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2003-2004 Staff Demographic Information

1. Submit this record during reporting periods 2 and 3 for all staff employed either on a full or part time basis during the payroll period that includes the FEFP survey week for reporting students. Submit this record during reporting period 5 for any staff member employed at any time during the fiscal year being reported and for any staff member who received benefits anytime during the fiscal year.

2. SCHOOL NUMBER, PRIMARY/HOME: For staff members who operate out of the county office, the school number to be used in this field is 9001. Staff members assigned to schools must be reported at that school using the official state school number for that school. Itinerant staff should be reported either at the school that is considered their home location or at the district office.

3. SOCIAL SECURITY NUMBER: The social security number must be reported for all staff members employed. Districts must be certain to report the correct social security number for the staff member being reported. The number should be left-justified with a trailing blank. (For contracted or charter school staff for whom the school district does not have a Social Security Number, the district must assign a Staff Number Identifier. See Social Security Number data element.)

4. FLORIDA EDUCATORS CERTIFICATE NUMBER: The certificate number must be reported for all certificate personnel within the district. In addition to all instructional personnel, those administrative personnel who possess certificates should have their numbers reported. Do not report district assigned certificate numbers for on-call substitute teachers, non-degreed vocational or non-degreed adult employees.

5. SEPARATION DATE/REASON: Report these elements in reporting period 5 only. These elements apply only to employees who have separated from employment with the district entirely. If an employee who held more than one job with the district separates from one but not all jobs, that employee should not be reported as separated from the school system. Report Separation Date and Separation Reason for all employees who separated from district employment during the Fiscal Year being reported. Report Separation Date for any employee who has received benefits but was not employed during the Fiscal Year being reported.

6. JOB CODE, PRIMARY: Submit this element in reporting periods 2, 3, and 5. In Survey 5, report the primary job code for the job the employee held during the regular school year. This may be different than the job code reported on the summer salary format. See Appendix E, (JOB CODE ASSIGNMENTS), in the DOE Information Data Base Requirements: Volume II - Automated Staff Information System for Job Codes.

7. DAYS PRESENT AND DAYS ABSENT: Report the elements, Days Present; Days Absent, Personal Leave; Days Absent, Sick Leave; Days Absent, Temporary Duty Elsewhere; Days Absent, Other in Survey 5. These data are required by State Board of Education Rule 6A-1.09982(2) to provide information on teacher and administrator absences to be included in the School Advisory Council Reports.

8. KEY FIELDS: The key fields for this format are item numbers 1, 2, 3, and 4. If a key field needs to be changed, the record must be deleted and re-submitted as an add.

*Field Characteristics

Item No. From-To Size Field Char. Field Description
1 1-2 2 N/R District Number
2 3-12 10 A/N/L Social Security Number
3 13-13 1 N Survey Period Code
4 14-17 4 N Fiscal Year
5 18-21 4 N/R School Number, Primary/Home
6 22-31 10 N/R Florida Educators Certificate Number
7 32-73 42 A/N/L Employee Name, Legal
8 74-79 6 A/N Filler
9 80-80 1 A Gender
10 81-81 1 A Racial/Ethnic Category
11 82-84 3 N Days Present
12 85-87 3 N Days Absent, Personal Leave
13 88-90 3 N Days Absent, Sick Leave
14 91-93 3 N Days Absent, Temporary Duty Elsewhere
15 94-96 3 N Days Absent, Other
16 97-105 9 A/N Filler
17 106-106 1 A Separation Reason
18 107-111 5 N Job Code, Primary
19 112-112 1 A Transaction Code
20 113-114 2 A Employee Type
21 115-122 8 N Birth Date
22 123-123 1 A Degree Earned
23 124-131 8 N Employment Date, Current Position
24 132-139 8 N Employment Date, Continuous Employment
25 140-147 8 N Employment Date, Original Position
26 148-155 8 N Separation Date
27 156-156 1 A Exempt from Public Records Law, Employee
28 157-160 2 A/N Filler