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Information Database Requirements


Automated Student Information System 1999 - 2000 As of 07/20/2000



Database Requirements Index Page
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INTRODUCTION
|| DATA ELEMENTS || APPENDICES REPORTING FORMATS || EDITS
(Click on the title to view or download a pdf version of the document)


INTRODUCTION

Requirements
Table of Contents

DATA ELEMENTS

A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S    U  V    X  Y  Z

-A-
Additional School Year Student

Address:
    Mailing
    Residence

Adult:
    Education Entrance Profile
    Educational Functioning Level, Initial
    Employment Status                                             Back to Top
    Fee Status
    General Education Functioning Level, Final
    General Education Priority Code

Alternative Assessment Administered
 
Attendance:
    Adult
    Daily
    Period

Awaiting Limited Access Programs

-B-
Birth:
    Date
    Date Verification
    Place

Bus:
    Number
    Route Number                                            Back to Top
    Stop Number

-C-
Career Academy Participant

Certificate of Completion:
    Date
    Type

Certification/Licensure Status

Class:
    Minutes, Weekly

Class Rank:
    Effective Date
    Numerical Position
    Percentile
    Total Number

Class Size Reduction/Supplemental Instruction

Co-Enrolled Student
                                                                           Back to Top
Community Service:
    Hours
    Requirement Met

Country of Birth

Cost Reporting Code

Course:
    Absences
    Flag
    Grade
    In Progress Hours
    Number
    Sequence Number
    State Subject Area Requirements
    Title, Abbreviated
    Title, Official
                                                                           Back to Top
Credit:
   Attempted, Course
   Attempted, Cumulative
   Attempted, Term
   Earned, Course
   Earned, Cumulative
   Earned, State Subject Area Requirements
   Earned, Term
   Needed, State Subject Area Requirements
   Value, Course

Critical/Chronic Health Information - 911 Medical Alert
Critical/Chronic Health Information - 911 Medical Alert Contact
 
                                                                          Back to Top
-D-
Date of Entry

Days:
   Absent, Annual
   Absent, Summer Terms
   In Term (For FTE Purposes)
   Per Week
   Present, Annual
   Present, Summer Terms

Diploma:
   Date
   Type
   Type Indicator
                                                                      Back to Top
Disciplinary/Referral Action:
   Code
   Action Date

District Number:
   Current Enrollment
   Current Instruction/Service
   Reporting District
   Where Credit Earned

Dropout Prevention:
   Exit Interview Date
   Follow-up Contact Date
   GED Exit Option Test Results
   Length of Prescribed Program
   Length of Program Participation
   Juvenile Justice Outcomes
   Juvenile Justice Placement Reasons
   Program Enrollment Date
   Program Evaluation Referral                            Back to Top
   Program Parental Consent
   Juvenile Justice Programs
   Program Withdrawal Date
   Student Support and Assistance Component

Dual Enrollment Indicator
Duration, Disciplinary Action

-E-
Early Admission Student
Economically Disadvantaged

Entry (Re-Entry):
   Code, Adult
   Code, PK-12
   Date
                                                                         Back to Top
Entry Date, First Time in District
Evaluation Completion Date
Even Start Family Literacy Program Participation

Exceptional Student:
   Postschool Outcome Area
   Dismissal Date
   Eligibility Determination Date
   Plan Date
   Placement Date
   Placement Status
   Current Evaluation/Re-evaluation Date

Exceptionality
                                                                           Back to Top
Exceptionality:
   Other
   Primary

Extracurricular Eligibility

-F-
Facility Type
Family Literacy, Adult General Education
Federal Compensatory Evaluation-Targeted Assistance Indicator
Federal Impact Aid Eligibility Indicator
Federal/State Project, Area, and Model

Federal/State Project:
   Days of Instruction
   Placement Date                                                    Back to Top
   School of Instruction
   Support Services

Federal/State Project Indicator:
   Title 1 - Basic
   Title 1 - Migrant
   Title 1 - Delinquent
   Chapter 2
   Remedial Compensatory Model
   State Migrant
                                                                           Back to Top
FEFP:
   Membership Minutes, Weekly
   Program Number

Financial Assistance
First-Time Student Indicator
Fiscal Year

Florida:
   Compact Participant
   Educators Certificate Number
   First Start Program Participation

FTE Earned:
   College Entrance Examination Board Advanced Placement Test
   Course
   International Baccalaureate Diploma
   International Baccalaureate Score
                                                                             Back to Top
FTE Eligibility
Full - Time Aide Indicator

-G-
Gateway Education, Adult General Education
Gold Seal Vocational Endorsement 
Grade Level

Grade Point Average:
   District, Cumulative
   District, Term
   State, Cumulative
   State, Term
                                                                            Back to Top
Grade Promotion Status
Graduation Requirements Basis

-H-
Health Examination, School Entry
Homeless Student, PK-12

High School Competency Test (HSCT):
   Communications Date Passed for Graduation Purposes
   Math Date Passed for Graduation Purposes

-I-
Immunization Status
Incarcerated Student
                                                                        Back to Top
Incident:
   Alcohol-Related
   Context
   Date
   Drug-Related
   Gang-Related
   Hate Crime-Related
   Identifier
   Involvement Type
   Location
   Reported to Law Enforcement
   Type
   Weapon-Related

Internship Participant
                                                                         Back to Top
-J-
 

-K-
Kindergarten Readiness
 
-L-
Limited English Proficient

Limited English Proficient:
   Basis of Entry
   Basis of Exit
   Classification Date
   Entry Date
   Exit Date
   Extension of Instruction
   Home Language Survey Date
   Instructional Strategy
   Post Reclassification Dates
   Reclassification Date
   Reclassification Exit Date
   Reevaluation Date                                      Back to Top
   Student Plan Date

Lunch Status

-M-
Mentoring/Coaching Participant
MSRTS Student Record Number
Migrant Residency Date
Migrant Status

Minimum Exceptional Student Education Performance Standards
Mastered for Graduation Purposes, Date

-N-
Native Language, Student

-P-
Parent/Guardian:
   Code
   Name                                                                  Back to Top
   Primary Home Language
 
Participation in Special Education Prior to Kindergarten Entry
Part-Time/Full-Time Student
Period Number
Permission to Share Lunch Status
Postsecondary Education Plans
Prekindergarten Program Participation

PRIDE:
   Subject Area
   Subject Area Grade Point Average

Primary Instructor Indicator
Probationers¡¦ Educational Growth (PEG), Adult General Education
Program Participation Prior to Kindergarten

-Q-                                                                                        Back to Top
Qualifying Arrival Date (QAD) for Migrant Program Eligibility

Quality Points:
   District, Cumulative
   District, Term
   State, Cumulative
   State, Term

-R-
Racial/Ethnic Category
Reason Not Tested
Referral Date
Resident Status, State/County

-S-
Scholarship Award or Recognition

School:                                                                Back to Top
   Address, Current
   Based Enterprise Participant
   Name, Current
   Name, Where Credit Earned
   Number, Current Enrollment
   Number, Current Instruction/Service
   Number, Where Credit Earned
   Number Where Incident Occurred
   Number, Where Tested

School Year

Screening for:
    Hearing Problems
    Vision Problems

Section 504 Eligible
Section Number
Service Learning Participant
Sex
Social Security Number
Special Appropriation

SSAT-II, Date Passed for Graduation Purposes:
   Communications
   Math
 
Student Characteristic, Agency Programs

Student:
   Involved in Gang
   Involved in Hate Crime
   Name, AKA
   Name, Legal
   Number Identifier, Florida
   Number Identifier - Alias, Florida
   Use of Alcohol
   Use of Drugs
   Weapon Use

Survey Period Code

-T-
Tech Prep Participant

Teenage Parent Program:
   Birth Weight of Child

Term

Test:
   Date
   Form
   Level
   Name
   Score
   Score Type
   Subject Content
   Use
                                                                  Back to Top
Time:
    Total School Week
    With Non-Disabled Peers

Transaction Code

Transportation:
    Category
    Eligibility

-V-
Vaccine:
   Certificate Expiration, Date
   Status, Date
                                                                  Back to Top
Vocational:
   Academic Disadvantaged
   Adult General Education, Disability, Student
   Basic Skills Examination
   Credential, Other
   Adult General Education Class Length
   Displaced Homemaker
   Instructional Setting/Method
   Occupational Completion Point Code
   Adult General Education Program Code
   Single Parent and Single Pregnant Woman
   Special Initiatives
   Student Intent
   Adult General Education Student Membership Hours
   Adult General Education Suffix Code
   Adult General Education Termination Code
                                                                  Back to Top
-W-
Weapon, Description
Weeks in Grading Cycle

Withdrawal:
   Code, Adult
   Code, PK-12
   Date
   Reason
 
Workforce Education, Adult General Education
 

-Y-
Year
Year-Round/Extended School Year FTE Indicator

                                                                         Back to Top

APPENDICES

 Appendix A: Attendance Recordkeeping Required Codes for Grades PK-12 Students
 Appendix B: Attendance Recordkeeping Required Codes for Adult Students
 Appendix C: District Name Table
 Appendix D: Exceptional Student Education Postschool Outcome Area
 Appendix E: FEFP Program Numbers
 Appendix F: Florida Public Community College and State University Reporting Numbers
 Appendix G: Country Codes
 Appendix H: State Codes
 Appendix I: Test Name Table
 Appendix K: Private Postsecondary Institution Reporting Numbers
 Appendix L: Test Subject Content Codes
 Appendix M: Adult Education Function Grade Levels by Year
 Appendix N: Languages Codes
 Appendix P: Definitions for Incident Reporting
 Appendix Q: United States Commonwealth and Territories

                                                                           Back to Top

REPORTING FORMATS

Dropout Prevention Program Evaluation
Exceptional Student
Exceptional Student Program
Federal/State Indicator Status
Federal/State Compensatory Project Evaluation
Limited English Proficient Student Information
School Environmental Safety Incident Report
Student Attendance
Student Course Schedule
Student Course Transcript Information
Student Demographic Information
Student Discipline/Referral Action
Student Dropout/Match Information
Student End of Year Status
Teacher Course
Vocational Student Characteristics
Vocational Student Course Schedule
Vocational Teacher Course
WDIS Adult General Education Student Course
WDIS Student Demographic Information
WDIS Student End of Term Status
WDIS Teacher Course
WDIS Vocational Student Characteristics
WDIS Vocational Student Course Schedule

                                                                       Back to Top

EDITS

Records Processing on the DOE Student Database
Dropout Prevention Program Evaluation
Exceptional Student
Exceptional Student Program
Federal/State Indicator Status
Federal/State Compensatory Project Evaluation
Limited English Proficient Student Information
School Environmental Safety Incident Report
Student Attendance
Student Course Schedule
Student Course Transcript Information
Student Demographic                                                  Back to Top
Student Discipline/Referral Action
Student End of Year Status
Teacher Course
Vocational Student Characteristics
Vocational Student Course Schedule
Vocational Teacher Course
WDIS Adult General Education Student Course
WDIS Vocational Student Characteristics
WDIS Student Demographic
WDIS Student End of Term Status
WDIS Teacher Course
WDIS Vocational Student Course Schedule Back to Top

Database Requirements Index Page
To the The Education Information and Accountability Services Home Page
Last Update: 07/20/2000