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2012-2013 Student Assessment

  1. Submit student assessment records during reporting periods 2, 3 and 5 for students in KG-12 membership who have been targeted for reading intervention consistent with the district’s K-12 Comprehensive Reading Plan. Generally, report three scores a year; one in October, one in February and one at the end of the year. Send only assessment information that has not been sent in a previous reporting period and only assessment information that is not being reported via the Progress Monitoring and Reporting Network (PMRN).


  2. Also submit student assessment records during reporting period 5 for students who took one or more Advanced Placement Test (APT), Cambridge Advanced International Certificate of Education (AICE) or International Baccalaureate Program (IBP) exams during the school year. For specific reporting information see the chart below.


  3. TEST SCORE: Submit up to two Test Score/Test Score Type combinations for the Test Subject Content area being reported. Zeroes may be a valid test score. If only one Test Score is being submitted on a record, report all zeroes for the second Test Score.


  4. TEST SCORE – Test scores must be reported as numbers, not letters, on this format and must be four digits, right-justified with leading zeroes. Test score conversions from letters to numbers for the AICE and IBP exams are provided in the table below.


  5. TEST SCORE TYPES: For standardized tests, submit a normal curve equivalent (NC) for the first Test Score Type/Test Score combination and a scale score (SS) for the second Test Score Type/Test Score combination or a lexile score (LX) for the first Test Score Type/Test Score combination and a national percentile (NP) for the second Test Score Type/Test Score combination. Test scores types to be used for the APT, AICE and IBP exams are provided in the table below.


  6. TEST PUBLICATION YEAR: For the AICE, APT and IBP exams the Test Publication Year is the year in which the exam was taken.


  7. TEST DATE: For the AICE exam use June 1 or June 2 for the June administration of the exam and November 1 or November 2 for the November administration of the exam along with the year in which the exam was taken. This allows for the reporting of students who takes both levels of the AICE exam in the same month.


  8. TEST SUBJECT CONTENT: Codes are provided in Appendix L.


  9. TEST FORM: If no Test Form applies report ‘Z’ in this field.


  10. TEST LEVEL: If no Test Level applies, report ‘ZZ’ in this field.


  11. ERROR CODES:  This field is used by the Department to report to districts the specific errors found in the record during the state edit process.  This field should contain filler (spaces, blanks) when the record is transmitted to the Department.


  12. KEY FIELDS: The key fields for this format are items 1-6, 8 and 9.


  13. ' * ' indicates key fields.

    (Click on the link to view or download a pdf version of the document)
    Item No. From-To Size Field Char. Field Description
    1 1-2 2 N/R District Number, Current Enrollment*
    2 3-6 4 A/N/R School Number, Current Enrollment*
    3 7-16 10 A/N Student Number Identifier, Florida *
    4 17-17 1 N Survey Period Code *
    5 18-21 4 N School Year *
    6 22-24 3 A/N Test Name *
    7 25-28 4 A/N Test Publication Year
    8 29-36 8 A/N Test Date *
    9 37-38 2 A/N Test Subject Content *
    10 39-39 1 A/N Test Form
    11 40-41 2 A/N Filler
    12 42-43 2 A/N Test Level
    13 44-45 2 A/N Test Score Type (1)
    14 46-49 4 N/R Test Score (1)
    15 50-51 2 A/N Test Score Type (2)
    16 52-55 4 N/R Test Score (2)
    17 56-56 1 A/N Transaction Code
    18 57-62 6 A/N Filler
    19 63-72 10 A/N Student Number Identifier, Local
    20 73-80 8 A/N Filler/Error Codes


    Test Information

    Test Name: Cambridge Advanced International Certificate of Education (AICE)

    Test Code: CAI

    Test Form: Z

    Test Level(s): A and AS

    Test Subject Content Codes: AA, JA, KA, AB, 3A, AT, AC, 4A, AU, LA, AI, AV, 5A, 6A, AD, VA, DA, HA, AJ, 7A, IA, RA, AK, AE, AF, SA, AW, AX, AH, 87, AY, 20, AO, 8A, AZ, A7, MA, AL, 9A, AQ, QA, AM, 44, VK, VL, UA

    Test Score Type: SS - Type 1 and ZZ - Type 2

    Test Score: 8 (A*), 7 (A), 6 (B), 5 (C), 4 (D), 3 (E), 2 (F), 1 (G), and 0 (U)


    Test Name: Advanced Placement Test (AP)

    Test Code: APT

    Test Form: Z

    Test Level(s): ZZ

    Test Subject Content Codes: 1A, 2M, 3M, 1B, 1D, 1E, 1F, 1G, LC, 1H, 1J, 1K, 1L,1M, 2H, 1N, 1O, 1Q, 1R, 1S, HG, 2N, JP, 1W, MT, 2K, 1X, 1Y, 1Z, 2D, 2A, 2B, 2F, 2C, WI, 2O, 2G

    Test Score Type: SS - Type 1 and ZZ - Type 2

    Test Score: 1, 2, 3, 4 and 5


    Test Name: International Baccalaureate Program (IBP)

    Test Code: IBP

    Test Form: Z

    Test Level(s): SL and HL

    Test Subject Content Codes: NA, NB, NC, ND, NG, NH, NJ, NK, NL, NM, MB, MD, NN, NO, NP, NQ, NR, NS, NV, NW, NY, NZ, OC, OD, OE, OF, OG, OH, OI, OL, OM, ON, OO, OR, IH, OU, OV, OW, QB, OX, OY, OZ, PA, PB, PC, PD, PE, PF, PG, 4P, 3P, PH, PI, PJ, PK, PN, PO, PP, PQ, PR, PS, QC, QD, QE, QF, QG, QH, QI, QJ, QK, QL, QM, QN, QO, RB, RD, RR, RE, QP, QQ, MI, MJ, MK, ML, MM, QR, QS

    Test Score Type: SS - Type 1 and ZZ - Type 2

    Test Score: 1, 2, 3, 4, 5, 6, 7 8(P) and 9(N)



    Last Updated: 6/12/2013