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2010-2011 McKay Prepayment Verification Format

  1. This format is used for the verification of eligibility of students who receive McKay Scholarships - prior to the payment of the scholarship each quarter.


  2. Submit this record for reporting periods A, B, C and D for each student in dataset DPSxx.GQ.F70561.Yyyyys created by the Department of Education prior to the designated survey period. (‘xx’ indicates the district number, ‘yyyy’ indicates the school year and ‘s’ indicates the survey period.)


  3. ENTRY (RE-ENTRY) DATE and WITHDRAWAL DATE: The initial pre-payment eligibility verification file (DPSxx.GQ.F70561.Yyyyys) will contain zeroes in these date fields. School districts must insert either an Entry (Re-entry) Date or a Withdrawal Date (not both) and submit the file to NWRDC under the appropriate file name. All date fields should be in the MMDDYYYY format. The dates must be valid dates greater than (after) May 1, 2000.


  4. STUDENTS NEVER ENROLLED: For students never enrolled in the school district all nines (99999999) should be entered in both the Entry (Re-entry) Date and Withdrawal Date fields.

  5. UPDATES ONLY: All records submitted to the data base will be processed as updates. No records may be added or deleted from the McKay Prepayment Verification data base table.


  6. Key Fields: The key fields for this format are item numbers 1, 5, 20 and 21.


  7. ' * ' indicates key fields.
    (Click on the link to view or download a pdf version of the document)

    Item No. From-To Size Field Char. Field Description
    1 1-2 2 N District Number, Current Enrollment*
    2 3-14 12 A/N District Name
    3 15-18 4 A/N School Number, Private
    4 19-61 43 A/N School Name, Private
    5 62-71 10 A/N Student Number Identifier, Florida *
    6 72-88 17 A/N/L Student Name, Legal - Last
    7 89-100 12 A/N/L Student Name, Legal - First
    8 101-102 2 A/N Grade Level
    9 103-105 3 N FEFP Program Number - First
    10 106-109 4 N Class Minutes, Weekly - First
    11 110-113 4 N FTE Earned, Course- First
    12 114-116 3 N FEFP Program Number - Second
    13 117-120 4 N Class Minutes, Weekly - Second
    14 121-124 4 N FTE Earned, Course- Second
    15 125-130 6 A/N Record Identifier
    16 131-134 4 A/N School Number, Current Enrollment
    17 135-142 8 A/N Entry (Re-entry) Date
    18 143-150 8 A/N Withdrawal Date
    19 151-151 1 A Military Family Student
    20 152-155 4 N School Year *
    21 156-156 1 A/N Survey Period Code *
    22 157-157 1 A Ethnicity
    23 158-158 1 A Race: American Indian or Alaska Native
    24 159-159 1 A Race: Asian
    25 160-160 1 A Race: Black or African American
    26 161-161 1 A Race: Native Hawaiian or Other Pacific Islander
    27 162-162 1 A Race: White
    28 163-232 70 A/N Filler
    29 233-240 8 A/N Error Codes

    Last Updated: 7/1/2010