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1. What is the due date for submission of a 2010 EETT competitive proposal?
April 8, 2010 (close of business)
2. When will responses to frequently asked questions be posted?
As soon as practical, but not later than March 22, 2010 (as indicated in the RFP).
3. How many competitive proposals may be submitted by an eligible LEA/district?
Three. (see RFP Page 9)
4. Are there any specific formatting guidelines that applicants must follow?
Yes. (see RFP Pages 12-13)
5. Our district currently has an outside evaluator for the proposed project. Will the district be able to retain the same outside evaluator?
Applicants are expected to allocate 5% of their proposed project budget to cover FDOE coordinated evaluation and research activities. That guideline does not preclude an LEA from proposing to pay for other evaluation services. Reviewers will be expected to read the overall plan presented and score that particular application component based on the bulleted criteria. It is not possible to know how different reviewers would react to evaluation costs proposed above the 5% required allocation.
6. What is the award date for a 2010 Title II, Part D – Enhancing Education Through Technology (EETT) competitive grant?
A specific award date can’t be determined at this particular point in the process. The effective date of a project award issued in conjunction with this competitive process should be consistent with the application receipt date (i.e. April 8, 2010 or a date prior to the due date).
7. What font and size do you recommend for charts and tables?
Because specific chart templates were not issued with the RFP, it is really up to each applicant to judge chart readability. With a 40 page proposal limit, it should not be necessary for any applicant to use very small type (in charts or narrative sections).
8. Within the Project Design and Implementation section under the Guidance portion for Professional Development is stated that the plan should include some level of FDE and MDE program involvement to receive maximum points. Regarding this, what will FDE provide for administrative training?
If Florida Digital Educator program details are needed beyond what is posted on the FDE website, Kris Mathews, FDE Program Manager may be able to provide additional specifics (http://etc.usf.edu/fde/).
9. For maximum points, must there be both FDE and MDE training as this is the only reference to MDE?
Yes. That is the expectation and concept intended!
10. We are a high heeds district. Can we partner with 1 or 2 other “high needs" districts?
Yes.
11. If yes, can we submit a grant request that would be equally proportionate to the number of high needs districts in the application. In other words, if 3 districts were to partner, would the budget maximum increase from $750,000 to $2,225,000?
Each individual proposal is limited to not more than $750,000 (even if several districts are involved). Districts categorized as “high need” for this competition can certainly work together on a joint proposal. One eligible LEA just has to agree to serve as the formal applicant and fiscal agent.
12. If we write in a person to be the Grant Administrator and they train staff, can this money be counted in professional development?
Project personnel salary costs can be counted towards the 25% professional development allocation program expectation, provided staff training responsibilities are adequately documented within the application. For any position with split duties, only the portion or percentage of work time actually dedicated to teacher training and professional development could be appropriately counted. In such situations, keeping good local time and effort records would be imperative to prevent audit problems.
13. Where can we find the list of eligible LEA’s permitted to submit up to three proposals?
LEAs eligible to apply are identified at the web link below. The link is located on the EETT program web page where the RFP is posted. District NCLB:EETT Competitive Application Designations
14. Page 13 of the RFP indicates a 40 page limit and then in brackets lists some specific items. Not listed is the required DOE 101 – is this form not included in the 40 page count?
In the list of required proposal components, budget page(s) are mentioned. The posted DOE101-R budget form will need to be completed by all applicants rather than a standard DOE101 budget form (see also Conditions for Acceptance/Substantially Approvable Form, RFP pages 11-12).
15. Page 5 of the RFP identifies that at a minimum the official name of each school or instructional site to be involved, the anticipated number of students to be served and each school’s DA category if applicable. Considering this requirement how do we address inclusion and equitable participation for private schools?
Differentiated Accountability categories would not apply to private schools!
16. The RFP states that districts who were awarded modest entitlement allocations will receive priority. How is that defined?
Priority consideration will be given to proposals submitted by LEAs that have been allocated less than $100,000 through the 2009-10 EETT entitlement process (regular + ARRA funding). A reviewer reading a proposal in the priority category can award up to 5 priority points on the basis of how well a proposal addresses the stated funding purposes and the plan presented for addressing critical needs related to preparation for computer-based assessments.
17. On the RFP on page 6 it states (at the top) that the proposed activities are clearly aligned with Florida's Instructional Technology Goals (floridatechplan.org). The Technology Goals and the Technology Plan are two separate things. Which one should we use?
The 12 goals outlined in the plan document. (http://www.floridatechplan.org/).
18. Where can I find specific information about Florida Digital Educator Teaching and Learning Institutes?
Specific information about Florida Digital Educator institutes and workshop opportunities can be found on the website referenced in the RFP (i.e. http://etc.usf.edu/fde/). Specific locations for 2010 Summer Teaching and Learning Institutes scheduled to date can be found on the following FDE website sub-link: http://etc.usf.edu/fde/institutes.php
Curriculum & Instruction
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1. What is the due date for submission of a 2010 EETT competitive proposal?
April 8, 2010 (close of business)
2. When will responses to frequently asked questions be posted?
As soon as practical, but not later than March 22, 2010 (as indicated in the RFP).
3. How many competitive proposals may be submitted by an eligible LEA/district?
Three. (see RFP Page 9)
4. Are there any specific formatting guidelines that applicants must follow?
Yes. (see RFP Pages 12-13)
5. Our district currently has an outside evaluator for the proposed project. Will the district be able to retain the same outside evaluator?
Applicants are expected to allocate 5% of their proposed project budget to cover FDOE coordinated evaluation and research activities. That guideline does not preclude an LEA from proposing to pay for other evaluation services. Reviewers will be expected to read the overall plan presented and score that particular application component based on the bulleted criteria. It is not possible to know how different reviewers would react to evaluation costs proposed above the 5% required allocation.
6. What is the award date for a 2010 Title II, Part D – Enhancing Education Through Technology (EETT) competitive grant?
A specific award date can’t be determined at this particular point in the process. The effective date of a project award issued in conjunction with this competitive process should be consistent with the application receipt date (i.e. April 8, 2010 or a date prior to the due date).
7. What font and size do you recommend for charts and tables?
Because specific chart templates were not issued with the RFP, it is really up to each applicant to judge chart readability. With a 40 page proposal limit, it should not be necessary for any applicant to use very small type (in charts or narrative sections).
8. Within the Project Design and Implementation section under the Guidance portion for Professional Development is stated that the plan should include some level of FDE and MDE program involvement to receive maximum points. Regarding this, what will FDE provide for administrative training?
If Florida Digital Educator program details are needed beyond what is posted on the FDE website, Kris Mathews, FDE Program Manager may be able to provide additional specifics (http://etc.usf.edu/fde/).
9. For maximum points, must there be both FDE and MDE training as this is the only reference to MDE?
Yes. That is the expectation and concept intended!
10. We are a high heeds district. Can we partner with 1 or 2 other “high needs" districts?
Yes.
11. If yes, can we submit a grant request that would be equally proportionate to the number of high needs districts in the application. In other words, if 3 districts were to partner, would the budget maximum increase from $750,000 to $2,225,000?
Each individual proposal is limited to not more than $750,000 (even if several districts are involved). Districts categorized as “high need” for this competition can certainly work together on a joint proposal. One eligible LEA just has to agree to serve as the formal applicant and fiscal agent.
12. If we write in a person to be the Grant Administrator and they train staff, can this money be counted in professional development?
Project personnel salary costs can be counted towards the 25% professional development allocation program expectation, provided staff training responsibilities are adequately documented within the application. For any position with split duties, only the portion or percentage of work time actually dedicated to teacher training and professional development could be appropriately counted. In such situations, keeping good local time and effort records would be imperative to prevent audit problems.
13. Where can we find the list of eligible LEA’s permitted to submit up to three proposals?
LEAs eligible to apply are identified at the web link below. The link is located on the EETT program web page where the RFP is posted. District NCLB:EETT Competitive Application Designations
14. Page 13 of the RFP indicates a 40 page limit and then in brackets lists some specific items. Not listed is the required DOE 101 – is this form not included in the 40 page count?
In the list of required proposal components, budget page(s) are mentioned. The posted DOE101-R budget form will need to be completed by all applicants rather than a standard DOE101 budget form (see also Conditions for Acceptance/Substantially Approvable Form, RFP pages 11-12).
15. Page 5 of the RFP identifies that at a minimum the official name of each school or instructional site to be involved, the anticipated number of students to be served and each school’s DA category if applicable. Considering this requirement how do we address inclusion and equitable participation for private schools?
Differentiated Accountability categories would not apply to private schools!
16. The RFP states that districts who were awarded modest entitlement allocations will receive priority. How is that defined?
Priority consideration will be given to proposals submitted by LEAs that have been allocated less than $100,000 through the 2009-10 EETT entitlement process (regular + ARRA funding). A reviewer reading a proposal in the priority category can award up to 5 priority points on the basis of how well a proposal addresses the stated funding purposes and the plan presented for addressing critical needs related to preparation for computer-based assessments.
17. On the RFP on page 6 it states (at the top) that the proposed activities are clearly aligned with Florida's Instructional Technology Goals (floridatechplan.org). The Technology Goals and the Technology Plan are two separate things. Which one should we use?
The 12 goals outlined in the plan document. (http://www.floridatechplan.org/).
18. Where can I find specific information about Florida Digital Educator Teaching and Learning Institutes?
Specific information about Florida Digital Educator institutes and workshop opportunities can be found on the website referenced in the RFP (i.e. http://etc.usf.edu/fde/). Specific locations for 2010 Summer Teaching and Learning Institutes scheduled to date can be found on the following FDE website sub-link: http://etc.usf.edu/fde/institutes.php