FLORIDA DEPARTMENT OF EDUCATION

Request for Application (RFA Entitlement)

Bureau / Office
Division of Public Schools/Student Achievement/Bureau of Student Assistance/Title I Programs and Academic Intervention Services

Program Name
Title I, Part D, Subpart I – State agency Delinquent Program

Specific Funding Authority (ies)
No Child Left Behind Act of 2001, P.L. 107-110, Title I, Part D, Subpart 1; CFDA #84.013A

Funding Purpose/Priorities
Funds will be used to improve educational services for children and youth in state institutions for neglected and delinquent children and youth so that such children and youth have the opportunity to meet the same challenging state academic content standards and challenging state student academic achievement standards that all children in the state are expected to meet. In addition, the project will provide these children and other at-risk youth with a support system to ensure their continued education and success.

Type of Award
Discretionary/Non-Competitive

Total Funding Amount 
Preliminary: $ 1,949,794 (Preliminary allocation for qualified agencies are included as an attachment to this Request for Application)

Budget Period  
July 1, 2011 – June 30, 2012

Program Performance Period 
July 1, 2011 – June 30, 2012

Target Population
Neglected and delinquent children and youth in state-operated correctional institutions.

Eligible Applicant(s)
Florida Department of Corrections; Okeechobee Boys School; Dozier Training School for Boys; and Dozier II.

Application Due Date
Applications must be received by the close of business on June 30, 2011. This date refers to the date of receipt in the Office of Grants Management.

The due date refers to the date of receipt in Grants Management. For Federal programs, the project effective date will be the date that the application is received within DOE meeting conditions for acceptance, or the date of receipt of the Federal Award Notification, whichever is later.  For State programs, the project effective date will be no earlier than the effective date of the legislative appropriation, usually July 1. The ending date can be no later than June 30, of the fiscal year unless otherwise specified in statute or proviso. 

Contact Persons
Technical Support with On-line Application: Felicia Williams-Elliott, Director, Office of Federal Programs by phone at (850) 245-0093; email at felicia.elliott@fldoe.org or contact Program Director, Melvin Herring at melvin.herring@fldoe.org or (850) 245-0684

Project Application Support:
Melvin Herring, Program Director, Title I Programs and Academic Intervention Services at (850) 245-0684 or melvin.herring@fldoe.org

Grants Management: Kinisha Murphy, Grants Specialist II, Office of Grants Management; (850) 245-0731, Suncom 205-0731, or via email at Kinisha.Murphy@fldoe.org

Assurances
The Department of Education has developed and implemented a document entitled, General Terms, Assurances and Conditions for Participation in Federal and State Programs, to comply with:

•	34 CFR 76.301 of the Education Department General Administration Regulations (EDGAR) which requires local educational agencies to submit a common assurance for participation in federal programs funded by the U.S. Department of Education;
•	applicable regulations of other Federal agencies; and
•	State regulations and laws pertaining to the expenditure of state funds.

In order to receive funding, applicants must have on file with the Department of Education, Office of the Comptroller, a signed statement by the agency head certifying applicant adherence to these General Assurances for Participation in State or Federal Programs. The complete text may be found at http://fldoe.org/comptroller/doc/gbsectiond.doc

School Districts, Community Colleges, Universities and State Agencies
The certification of adherence filed with the Department of Education Comptroller’s Office shall remain in effect indefinitely unless a change occurs in federal or state law, or there are other changes in circumstances affecting a term, assurance, or condition; and does not need to be resubmitted with this application.

No Child Left Behind Assurances (Applicable to All Funded Programs)
The State agency assures that, under Sec. 9528, it will comply with a request by a military recruiter or an institution of higher education for secondary students' names, addresses, and telephone numbers, unless a parent has "opted out" of providing such information. 

The State agency assures that, under Sec. 9528, it will provide military recruiters the same access to secondary school students as it generally provides to postsecondary institutions or prospective employers. 

The State agency hereby certifies that, under Sec. 9524, it has no policy that prevents, or otherwise denies participation in, constitutionally protected prayer in public schools. The State agency further certifies that among other things, students may read their Bibles or other scriptures, say grace before meals, and pray or study religious materials with fellow students during recess, the lunch hour, or other non-instructional time to the same extent that they may engage in nonreligious activities. The State agency certifies that its public schools will not be hostile to the religious rights of their students and their families. 

The State agency hereby assures that, under Sec. 9532, if the State of Florida identifies any school within the State agency as “persistently dangerous,” it will offer students attending that school, as well as students who are victims of a violent criminal offense while on school property, the opportunity to transfer to a safe school. 

The State agency hereby certifies that, under Sec. 4141, it will expel from school for a period of not less than one year a student who is determined to have brought a weapon to school. 

The State agency hereby certifies that, under Sec. 4141, it has a policy requiring referral to the criminal justice or juvenile delinquency system of any student who brings a firearm to a school under the control and supervision of the State agency.

Additional Assurances 
Applicants must provide signed assurances that:
1.	In making services available to youth in adult correctional institutions, priority will be given to such youth who are likely to complete incarceration within a 2-year period. 

2.	The State agency will provide a budget expenditure report and a program achievement summary to the State educational agency six months after funds are released. (Mid-Year Report)

3.	The State agency will assist in locating alternative programs through which students can continue their education if the students are not returning to school after leaving the correctional facility or institution for neglected or delinquent children or youth. 

4.	The State agency will work with parents to secure parents’ assistance in improving the educational achievement of their children and youth, and preventing their children’s and youth’s further involvement in delinquent activities.

5.	The State agency will encourage correctional facilities receiving funds under this subpart to coordinate with local education agencies or alternative education programs attended by incarcerated children and youth prior to their incarceration to ensure that student assessments and appropriate academic records are shared jointly between the correctional facility and the local educational agency or alternative education program.

6.	The State agency will provide appropriate professional development to teachers and other staff.

7.	The State agency will endeavor to coordinate with businesses for training and mentoring for participating children and youth.

8.	The State agency will work with youth with disabilities in order to meet and existing individualized education program and hereby assures that the agency will notify the child’s or youth’s local school if the youth is identified as in need of special education services while the youth is in the correctional facility or institution for neglected or delinquent youth and intends to return to the local school. 

9.	The State agency will work with youth who dropped out of school before entering the correctional facility or institution for neglected or delinquent children and youth to encourage the youth to reenter school once the term of the incarceration is completed or provide the youth with the skills necessary to gain employment, continue the education of the youth, or achieve a secondary school diploma or its recognized equivalent if the youth does not intend to return to school. 

10.	The State agency will ensure that teachers and other qualified staff are trained to work with youth with disabilities and other students with special needs, taking into consideration the unique needs of such students. 

11.	The program under this subpart will be coordinated with any programs operated under the Juvenile Justice and Delinquency Prevention Act of 2002 or other comparable programs, if applicable. 

12.	The State agency will, at a minimum, disaggregate data on participants by gender, race, ethnicity, and age, and use such data for program evaluation, planning, and improvement. 

13.	The State agency will report all data to FDOE on time and in the format required. 

14.	The State agency will provide data showing maintenance of the fiscal effort required of an educational agency, in accordance with section 9521.

15.	The State agency will ensure support for Florida Department of Education’s Reading Initiative me and in the format required. 

Funding Method 

CARDS - Cash Advance and Reporting of Disbursements System – Web-Based  Reporting required monthly to record expenditures.
Federal cash advances will be made by state warrant or electronic funds transfer (EFT) to a recipient for disbursements. For federally funded projects, requests for federal cash advance must be made on the CARDS - Cash Advance and Reporting of Disbursements System. If at times it is determined that disbursements are going to exceed the amount of cash on hand plus cash in transit, an on-line amendment can be made prior to the due date of the next Federal Cash Advance distribution on the CARDS System.
 
Fiscal Requirements
Supporting documentation for expenditures is required for all funding methods. Examples of such documentation include: invoices with check numbers verifying payment, and/or bank statements; all or any of which must be available upon request.

Applicants should note the following fiscal requirements:

1.	All funded projects and any amendments are subject to the procedures outlined in the Project Application and Amendment Procedures for Federal and State Programs (Green Book) and the General Assurances for Participation in Federal and State Programs. These procedures and documents can be accessed online at http://www.fldoe.org/comptroller/gbook.asp
2.	Funded applicants will receive their allocation via Federal Cash Advance. Request for Federal cash advances must be made on the Electronic Federal Cash Advance Request System. If at the time it is determined that disbursements are going to exceed the amount of cash on hand plus cash in transit, an online amendment can be made prior to the due date of the next Federal cash advance distribution.
3.	Reporting of monthly disbursements is required by the 20th of the month following the month of disbursement from each agency receiving these Federal funds. The recipients must report disbursements electronically on the On-Line Disbursement Reporting System. All project recipients must submit a complete DOE 399 form, Final Project Disbursement Report, by the date specified on the DOE 200 form, Project Award Notification.

NARRATIVE SECTION

Project Design-Narrative
The applicant requesting assistance under Title I, Part D, Subpart 1 shall submit an application to the Florida Department of Education that responds concisely to each of the components indicated below. 
1.	Describe the needs of your Agency’s Neglected, Delinquent, and At-Risk youth. Include the targeted   
population, how the need is linked to evaluation data, actual outcomes for most recent results,  and performance targets.

2.	Describe the activities funded by this program. Describe how the activities are tied to line items in the Budget Narrative Form (DOE 101). 

3.	Describe each program that will be assisted with Title I, Part D funds during the 2011-2012 school year. 

4.	Describe how the program under this subpart will be coordinated with other Federal, State, and local programs, such as programs under Title I, Part A of Public Law 107-110 and vocational and technical education programs serving at-risk children and youth. 

5.	Describe how the program will be coordinated with programs operated under the Juvenile Justice and Delinquency Prevention Act of 2002, and other comparable programs, if applicable. 

6.	Describe how the State agency will endeavor to coordinate with businesses for training and mentoring for participating children and youth. 

7.	Describe the procedures to be used, consistent with the State plan under section 1111 to access the educational needs of the children to be served.

8.	Describe how the program will involve parents in efforts to (a) improve the educational achievement of their children; (b) assist in dropout prevention activities; and (c) prevent the involvement of their children in delinquent activities.

9.	Describe how appropriate professional development will be provided to teachers and other staff. 

10.	Describe any additional services provided to youth, such as career counseling, and assistance in securing student loans and grants. 

11.	Pursuant to Section 1418(a), describe the transition services to be provided and provide an assurance that the State agency will spend at least 15% and not more than 30% of the amount such agency receives under this subpart in any fiscal year for such services. 

12.	Describe the duties of the individual funded by this program who is responsible for issues relating to the transition of children and youth from such facility or institution to locally operated programs.

13.	Describe the State agency’s procedure in locating alternative programs through which students can continue their education if the students are not returning to school after leaving the correctional facility or institution for neglected or delinquent children and youth.

Support for Reading/Strategic Imperatives
Describe how the proposed project will incorporate reading initiatives and one or more of the Florida State Board of Education (SBE) strategic imperatives. 
URL: http://www.fldoe.org/strategic_plan/pdfs/2005-07_StratPlan.pdf

Dissemination/Marketing
Describe methods /strategies you will use to disseminate and market information about the project to appropriate populations.

Reporting Outcomes
Pursuant to items 17 and 19(c) in the Project Design section, applicants should indicate how project outcomes will be reported to the Florida Department of Education and other stakeholder groups on an annual basis.

For Federal Programs - General Education Provisions Act (GEPA)
Provide a concise description of the process to ensure equitable access to, and participation of students, teachers, and other program beneficiaries with special needs. For details, refer to URL: http://www.ed.gov/fund/grant/apply/appforms/gepa427.pdf

Conditions for Acceptance
The requirements listed below must be met for applications to be considered for review:
1)	Application is received in DOE within the timeframe specified by the RFA
2)	Application includes required forms:  DOE 100A or 100B Project Application Form and DOE 101 - Budget Narrative Form
3)	All required forms must have the assigned TAPS Number included on the form
4)	All required forms have original signatures by an authorized entity
5)	Application must be submitted to:

Office of Grants Management
Florida Department of Education
325 W. Gaines Street, (Room 332)
Tallahassee, Florida 32399-0400

NOTE: Applications signed by officials other than the appropriate agency head identified above must have a letter signed by the agency head, or documentation citing action of the governing body delegating authority to the person to sign on behalf of said official. Attach the letter or documentation to the DOE 100A when the application is submitted.

Method of Review 
All on-line project applications, including budget forms shall be reviewed by FDOE staff in accordance with established project application review checklists and requirements set forth in the No Child Left Behind Act of 2001; applicable non-regulatory guidance and other applicable federal regulations and guidelines.

Florida Department of Education

TAPS Number
10A026

Project Application

Please return to:

Florida Department of Education
Office of Grants Management
Room 332 Turlington Building
325 West Gaines Street
Tallahassee, Florida 32399-0400
Telephone:  (850) 245-0498
Suncom: 205-0498	A) Program Name:

Title I, Part D, Subpart I,
State Delinquent Program

	DOE USE ONLY

Date Received      

	
B) Name and Address of Eligible Applicant:
	Project Number (DOE Assigned)	

		

C)	Total Funds Requested:

	$  

DOE USE ONLY

	Total Approved Project:

	$

	D)
Applicant Contact Information	
	Contact Name:
	Mailing Address:
	
	Telephone Number:
	SunCom Number:
	
	Fax Number:
	E-mail Address:

CERTIFICATION

	
I, ______________________________________________, (Please Type Name) do hereby certify that all facts, figures, and representations made in this application are true, correct, and consistent with the statement of general assurances and specific programmatic assurances for this project.  Furthermore, all applicable statutes, regulations, and procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure proper accountability for the expenditure of funds on this project.  All records necessary to substantiate these requirements will be available for review by appropriate state and federal staff.  I further certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the project.  Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on this or any special project, where prohibited.

Further, I understand that it is the responsibility of the agency head to obtain from its governing body the authorization for the submission of this application.

E)	________________________________________________
	Signature of Agency Head

	

	

Instructions for Completion of DOE 100A

	
A.	If not pre-printed, enter name of the program for which funds are requested.

B.	Enter name and mailing address of eligible applicant.  The applicant is the public or non-public entity receiving funds to carry out the purpose of the project.

C.	Enter the total amount of funds requested for this project.

D.	Enter requested information for the applicant’s contact person.  This is the person responsible for responding to all questions regarding information included in this application.

E.	The original signature of the appropriate agency head is required.  The agency head is the school district superintendent, university or community college president, State agency commissioner or secretary, or the president/chairman of the Board for other eligible applicants.

•	Note:  Applications signed by officials other than the appropriate agency head identified above must have a letter signed by the agency head, or documentation citing action of the governing body delegating authority to the person to sign on behalf of said official.  Attach the letter or documentation to the DOE 100A when the application is submitted.

	

TAPS Number
10A026

A)
 Name of Eligible Recipient:

B)	

Project Number: (DOE USE ONLY)

Title I, Subpart I - State Delinquent Program
Florida Department of Education
Budget Narrative Form
(1)
FUNCTION	(2)
OBJECT	(3)
ACCOUNT TITLE AND NARRATIVE	(4)
FTE POSITION	(5)
AMOUNT	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

					

	

	

					

	

		

	C)  TOTAL	$	

Instructions
Budget Narrative Form

This form should be completed based on the instructions outlined below, unless instructed otherwise in the Request for Proposal (RFP) or Request for Application (RFA).

A.	Enter Name of Eligible Recipient.

B.	(DOE USE ONLY) 
Column 1

Function: 	School Districts Only:
Use the four digit function codes as required in the Financial and Program Cost  Accounting and Reporting for Florida Schools Manual.

Column 2

Object:	School Districts:
	Use the three digit object codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools Manual.

Community Colleges:
Use the first three digits of the object codes listed in the Accounting Manual for Florida’s Public Community Colleges.  

	Universities and State Agencies:
	Use the first three digits of the object codes listed in the Florida Accounting Information Resource Manual. 

	Other Agencies:
	Use the object codes as required in the agency’s expenditure chart of accounts.

Column 3	- All Applicants:

Account Title: Use the account title that applies to the object code listed in accordance with the agency's accounting system.

Narrative: 	Provide a detailed narrative for each object code listed.  For example:

•	Salaries - describe the type(s) of positions requested.  Use a separate line to describe each type of position. 
•	Other Personal Services – describe the type of service(s) and an estimated number of hours for each type of position. OPS is defined as compensation paid to persons, including substitute teachers not under contract, who are employed to provide temporary services to the program.
•	Professional/Technical Services - describe services rendered by personnel, other than agency personnel employees, who provide specialized skills and knowledge.
•	Contractual Services and/or Inter-agency agreements - provide the agency name and description of the service(s) to be rendered.
•	Travel - provide a description of each type of travel to be supported with project funds, such as conference(s), in district or out of district, and out of state. Do not list individual names. List individual position(s) when travel funds are being requested to perform necessary activities. 
•	Capital Outlay - provide the type of items/equipment to be purchased with project funds.  
•	Indirect Cost - provide the percentage rate being used.  Use the current approved rate. (Reference the DOE Green Book for additional guidance regarding indirect cost.)

Column 4 – Must be completed for all Salaries and Other Personal Services.

FTE - Indicate the Full Time Equivalent (FTE based on the standard workweek for the type of position) number of positions to be funded. Determine FTE by dividing the standard number of weekly hours (e.g., 35 hours) for the type of position (e.g., teacher aide) into the actual work hours to be funded by the project.

Column 5

Amount - Provide the budget amount requested for each object code.

C.	TOTAL - Provide the total for Column (4) on the last page. Must be the same amount as requested on the DOE-100A or B.

Appendix A
2008-2009 STATE DELINQUENT INSTITUTIONS WITH STUDENT COUNTS AND 2009-2010 N&D SUBPART I STATE PRELIMINARY ALLOCATIONS	
DISTRICT	DISTRICT NAME	SCHOOL	SCHOOL NAME	STUDENT ENROLLMENT	NO. OF DAYS PROGRAM OPERATES	ADJUSTED STATE COUNT	2009-2010 PRELIMINARY STATE ALLOCATIONS	
70	DEPT. OF CORRECTIONS	7006	FLORIDA DEPARTMENT OF CORRECTIONS*	1879	251	2619
	$              1618763	
69	DOZIER/OKEECHOBEE	0011	WASHINGTON CO. PROG/ECKERD	172	240	229	$                 141,541	
69	DOZIER/OKEECHOBEE	0301	DOZIER II	28	240	37	$                   22869	
69	DOZIER/OKEECHOBEE	9023	DOZIER SCHOOL	180	240	240	$                 148340	
2008-2009 STATE DELINQUENT STUDENT COUNT	2755	$        1,931,513 	
								
Adjusted State Delinquent count = Enrollment x Number of Days Per Year Educational Program Operates / 180	
* Student Count for the Florida Department of Corrections was taken from the Annual Report of Students eligible for Title I, Part D Funding.	
								
		2009-2010 Final State Funding Amount	$1,949,794			
		Subtract  Administration Amount capped by USDE at  
1% of $1,828,058	$ 18,281			
		2009-2010 Final State Allocation Amount	$ 1,93,1531			
		2009-2010 Final Per Pupil Allocation	$618