DOE Home

Office of Educational Facilities

MAINTENANCE AND OPERATIONS ADMINISTRATIVE GUIDELINES FOR SCHOOL DISTRICTS AND COMMUNITY COLLEGES

The following files are PDF files and require Acrobat Reader

TABLE OF CONTENTS

1. INTRODUCTION(PDF)

2. LAWS AND STATUTORY REQUIREMENTS(PDF)

2.1 Florida Statutes Chapter 235.011 Florida Statutes

2.2 State Board of Education Administrative Rules - Section 5

3. GENERAL MAINTENANCE AND OPERATIONS GUIDELINES(PDF)

3.1 Maintenance and Operations Management Responsibilities

3.2 Fiscal Responsibility

3.3 Facility Standards

3.4 Strategic Planning

3.5 Building Manuals

4. ORGANIZATIONAL STRUCTURES OF MAINTENANCE AND OPERATIONS DEPARTMENTS(PDF)

4.1 Organizational Plan

4.2 Personnel Management/Policies

4.3 Staff Recruitment and Retention

4.4 School Facilities

4.5 Community Colleges

5. MANAGEMENT OF CUSTODIAL PROGRAMS(PDF)

5.1 Goals and Objectives of Custodial Programs

5.2 Required Custodial Activities

5.3 Custodial Staffing

5.4 Additional Work Load Formulas for Custodial Staffing

5.5 Custodial Staff Productivity Standards

5.6 Grounds Maintenance

5.7 Staffing and Workload Formulas for Grounds Departments

6. MANAGEMENT OF MAINTENANCE PROGRAMS (PDF)

6.1 Goals and Objectives of Maintenance Program

6.2 Maintenance Management Programs

6.3 Maintenance Approaches

6.4 Maintenance Staffing

6.5 Staffing Formulas For Maintenance Tasks

6.6 Measuring Worker Productivity

7. EDUCATIONAL FACILITY INFRASTRUCTURE MANAGEMENT(PDF)

7.1 Technical Improvement Plans

7.2 Spec7ialized Equipment

7.3 Plumbing and Gas Systems

7.4 HVAC Systems/Energy Management

7.5 Electrical Systems

7.6 Data, Communication and Related Systems

7.7 Building/Equipment Commissioning

7.8 Life Cycle Costs of Materials and Building Systems

7.9 Future Trends in Facility Design, Construction and Use That Will Affect

Maintenance and Operations

8. CONTRACTED SERVICES (PDF)

8.1 Outsourcing versus In-House Services: Reasons for Considering Contracted Services

8.2 Estimating Project Costs

8.3 Scheduling

8.4 Procurement Process for Products and Services

8.5 Competitive Bids

8.6 Construction Oversight/Outsource Contract Administration

8.7 Assessing Quality of Products, Workmanship and Services

9. STANDARD PROCEDURES(PDF)

9.1 Work Control Methods

9.2 Work Authorization Systems and Work Orders

9.3 Life Safety, School Safety and Security 149

9.4 Computerized Facilities Management Systems

9.5 Computerized Facility Data Bases

9.6 Indoor Air Quality (IAQ)

9.7 Operations Service Manuals and Warranties from Equipment Manufacturers

9.8 Staff Training

9.9 Budgets/Cost Allocation

9.10 Disaster Preparedness/Crisis Management

9.11 Department of Education Hazardous Materials Guidelines

9.12 Modernization Programs

9.13 Voluntary Conservation Programs

9.14 Relocatable Classrooms

9.15 Assuming Maintenance and Operations Responsibilities for New Facilities

9.16 Integrated Pest Management (IPM)

10. RELEVANT CODES, STANDARDS AND REGULATIONS (PDF)

10.1 General Scope of Applicable Codes and Impacts on Maintenance and Operations Department

10.2 State Requirements for Educational Facilities, (SREF)

10.3 Americans with Disabilities Act

10.4 Occupational Safety Health Administration (OSHA) Regulations - 29 CFR

11. MAINTENANCE AND OPERATIONS PROGRAM PERFORMANCE CRITERIA(PDF)

11.1 Measuring Departmental Effectiveness

11.2 Annual Reports

11.3 Customer Relations and Satisfaction

11.4 Employee Surveys

12. APPENDICES(PDF)

12.1 Appendix A: Terms/Definitions

12.2 Appendix B: Bibliography

12.3 Appendix C: References and Resources

12.4 Appendix D: Applicable Regulatory Requirements

12.5 Appendix E: Maintenance, Operations and Grounds Inspections Matrix

12.6 Appendix F: Additional Contributors

• School Business • Student Financial Assistance • Educational Facilities •
• Support Services Home • Planning, Budgeting and Management Home •

Office Contact