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2004-2005 Student Demographic Information

1. For reporting periods 1-4 submit this record for each student receiving instruction/service during that reporting period.

2. For reporting period 5 submit this record for any student who was in membership at any time during the school year, as well as any PK-12 student who was expected to attend school but did not enter as expected and any student for whom a Diploma Type of W43 or W45 is being reported on the Student End of Year Status record.

3. For reporting period 9 submit this record for each student for whom an Exceptional Student Record Format or for whom an Institution Number, Neglected/Delinquent code is being reported.

4. Do not send a Student Demographic Information record for a student who is in Home Education unless the student is also receiving instruction/service from the school district during the reporting period.

5. STUDENT NAME LEGAL: The district must submit student names for each student. The student name field will be used to ensure efficient editing and verification of records during reporting periods and to facilitate Department monitoring and auditing activities requiring access to district individual student records.

6. For reporting periods 1 and 4, (summer session) district of enrollment (item 2) and district of instruction/service (item 1) will always be the same number and school of enrollment will be the school providing instruction or service.

7. SCHOOL NUMBER, CURRENT ENROLLMENT: For Survey 9, report the school of enrollment as of December 1, for all exceptional education students. For non-exceptional education students for whom an Institution Number, Neglected/Delinquent code is being reported, report the school of enrollment as of the time the student attended the Neglected/Delinquent Institution.

8. YEAR: For reporting periods 1 through 4 and 9, this field will contain fiscal year. For reporting period 5, this field will contain school year. Refer to the Element Year in the DOE Information Data Base Requirements: Volume I - Automated Student Information System for definition.

9. INSTITUTION NUMBER, NEGLECTED/DELINQUENT: The number assigned to the institution for neglected or delinquent children as defined in Title I, Parts A and D, of the Elementary and Secondary Education Act, as amended by Public Law 107-110. Report this number in survey period 9 for students who are ages 5-17 inclusive who resided in an institution for neglected or delinquent children or an adult correctional facility for at least 30 consecutive days at least one of which was in October of the reporting year. Submit up to two eligible institutions. Matching Student Course records are not required for these students in survey period 9 unless the student is also an exceptional education student.

10. KEY FIELDS: The key fields for this format are item numbers 1, 2, 3, 4, 5 and 6. If a key field needs to be changed, the record must be deleted and re-submitted as an add.

*Field Characteristics

Item No. From-To Size Field Char. Field Description
1 1-2 2 N/R District Number, Current Instruction/Service
2 3-4 2 N/R District Number, Current Enrollment
3 5-8 4 A/N/R School Number, Current Enrollment
4 9-18 10 A/N Student Number Identifier, Florida
5 19-19 1 N Survey Period Code
6 20-23 4 N Year
7 24-33 10 A/N Student Number Identifier - Alias, Florida
8 34-75 42 A/N/L Student Name, Legal
9 76-81 6 A/N Filler
10 82-82 1 A Gender
11 83-83 1 A Racial/Ethnic Category
12 84-84 1 A/N Filler
13 85-95 11 A/N Filler
14 96-96 1 A/N Filler
15 97-98 2 A Limited English Proficient, PK-12
16 99-99 1 A/N Resident Status, State/County
17 100-101 2 A/N Grade Level
18 102-102 1 A/N Student Characteristic, Agency Programs
19 103-103 1 A Transaction Code
20 104-105 2 A/N Native Language, Student
21 106-106 1 A/N Filler
22 107-108 2 A/N Parent/Guardian Primary Home Language
23 109-110 2 A/N Country of Birth
24 111-118 8 A/N Limited English Proficient: Home Language Survey Date
25 119-126 8 N Birth Date
26 127-129 3 A/N Filler
27 130-137 8 A/N Qualifying Arrival Date (QAD) for Migrant Program Eligibility
28 138-138 1 A/N Lunch Status
29 139-139 1 A Homeless Student, PK-12
30 140-140 1 A Additional School Year Student
31 141-141 1 A/N Migrant Status Term
32 142-142 1 A/N Graduation Option
33 143-146 4 A/N Institution Number, Neglected/Delinquent (First)
34 147-150 4 A/N Institution Number, Neglected/Delinquent (Second)
35 151-160 10 A/N Filler