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2011-2012 English Language Learners Information

  1. Submit a separate record during reporting periods 2, 3 and 5 for each student in KG-12 membership identified as "LY" for the English Language Learners, PK-12 data element. Also, submit a separate record for each student identified as "LF" for the English Language Learners, PK-12 data element, who has exited the program within the last two school years.
  2. Submit a separate record during reporting periods 2, 3 and 5 for each 3-12 grade student in membership identified as "LP" for the data element English Language Learners, PK-12, if the "LP" student is enrolled in an English for Speakers of Other Languages (ESOL) program pending assessment. (If the grade 3-12 student is identified as "LP" and enrolled in a regular program, do not submit a record.)
  3. If the student is identified as "LZ" for the English Language Learners, PK-12 data element, do not submit an English Language Learners Information Format because the English Language Learners: Post Reclassification Dates are for Local Accountability and District Records Transfer purposes only. Do not submit a record for English Language Learners Format if the student is identified as "ZZ".
  4. For Survey Period 7 submit a separate record for each student identified as LY or LP for the English Language Learners, PK-12 data element. Also, send a record for any student determined to be LF on the English Language Learners, PK-12 data element between September 1, 2011 and January 6, 2012 (last day of Survey 7 state processing).
  5. All test related fields should be Z-filled or zero-filled as appropriate. Also Z-fill or zero-fill: English Language Learners: Extension of Instruction; English Language Learners: Reclassification Exit Date; English Language Learners: Basis of Entry; and English Language Learners: Basis of Exit (First), English Language Learners: Basis of Exit (Second) and Fund Source.

    Note: Do not send Prekindergarten students and students enrolled in school 3518 in Survey 7.

  6. In Surveys 2, 3 and 5 for students identified as LY report the following entry test information:
    1. For students in grades KG-02 report the aural/oral test scores that determined the student eligible and in need of services. These are reported in the test fields for Listening and Speaking. No Reading and Writing scores are applicable for entry.
    2. For students in grades 03-12, report aural/oral test scores in the test fields for Listening and Speaking. Also, report Reading and Writing test scores for students who tested proficient in aural/oral skills based on assessment.
    3. For students who have a reclassification date and an English Language Learners: Basis of Entry code of “L”, test scores are optional.
      Report initial entry test information in each Survey period until the student is identified as LF.

    Note: Zeros may be valid test scores. In Surveys 2, 3 and 5 for students identified as LF, report exit test information as appropriate for the student’s English Language Learners: Basis of Exit codes. Do not send CELLA, Test Forms 1 and 2, and FCAT scores as these are already available to the Department.

  1. In Surveys 2, 3 and 5 for students identified as LF, report exit test information as appropriate for the student's English Language Learners: Basis of Exit codes. Districts using CELLA Form 3 for entry purposes must report these scores. CELLA Test Form 3 is not allowable for exit testing. Do not send CELLA, Test Forms 1 and 2, and FCAT scores as these are already available to the Department
  2. Report one or two English Language Learners: Basis of Exit codes. Codes B-G require two codes. If codes B, E or L are reported all test information may be Z-filled or zero-filled, as appropriate.
  3. Error Codes: This field is used by the Department to report to districts the specific errors found in the record during the state edit process.  This field should contain filler (spaces, blanks) when the record is transmitted to the Department.
  4. Key Fields: The key fields for this format are items 1, 3-5.
' * ' indicates key fields.
(Click on the link to view or download a pdf version of the document)

Item No. From-To Size Field Char. Field Description
1 1-2 2 N/R District Number, Current Enrollment *
2 3-6 4 A/N/R School Number, Current Enrollment
3 7-16 10 A/N Student Number Identifier, Florida *
4 17-17 1 A/N Survey Period Code *
5 18-21 4 N School Year *
6 22-29 8 A/N English Language Learners: Entry Date
7 30-30 1 A/N Filler
8 31-38 8 A/N English Language Learners: Student Plan Date
9 39-46 8 A/N English Language Learners: Classification Date
10 47-54 8 A/N English Language Learners: Exit Date
11 55-62 8 A/N English Language Learners: Reevaluation Date
12 63-63 1 A/N English Language Learners: Extension of Instruction
13 64-71 8 A/N English Language Learners: Reclassification Date
14 72-79 8 A/N English Language Learners: Reclassification Exit Date
15 80-80 1 A/N English Language Learners: Basis of Entry
16 81-81 1 A/N English Language Learners: Basis of Exit (First)
17 82-84 3 A/N Test Name: Listening
18 85-86 2 A/N Test Score Type: Listening
19 87-88 2 A/N Test Subject Content: Listening
20 89-92 4 N/R Test Score: Listening
21 93-100 8 A/N Test Date: Listening
22 101-103 3 A/N Test Name: Speaking
23 104-105 2 A/N Test Score Type: Speaking
24 106-107 2 A/N Test Subject Content: Speaking
25 108-111 4 N/R Test Score: Speaking
26 112-119 8 A/N Test Date: Speaking
27 120-122 3 A/N Test Name: Reading
28 123-124 2 A/N Test Score Type: Reading
29 125-126 2 A/N Test Subject Content: Reading
30 127-130 4 N/R Test Score: Reading
31 131-138 8 A/N Test Date: Reading
32 139-141 3 A/N Test Name: Writing
33 142-143 2 A/N Test Score Type: Writing
34 144-145 2 A/N Test Subject Content: Writing
35 146-149 4 N/R Test Score: Writing
36 150-157 8 A/N Test Date: Writing
37 158-158 1 A Transaction Code
38 159-159 1 A Fund Source
39 160-160 1 A/N English Language Learners: Program Participation
40 161-161 1 A/N English Language Learners: Basis of Exit (Second)
41 162-162 1 A Test Form: Listening
42 163-164 2 A Test Level: Listening
43 165-165 1 A Test Form: Speaking
44 166-167 2 A Test Level: Speaking
45 168-168 1 A Test Form: Reading
46 169-170 2 A Test Level: Reading
47 171-171 1 A Test Form: Writing
48 172-173 2 A Test Level: Writing
49 174-222 49 A/N Filler
50 223-232 10 A/N Student Number Identifier, Local
51 233-240 8 A/N Filler/Error Codes

Last Updated7/1/2011