school during an additional school year beyond Grade Level 12 for the purpose of completing graduation requirements in order to be awarded a diploma.
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| 69 | 976-1011 | 36 | A/N | Filler | ||||||||||||||||||||||||||||
| 70 | 1012-1020 | 9 | A/N | Filler Reserved for Local Use | ||||||||||||||||||||||||||||
Attachment 1 - Language Codes
Attachment 2 - Foreign Country Codes
Attachment 3 - State Codes