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Education Information & Accountability Services
Education Information & Accountability Services  |
2008 DOE Database Workshop
"From Data to Decisions"
Tentative Agenda
Monday, June 16, 2008 - Early Registration 4:00 - 6:00 PM
Tuesday, June 17, 2008 - Registration: 8:00 AM - 4:00 PM
Tuesday, June 17, 2008
| Room |
Session |
| Time - 9:30 a.m. - 12:00 Noon |
| Heroes Ballroom |
Opening General
Session, Legislative Overview, K-20 Accountability |
| Time - 12:00 Noon - 1:30 p.m. |
| Lunch on
your own |
| Time - 1:30 p.m. - 2:30 p.m. |
| Salon 1 |
Secondary/Vocational
- This session provides an overview of data reporting for secondary career
education. It examines the structure of the data elements, the record
formats, and the reports that are part of secondary career education information.
There is an emphasis on the reporting process with attention paid to the
importance of the edit and validation reports. It also describes the process
and necessity of making updates and reviewing reports to assure quality
data reporting. Presenter: Bruce Harrington |
| Salon 2 |
Student Database Changes for
2008-2009 - An overview of all changes to the student information
database for 2008-2009. Presenter: Ruth Jones |
| Salon 3 |
Staff Database Changes and Reporting
- Database changes and reporting. Presenter: Teresa Sancho |
| Time - 2:30 p.m.- 2:45 p.m. |
| Break |
| Time - 2:45 p.m. - 3:45 p.m. |
| Salon 1 |
Program Cost Reporting
- The session is designed to assist in the preparation of the program
cost report. It will cover some of the basics, the how’s, and the
why’s of the cost report. The session will also cover general information
about the report and any updates and changes in preparation of the cost
report. Presenter: Richard Harbin |
| Salon 2 |
Educator Certification On-Line
Resources - This session provides an overview of the on-line
resources available not only to assist educators in the Florida certification
process but also for recruitment coordinators, certification administrators,
and even information professionals. It examines each of the certification
resources available, the information it provides, and who/how each can
be accessed, as well as tips and tricks for getting the most out of it.
The session will also address how certification information is used for
various data reporting needs from identifying certification pathways of
Florida’s new teachers to federal Title II (Teacher Quality) reporting.
The session will conclude with an open forum for attendees to discuss
opportunities for expansion of certification services to better meet stakeholder
needs. Presenter: David C. LaJeunesse |
| Salon 3 |
Database Reporting Basics
- The basics of preparing data, sending files, reporting timelines, survey
processing, and database documentation. Presenter: Harold McLeod |
| Time - 3:45 p.m. |
| Break for the day |
Wednesday, June 18, 2008 Registration - 8:00 AM - 3:00 PM
Wednesday, June 18, 2008
| Room |
Session |
| Time - 8:30 a.m - 9:30 a.m. |
| Salon 2 |
Staff Database Changes and Reporting
(Repeat) - Database changes and reporting. Presenter: Teresa
Sancho |
| Salon 3 |
Master School Identification
File - A review of the public school file contents and importance;
changes to the MSID for 2008-09; and the process for approval of newly
active schools. Presenters: Rhonda Forbes, Ruth Jones |
| Legacy South 1 & 2 |
Florida Course Code Directory
- This session will address the use of the Florida Course Code Directory
and the Department’s proposed new system. Presenter: Keith Sheets,
Rabieh Razzouk |
| Legacy North 2 |
FASTER
Basics/Bright Futures - FASTER overview and
important considerations regarding Bright Futures. Presenter: Pete
Tanzy |
| Legacy North 1 |
“Get Ready, Get Set, Get
Going” (Session for charter school personnel) – This
workshop will provide an orientation overview of essential terms, responsibilities,
contacts, information, and knowledge that will put you ahead of the game
in the approval process. Presenters: Jean Miller, LaCrest McCary,
Mike Kooi
|
| Time - 9:30 a.m - 9:45 a.m. |
| Break |
| Time - 9:45 a.m - 10:45 a.m. |
| Salon 1 |
Class Size - An overview
of the Class Size Reduction algorithm and tips to help districts improve
the accuracy of their coding and forecast their averages. Presenter:
Sean Millard |
| Salon 2 |
Database Reporting Basics (Repeat)
- The basics of preparing data, sending files, reporting timelines, survey
processing, and database documentation. Presenter: Harold McLeod |
| Salon 3 |
Compulsory School Immunization
Update and the Florida Immunization Registry - Presenters:
Dianne Mennitt, Robert Colon |
| Legacy South 1 & 2 |
Career Academies -
This session will include information on the reporting requirements for
career academies. Specifically, the new system for 2007-08 and 2008-09
for the Florida Career and Professional Education Act (section 1003.491-1003.493,
Florida Statutes) that will be addresssed. Presenter: Tara G. Goodman |
| Legacy North 2 |
Reporting Requirements for School
Choice Programs - This session will focus on the FTE reporting
requirements and processes for school choice programs including, McKay
Scholarships, Virtual Schools, and Charter Schools. Presenter: Jean
Miller |
| Legacy North 1 |
Making the Grade (Session
for charter school personnel) – This workshop will assist charter
schools in learning how they can easily align their curriculum and instructional
materials to the Sunshine State Standards and their school’s goals.
Presenter: Kay Kemker |
| Time -10:45 a.m - 11:00 a.m. |
| Break |
| Time - 11:00 a.m - 12:00 Noon |
| Salon 1 |
Voluntary Public School Choice
(VPSC) Program - (Session for sub-grantees
of VPSC grant) This session will provide assistance to partnering school
districts involved in the VPSC Interdistrict Agreement Models with regard
to the data collection and management of the project. Presenter: Yolanda
Miranda-Hill In collaboration with University of South Florida, the third
party reviewer of the grant |
| Salon 2 |
Neglected & Delinquent Students
- The session will cover data reporting for students in institutions
for neglected or delinquent youth. Presenters: Ruth Jones, Melvin
Herring |
| Salon 3 |
Major Reporting and FACTS.ORG
Issues -This session will focus on the Major Area of Interest
reporting requirements and support available from the Department of Education
and FACTS.org Presenters: Alan Ramos, Andrea Latham, Pete Tanzy |
| Legacy South 1 & 2 |
Implementing Wellness Policies
(Session for all audiences) - Presenter: Rachael Terrin
|
| Legacy North 2 |
Program Cost Reporting
(Repeat)- The session is designed to assist in the preparation
of the program cost report. It will cover some of the basics, the how’s,
and the why’s of the cost report. The session will also cover general
information about the report and any updates and changes in preparation
of the cost report. Presenter: Richard Harbin |
| Legacy North 1 |
Does It All Add Up?
(Session for charter school personnel) - This session will focus on achieving
success through responsible financial planning and fiscal management.
Developing and implementing a sound budget for long-term fiscal stability
will be explored. Presenter: Nancy Snowcroft |
| Time - 12:00 Noon - 1:30 p.m. |
| Lunch on your own |
| Time - 1:30 p.m - 2:30 p.m. |
| Salon 1 |
NCLB
School Public Accountability Reports (SPARS)
- NCLB state report card requirements; review of indicators,
data sources and district responsibilities. Presenter: Cyndi Holleman |
| Salon 3 |
Major Reporting and FACTS.ORG
Issues (Repeat) -This session will focus on the Major Area of
Interest reporting requirements and support available from the Department
of Education and FACTS.org Presenter: Alan Ramos, Andrea Latham, Pete
Tanzy |
| Legacy South 1 & 2 |
JUST READ, FLORIDA! - Reporting
Reading Data - Reporting reading intervention course participation,
assessment, and staff certification/endorsement progress via the Student
and Staff Data Base. Presenters: Ruth Jones, Laurie Lee
|
| Legacy North 2 |
Public School Choice -
This session will focus on public school choice options, including controlled
open enrollment, magnet schools, and the two NCLB school choice options
for choice with transportation and supplemental educational services.
Presenters: Anke Toth
|
| Legacy North 1 |
Scoring a Perfect 10
(Session for charter school personnel and school district personnel) –
Charter School reporting basics and requirements, and school district
responsibilities for providing information system services. Presenter:
Harold McLeod, Teresa Sancho
|
| Time - 2:30 p.m - 2:45 p.m. |
| Break |
| Time - 2:45 p.m - 3:45 p.m. |
| Salon 1 |
Voluntary Prekindergarten Program:
An Update - This session will provide an overview of the status
of the state’s voluntary prekindergarten education program and its
impact on school district programs including data collection and management.
Presenter: Cathy Cross |
| Salon 2 |
FTE/FEFP
- Overview of FEFP
and the part FTE
plays in funding. Presenters: Brent Jones, Martha Haynes |
| Salon 3 |
Graduation
Rates - Know Your Numbers
- Strategies and procedures for reviewing cohort reports and submitting
updates. Don’t get caught off guard when your graduation rates are
officially released. Presenter: Cyndi Holleman |
| Legacy South 1 & 2 |
Homeless Education
- This session includes how to identify and report information about homeless
students. Presenter: Lorraine Allen |
| Legacy North 2 |
Public School Choice (Repeat)
- This session will focus on public school choice options, including
controlled open enrollment, magnet schools, and the two NCLB school choice
options for choice with transportation and supplemental educational services.
Presenters: Anke Toth |
| Legacy North 1 |
Partnering for Excellence
(Session for charter school and school district personnel) – Charter
schools, what do you expect from the school district? School districts,
what do you expect from charter schools? This workshop will feature a
panel made up of these two players. Their discussion will include best
practices, as well as identifying and explaining some of their “favorite
reports." Presenters: School Districts; Dr. Sonia Esposito, Osceola
Co; Carla McMullen, Polk Co; Jenna Hodgens and Kristine Bennett, Hillsborough
Co; Charter Schools; Jill Bolender, Polk Co; Jacqueline Grimm and Tina
Cafiero, Osceola Co |
| Time - 3:45 p.m - 4:00 p.m. |
| Break |
| Time - 4:00 p.m - 5:00 p.m. |
| Salon 1 |
Developing a Culture of Data
Quality - Presenters: District Personnel
Robert A. Curran Sr., PMP, Director, Applications, Orange County Public
Schools and Roland E. Moore, Chief Information Officer, Orange County
Public Schools
|
| Salon 2 |
Race/Ethnicity, Survey 6 and
Other Changes - Topics covered in this session include the new
race/ethnicity elements, changes to Survey 6, updates regarding physical
education, reporting students of military families, postsecondary plan
codes and reminders regarding course reporting. Presenter: Ruth Jones |
| Salon 3 |
Dropout Prevention & DJJ
Data Collection - This session’s focus is on database reporting
for Dropout Prevention and Department of Juvenile Justice Programs. Review
of data elements and formats and the unique reporting requirements for
both programs. Presenters: Linda Fleming, Karen Denbroeder |
| Legacy North 2 |
Everything You Ever Wanted to
Know About the National School Lunch Program, But Didn’t Know Who
to Ask (Workshop for charter school personnel and school district
personnel) – This session will provide charter schools an overview
of requirements for participating in the National School Lunch Program.
Recent changes in federal law and implementation of those changes will
also be addressed. Presenter: Angela Voyles |
| Legacy North 1 |
Making Sense (and Cents) of
the Florida Education Finance Program (FEFP)/Revenue Estimate Worksheet
(Session for new applicants, charter school personnel, school
district personnel, and charter school stakeholders) - This session will
provide an overview of the Florida Education Finance Program. Information
regarding the Full Time Equivalent (FTE) Student Survey, funding issues,
and FEFP calculations will be discussed. Assistance and training in using
the Revenue Estimate Worksheet as a means of monitoring the state and
local funding that your school should be receiving from the district.
Presenter: Glenda Todd |
| Time - 5:00 p.m. |
| Break for the day |
Thursday, June 19, 2008 Registration - 8:00 AM - 12:00 Noon
Thursday, June 19, 2008
| Room |
Session |
| Time - 8:30 a.m - 9:30 a.m. |
| Salon 1 |
Family Educational Rights and
Privacy Act (FERPA)--FERPA AND PUBLIC RECORDS LAWS
- This session will provide an overview of the Family Educational Rights
and Privacy Act (FERPA) and Florida’s Student Records and Public
Records laws, preview some of the significant changes to FERPA guidelines,
and discuss practical issues that arise when dealing with these subjects.
Presenter: Margaret Parker |
| Salon 2 |
Reporting Migrant Data in Florida's
Student Information Database - This session will provide an
overview of the state student data base reporting requirements for Florida’s
migrant student population. A review of current data elements, formats,
edits, reports and timelines will be provided as well as information on
the new data element required for students who receive continuation of
services. Presenters: Carolyn Mathews, Linda Fleming |
| Salon 3 |
Whatever Happens....Record,
Record, Record! - (Session for charter school personnel and district
personnel) – This session will assist charter schools in understanding
the importance of keeping thorough and up-to-date student records. Assistance
will be offered in how to record student attendance, enrollments, and
withdrawals. Presenter: Cyndi Holleman |
| Legacy South 1 & 2 |
Title I Data - Presenters:
Jessie Simmons, Ruth Jones |
| Legacy North 2 |
Everything You Ever Wanted to
Know About the National School Lunch Program, But Didn’t Know Who
to Ask (Repeat) (Workshop for charter school personnel and school
district personnel) – This session will provide charter schools
an overview of requirements for participating in the National School Lunch
Program. Recent changes in federal law and implementation of those changes
will also be addressed. Presenter: Angela Voyles |
| Legacy North 1 |
Making Sense (and Cents) of
the Florida Education Finance Program (FEFP)/Revenue Estimate Worksheet
(Repeat) (Session for new applicants, charter school personnel,
school district personnel, and charter school stakeholders) - This session
will provide an overview of the Florida Education Finance Program. Information
regarding the Full Time Equivalent (FTE) Student Survey, funding issues,
and FEFP calculations will be discussed. Assistance and training in using
the Revenue Estimate Worksheet as a means of monitoring the state and
local funding that your school should be receiving from the district.
Presenter: Glenda Todd |
| Time - 9:30 a.m - 9:45 a.m. |
| Break |
| Time - 9:45 a.m - 10:45 a.m. |
| Salon 1 |
Class Size (Repeat)
- An overview of the Class Size Reduction algorithm and tips to help districts
improve the accuracy of their coding and forecast their averages. Presenter:
Sean Millard |
| Salon 2 |
Migrant Student Information
Exchange (MSIX) - This session will provide an update on the
electronic exchange system for the transfer of migrant student education
and health data among the United States. Discussion includes how MSIX
and Florida’s FASTER systems will be used to accomplish data exchange.
Additionally, the MSIX user roles will be detailed. Presenters: Pete
Tanzy, Carolyn Mathews |
| Salon 3 |
Attendance - Local
recordkeeping, terms and definitions, student entry and withdrawal, truancy,
locating students who leave and uses of the data. Presenter: Ruth
Jones |
| Legacy South 1 & 2 |
School Safety and Discipline
Data Reporting Update and System Sharing Part I - SESIR Changes/Updates
for the 2008-09 school year; a review of common system/program reporting
problems and solutions; online SESIR Training; District-Specific SESIR
Data Quality Reports; MIS Reports and other data quality issues. Presenters:
Patty Kelleher, Brooks Rumenik, Kim Ward |
| Legacy North 2 |
Receiving Your Fair Share
- (Session for charter school personnel and school district personnel)
– This breakout group will provide information regarding federal
entitlement grant programs as they are implemented in charter schools..
Presenter: Kay Caster |
| Legacy North 1 |
Forum for Charter School Issues
– This session will address charter school legislative updates,
authorizer issues, consortium issues, and provide a time for Q & A's.
Presenters: Jean Miller, Mike Kooi, Hugo Arza |
| Time - 10:45 a.m - 11:45 a.m. |
| Break |
| Time - 11:00 a.m - 12:00 Noon |
| Salon 1 |
Class Size Follow-Up
- Presenters: Broward County, Carolyn Hill, Evaluations Administrator;
Jeff Stanley, Director/School Application; Thomas Getz, Director of Capital
Planning and Programs
|
| Salon 2 |
Exceptional Student Education
- Review of data elements and revisions for exceptional students
and areas for improvement. Presenter: Karen Denbroeder |
| Salon 3 |
Transportation Reporting
- Managing transportation reporting – including changes for 2008-09,
useful reports, and comparing data across submission periods. Presenter:
Charlie Hood, Nada Scott |
| Legacy South 1 & 2 |
School Safety
and Discipline Data Reporting Update and System Sharing Part II
- SESIR Changes/Updates for the 2008-09 school year; a review of common
system/program reporting problems and solutions; online SESIR Training;
District-Specific SESIR Data Quality Reports; MIS Reports and other data
quality issues. Presenters: Patty Kelleher, Brooks Rumenik, Ruth Jones,
Kim Ward |
| Legacy North 2 |
Receiving Your Fair Share
(Repeat) - (Session for charter school personnel and
school district personnel) – This breakout group will provide information
regarding federal entitlement grant programs (Title I /English Language
Learners (ELL)/Exception Student Education (ESE). You will receive an
overview of the principal requirements for standards and assessments of
these programs as they are implemented in charter schools. Presenter:
Kay Caster |
| Legacy North 1 |
Forum for Charter School Issues
(Repeat) – This session will address charter school legislative
updates, authorizer issues, consortium issues, and provide a time for
Q & A's. Presenters: Jean Miller, Mike Kooi, Hugo Arza |
| Time - 12:00 Noon - 1:30 p.m. |
| Lunch on
your own |
| Time - 1:30 p.m. - 2:30 p.m. |
| Salon 2 |
FTE/FEFP
(Repeat) - Overview of FEFP
and the part FTE
plays in funding. Presenters: Brent Jones, Martha Haynes |
| Salon 3 |
State and Federal Reporting
Requirements for Programs Serving ELLs
- Reporting requirements under NCLB and ELL Database changes and how ELL
data impacts the Monitoring Process and other reporting problems. Presenters:
Mark Drennan, Nada Scott |
| Legacy South 1 & 2 |
School Grades and Adequate
Yearly Progress - Data communication with the Department of
Education for reporting accuracy and efficiency. Presenter: Ed Croft
|
| Legacy North 2 |
Filing the Net/Cash Resource
Fund Report - (Session for charter school personnel and school
district personnel) – This workshop will provide an overview of
this mandatory report and instructions for completing the form. Presenter:
Richard Menendez
|
| Legacy North 1 |
The Wheels on the Bus Go Round
and Round (Session for charter school personnel and district
personnel) – This session will offer information regarding practical
reports and expertise advice concerning transportation of charter school
students and the reporting of that transportation. Presenter: Charlie
Hood
|
| Time - 2:30 p.m. |
| Adjourn |
|
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