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2009-2010 Student Assessment

  1. Submit student assessment records during reporting periods 2, 3 and 5 for students in KG-12 membership who have been targeted for reading intervention consistent with the district’s K-12 Comprehensive Reading Plan. Generally, report three scores a year; one in October, one in February and one at the end of the year. Send only assessment information that has not been sent in a previous reporting period and only assessment information that is not being reported via the Progress Monitoring and Reporting Network (PMRN).


  2. Also submit student assessment records during reporting period 5 for students who took one or more Cambridge Advanced International Certificate of Education (AICE) exams during the school year. The Test Name code for this exam is CAI.


  3. TEST SCORE: Submit up to two Test Score/Test Score Type combinations for the Test Subject Content area being reported. Zeroes may be a valid test score. If only one Test Score is being submitted on a record, report all zeroes for the second Test Score.


  4. TEST SCORE – AICE: The valid test scores for the AICE exam are 8 (A*), 7 (A), 6 (B), 5 (C), 4 (D), 3 (E), 2 (F), 1 (G) and 0 (U). Test scores must be reported as numbers, not letters, on this format and must be four digits, right-justified with leading zeroes.


  5. TEST SCORE TYPES: For standardized tests other than AICE exams, submit a normal curve equivalent (NC) for the first Test Score Type/Test Score combination and a scale score (SS) for the second Test Score Type/Test Score combination or a lexile score (LX) for the first Test Score Type/Test Score combination and a national percentile (NP) for the second Test Score Type/Test Score combination. Submit Test Score Type SS (Scale Score) for the AICE exam in the Test Score Type 1 field and ZZ in the Test Score Type 2 field.


  6. TEST PUBLICATION YEAR: For the AICE exam the Test Publication Year is the year in which the exam was taken.


  7. TEST DATE: For the AICE exam use June 1 or June 2 for the June administration of the exam and November 1 or November 2 for the November administration of the exam along with the year in which the exam was taken. This allows for the reporting of students who takes both levels of the AICE exam in the same month.


  8. TEST SUBJECT CONTENT: Codes are provided in Appendix L.


  9. TEST FORM: If no Test Form applies report ‘Z’ in this field. The AICE exam has no Test Form so ‘Z’ should be reported.


  10. TEST LEVEL: If no Test Level applies, report ‘ZZ’ in this field. The AICE exam has two Test Levels, A (Advanced) and AS (Advanced Subsidiary).


  11. ERROR CODES:  This field is used by the Department to report to districts the specific errors found in the record during the state edit process.  This field should contain filler (spaces, blanks) when the record is transmitted to the Department.


  12. KEY FIELDS: The key fields for this format are items 1-6, 8 and 9.


  13. ' * ' indicates key fields.

    (Click on the link to view or download a pdf version of the document)
    Item No. From-To Size Field Char. Field Description
    1 1-2 2 N/R District Number, Current Enrollment*
    2 3-6 4 A/N/R School Number, Current Enrollment*
    3 7-16 10 A/N Student Number Identifier, Florida *
    4 17-17 1 N Survey Period Code *
    5 18-21 4 N School Year *
    6 22-24 3 A/N Test Name *
    7 25-28 4 A/N Test Publication Year
    8 29-36 8 A/N Test Date *
    9 37-38 2 A/N Test Subject Content *
    10 39-39 1 A/N Test Form
    11 40-41 2 A/N Filler
    12 42-43 2 A/N Test Level
    13 44-45 2 A/N Test Score Type (1)
    14 46-49 4 N/R Test Score (1)
    15 50-51 2 A/N Test Score Type (2)
    16 52-55 4 N/R Test Score (2)
    17 56-56 1 A/N Transaction Code
    18 57-62 6 A/N Filler
    19 63-72 10 A/N Student Number Identifier, Local
    20 73-80 8 A/N Filler/Error Codes

    Last Updated: 10/27/2009