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2003-2004 Prior School Status/Student Attendance

1. Submit this record in reporting survey period 2, 3 and 5 for each PK-12 student who was in membership in any school in the district from the first day of the school year to the last day of the survey period.

2. For Survey 5, submit this record for each PK-12 student who was in membership in any school in the district from the first day of the school year to the last day of the survey period, as well as any student who withdrew between school years A separate record must be submitted for each school and each entry/reentry for any school of enrollment in the district.

3. For students enrolled in a year-round school program, separate records should be submitted for each intersession. Students enrolled in separate summer terms must have two separate records reported.

4. Item number 15, Withdrawal Code, PK-12, should be ZZZ for Surveys 2-3 if no withdrawal code is applicable. Every record should have a Withdrawal Code for Survey 5.

5. TERM: To indicate the student entered/reentered during the regular school year, use code 3 (annual). To indicate summer school or inter session (for year round school) use code S (combined summer schedule). Use code Y to indicate a record being submitted with a withdrawal code for a student who was not enrolled this year. For Surveys 2 and 3, Term should equal Z; Days Present, Annual and Days Absent, Annual should be 0-filled.

6. RECORDS WITH TERM CODE = Y: For those records being reported with a Term code of Y, send the last School Number, Current Enrollment for the student in the district. The following fields should be Z-filled: Entry (Re-Entry) Code, PK-12. The following fields should be 0 filled: Days Present, Annual; Days Absent, Annual; Days Present, Summer Terms; Days Absent, Summer Terms. Entry (Re-Entry) Date must be 0-filled. In addition, use the date of the first day of the district's regular school year for Withdrawal Date.

KEY FIELDS: The key fields for this format are item numbers l, 2, 3, 10, 11 and 13. If a key field needs to be changed, the record must be deleted and resubmitted as an add.

*Field Characteristics

Item No. From-To Size Field Char. Field Description
1 1-2 2 N/R District Number, Current Enrollment
2 3-6 4 A/N/R School Number, Current Enrollment
3 7-16 10 A/N Student Number Identifier, Florida
4 17-26 10 A/N Student Number Identifier - Alias, Florida
5 27-68 42 A/N/L Student Name, Legal
6 69-69 1 A Gender
7 70-70 1 A Racial/Ethnic Category
8 71-78 8 N Birth Date
9 79-80 2 A/N Grade Level
10 81-81 1 N Survey Period Code
11 82-85 4 N School Year
12 86-88 3 A/N Entry (Re-Entry) Code, PK-12
13 89-96 8 A/N Entry (Re-Entry) Date
14 97-98 2 A/N Prior School/Location: District/County
15 99-100 2 A Prior School/Location: State/Territory or Commonwealth
16 101-102 2 A Prior School/Location: Country
17 103-105 3 A/N Withdrawal Code, PK-12
18 106-113 8 N Withdrawal Date
19 114-116 3 N Days Present, Annual
20 117-119 3 N Days Absent, Annual
21 120-120 1 A Transaction Code
22 121-123 3 N Days Present, Summer Terms
23 124-126 3 N Days Absent, Summer Terms
24 127-127 1 A/N Term
25 128-160 33 A Filler