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Frequently Asked Questions

 

  Frequently Asked Questions  

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Grants Management

All · General Information · Program Support Operations

General Information

1. What is the correct name for your office and your mailing address?
2. How are potential applicants notified about the availability of funding and when to apply?
3. What is the purpose of the RFP or RFA?
4. What are TAPS Numbers and who assigned them?
5. Where should I mail proposals/applications and/or amendments?
6. What will happen if I submit an amendment request on the wrong forms…will it be disapproved?
7. I am new to the state university funding process. Where can I find a resource document that will list the object codes that I should use when completing the DOE 101 form?
8. Where can I find the Red Book online from the Department's web site?
9. What is a CFDA Number?
10. Can indirect costs be charged to State-appropriated funds?
11. Can a community-based organization (CBO) charge indirect costs on federal grant funds?

12. How is indirect cost calculated for budget purposes?
   

For school districts, take the amount available to earn indirect costs and subtract excluded costs (capital outlay, flow-through and sub-contracts). This is the net amount available for both indirect and direct costs. Divide the net amount by the applicable approved indirect cost rate plus 100% which will give the direct cost. Subtract the direct cost amount from the net amount available to get the indirect cost amount for the budget. See example below. State Universities and state Community Colleges shall charge no more than 5%. Indirect cost shall apply only to federal projects.

Example:

Project Amount $ 545,000
Less: excluded cost 1,445
Net amount for direct and indirect cost 543,555
Divide net amount by the combined 103.95%

percentage of 100 percent plus the

applicable indirect cost rate percentage
 
Subtract this amount from the net amount 522,900
Equals the indirect cost dollar amount $ 20,655


13. As a community-based organization applying for grant funds, would you tell me what other documents are needed other than the DOE 100A and DOE 101 to submit an application?
14. Would you please explain the difference between being paid on performance-based and being paid by reimbursement?
15. Can we submit applications online?
16. Where can I find the Green Book online?
17. Where do I find the project number?
18. Who assigns the project number?
19. Where are the current forms found?
20. Which forms do we use for amendments?
21. Do we always need a letter of authorization if the president or the superintendent does not sign the DOE 100A?
22. Can our project officially begin with only a faxed copy of the award letter?
23. Must we have a TAPS number on the application?
24. Can we e-mail the changes for the 101 or the 151?
25. The amount on my entitlement project award notification is different from the amount available indicated on the certified roll forward letter. Which is correct?
26. If I don't see my answer in the FAQ's, what should I do?

Program Support Operations

1. What is the correct name for your office and your mailing address?
2. How are potential applicants notified about the availability of funding and when to apply?
3. What is the purpose of the RFP or RFA?
4. What are TAPS Numbers and who assigned them?
5. Where should I mail proposals/applications and/or amendments?
6. What will happen if I submit an amendment request on the wrong forms…will it be disapproved?
7. I am new to the state university funding process, where can I find a resource document that will list the object codes that I should use when completing the DOE 101 form?
8. Where can I find the "Red Book" online from the Department's web site?
9. What is a CFDA Number?
10. Can State appropriated funds charge indirect cost?
11. Can a community-based organization charge indirect cost on grant funds?
12. How is the indirect cost figured?
13. As a community-based organization applying for grant funds, would you tell me what other documents are needed other than the DOE 100A and DOE 101 to submit an application?
14. Would you please explain the difference of being paid on performance-based and being paid by reimbursements?
15. Can we submit applications online?
16. Where can I find the Green-book on line?
17. Where do I find the project number?
18. Who assigns the project numbers?
19. Where are the current forms found?
20. Which forms do we use for amendments?
21. Do we always need a letter of authorization if the president or the superintendent does not sign the DOE 100A?
22. Can our project officially begin with only a faxed copy of the award letter?
23. Must we have a TAPS number on the application?
24. Can we e-mail the changes on the 101 or the 151?
25. In my entitlement project, the amount of available funds differ from what was in my approved application, which is correct?
26. If I don't see my answer in the FAQ's, what should I do?