FLORIDA DEPARTMENT OF EDUCATION

Request for Application (RFA Entitlement)

Bureau / Office
Division of Public Schools/School Improvement and Student Achievement/Bureau Federal Educational Programs/Title I Programs

Program Name
Title I, Part D, Subpart II, Local Agency Delinquent Program

Specific Funding Authority (ies)
No Child Left Behind Act of 2001, P.L. 107-110, Title I, Subpart II; CFDA #84.010

Funding Purpose/Priorities
To support the operation of local educational agency (LEA) programs that involve collaboration with locally operated facilities to carry out high quality educational programs to prepare eligible children for secondary school completion, training, employment, or further education; to provide activities to facilitate the transition of such children and youth from the correctional programs to further education or employment; and to operate programs in local schools for children and youth returning from correctional facilities, as well as programs that may serve at-risk children and youth.

Type of Award
Discretionary/Non-Competitive

Total Funding Amount 
Preliminary: $11,128,229 (Preliminary allocations for qualified school districts are included as an attachment to this Request for Application)

Budget Period  
July 1, 2011– June 30, 2012

Program Performance Period 
July 1, 2011– June 30, 2012

Target Population
Children and youth in local institutions for neglected and/or delinquent children

Eligible Applicant(s)
Florida school districts (referred to as Local Educational Agencies, or LEAs) with youth operating educational programs through locally operated institutions for neglected and/or delinquent children and youth.

Application Due Date
June 30, 2011

The due date refers to the date of receipt in Grants Management. For Federal programs, the project effective date will be the date that the application is received within DOE meeting conditions for acceptance, or the date of receipt of the Federal Award Notification, whichever is later. For State programs, the project effective date will be no earlier than the effective date of the legislative appropriation, usually July 1. The ending date can be no later than June 30, of the fiscal year unless otherwise specified in statute or proviso. 

Contact Persons
Technical Support with On-line Application: Felicia Williams-Elliott, Director, Office of Federal Programs by phone at (850) 245-0093; or via e-mail at felicia.elliott@fldoe.org or contact Melvin Herring, Program Director at (850) 245-0684, or via e-mail at melvin.herring@fldoe.org.

Project Application Support:
Melvin Herring, Program Director, Title I, Part D, Bureau of Federal Education Programs at (850) 245-0684, or via e-mail at melvin.herring@fldoe.org.

Grants Management: Gwen Jackson, Grants Specialist II, Office of Grants Management, (850) 245-0653, or via e-mail at Gwen.Jackson@fldoe.org.

Assurances
The Department of Education has developed and implemented a document entitled, General Terms, Assurances and Conditions for Participation in Federal and State Programs, to comply with:

•	34 CFR 76.301 of the Education Department General Administration Regulations (EDGAR) which requires local educational agencies to submit a common assurance for participation in federal programs funded by the U.S. Department of Education;
•	applicable regulations of other Federal agencies; and
•	State regulations and laws pertaining to the expenditure of state funds.

In order to receive funding, applicants must have on file with the Department of Education, Office of the Comptroller, a signed statement by the agency head certifying applicant adherence to these General Assurances for Participation in State or Federal Programs. The complete text may be found at http://fldoe.org/comptroller/doc/gbsectiond.doc.

No Child Left Behind Assurances (Applicable to All Funded Programs)
The LEA assures that, under Sec. 9528, it will comply with a request by a military recruiter or an institution of higher education for secondary students' names, addresses, and telephone numbers, unless a parent has "opted out" of providing such information. 

The LEA assures that, under Sec. 9528, it will provide military recruiters the same access to secondary school students as it generally provides to postsecondary institutions or prospective employers. 

The LEA hereby certifies that, under Sec. 9524, it has no policy that prevents, or otherwise denies participation in, constitutionally protected prayer in public schools. The LEA further certifies, “among other things, students may read their Bibles or other scriptures, say grace before meals, and pray or study religious materials with fellow students during recess, the lunch hour, or other non-instructional time to the same extent that they may engage in nonreligious activities.” The LEA certifies that its public schools will not be hostile to the religious rights of their students and their families. 

The LEA hereby assures that, under Sec. 9532, if the State of Florida identifies any school within the LEA as “persistently dangerous,” it will offer students attending that school, as well as students who are victims of a violent criminal offense while on school property, the opportunity to transfer to a safe school. 

The LEA hereby certifies that, under Sec. 4141, it will expel from school for a period of not less than one year a student who is determined to have brought a weapon to school. 

The LEA hereby certifies that, under Sec. 4141, it has a policy requiring referral to the criminal justice or juvenile delinquency system of any student who brings a firearm to a school under the control and supervision of the LEA.

Additional Assurances
1.	The LEA will use funds only to meet the intents and purposes of Title I, Part D, Subpart II, as specified in federal statute, guidance, and regulations. 

2.	Where feasible, the LEA will ensure that the educational programs in correctional facilities and other facilities for neglected and delinquent youth are coordinated with the students’ home schools, particularly with respect to students with an Individualized Education Plan (IEP) under the Individuals with Disabilities Education Act (IDEA). 

3.	The LEA will provide a budget expenditure report and a program achievement summary to the State education agency six months after funds are released.

4.	The LEA will provide appropriate professional development to teachers and other staff.

5.	The LEA will notify the local school of a child or youth if the child or youth is identified as being in need of special education related services while in the facility. 

6.	Where feasible, the LEA will provide transition assistance to help the child or youth stay in school, including coordination of services for the family, counseling, assistance in accessing drug and alcohol abuse prevention programs, tutoring, and social services. 

7.	The LEA will provide support programs that encourage children and youth who have dropped out of school to reenter school once they have completed their term at the correctional facility or other facilities for neglected and delinquent youth, or provide them with the skills necessary to gain employment or to seek a secondary school diploma or its recognized equivalent. 

8.	The LEA will work to ensure that the correctional facility and other facilities for neglected and delinquent youth are staffed with teachers and other qualified staff who are trained to work with children and youth who have disabilities taking into consideration the unique needs of such children and youth. 

9.	The LEA will ensure that educational programs in the correctional facility and other facilities for neglected and delinquent youth are designed to assist students to meet high academic achievement standards. 

10.	The LEA will use, to the extent possible, technology to assist in coordinating educational programs between the correctional facility and other facilities for neglected and delinquent youth and the local school. 

11.	Where feasible, the LEA will involve parents in efforts to improve the educational achievement of their children and to prevent further involvement of such children in delinquent activities. 

12.	The LEA will coordinate Subpart II funds with other Federal, State, and local funds to provide services to participating children and youth, such as funds made available under the Workforce Investment Act, and other vocational and technical education funds. 

13.	The LEA will coordinate Subpart II programs with activities funded under the Juvenile Justice and Delinquency Prevention Act, and other comparable programs. 

14.	The LEA will evaluate the effects of Title I, Part D funds on programs for neglected, delinquent, and at-risk students, including the completion of the Title I, Part D evaluation form provided by the Florida Department of Education. 

15.	The LEA will use past evaluations to improve services provided to neglected, delinquent, and at-risk students.

16.	The LEA will ensure support for Florida Department of Education’s Reading Initiative and in the format required. 

17.	The LEA will work with local businesses to develop training, curriculum-based youth entrepreneurship education, and mentoring programs for children and youth. 

18.	The LEA will ensure that all formal agreements between the local educational agency and correctional facilities and alternative schools serving children and youth involved with the juvenile justice system meet the 11 requirements of section 1425 of the No Child Left Behind Act of 2001, PL 107-110. 

19.	An LEA receiving Title I, Part D, Subpart II funds must use a portion of its funds to operate a dropout prevention program for students returning from a locally operated correctional facility. 

OR

Exception  
Title I, Part D funds used for dropout prevention and other transitional services are intended to serve students who will reside inside the boundaries served by the LEA upon their release from a correctional facility or other facilities for neglected and delinquent youth. An LEA that serves a school operated by a locally operated correctional facility or other facilities for neglected and delinquent youth, in which more than 30 percent of the children and youth attending the school will reside outside the boundaries served by the LEA upon leaving the facility, is not required to operate dropout prevention or other transitional programs at that particular facility. Check this box if 30 percent or more of the children and youth attending the facilities served are not residents of your district.

20.	 An LEA receiving Title I, Part D, Subpart II funds must provide transitional services for students returning from correctional facilities or other facilities for neglected and delinquent youth outside of the district. (All LEA’s Must complete items b-e of the Transition Plan section of this application)

School Districts, Community Colleges, Universities and State Agencies
The certification of adherence filed with the Department of Education Comptroller’s Office shall remain in effect indefinitely unless a change occurs in federal or state law, or there are other changes in circumstances affecting a term, assurance, or condition; and does not need to be resubmitted with this application.

Funding Method

CARDS - Cash Advance and Reporting of Disbursements System – Web-Based Reporting required monthly to record expenditures.

Federal cash advances will be made by state warrant or electronic funds transfer (EFT) to a recipient for disbursements. For federally funded projects, requests for federal cash advance must be made on the CARDS - Cash Advance and Reporting of Disbursements System. If at times it is determined that disbursements are going to exceed the amount of cash on hand plus cash in transit, an on-line amendment can be made prior to the due date of the next Federal Cash Advance distribution on the CARDS System.
 
Fiscal Requirements
Supporting documentation for expenditures is required for all funding methods. Examples of such documentation include: invoices with check numbers verifying payment, and/or bank statements; all or any of which must be available upon request.

Applicants should note the following fiscal requirements:

All funded projects and any amendments are subject to the procedures outlined in the Project Application and Amendment Procedures for Federal and State Programs (Green Book) and the General Assurances for Participation in Federal and State Programs. These procedures and documents can be accessed online at http://www.fldoe.org/comptroller/gbook.asp.

1.	Indirect costs shall only apply to federal projects. LEAs are not required to develop an indirect cost proposal, but if they fail to do so, they will not be allowed to recover any indirect costs. Restrictions to the amount and percentage that can be charged to a project’s administration, which may include indirect costs, will be specified in the approved project award notification or amendment proposal, where applicable.

2.	Funded applicants will receive their allocation via Federal Cash Advance. Request for Federal cash advances must be made on the Electronic Federal Cash Advance Request System. If it is determined at any time that the disbursements are going to exceed the amount of cash on hand plus cash in transit, an online amendment can be made prior to the due date of the next Federal cash advance distribution.

3.	Reporting of monthly disbursements is required by the 20 of the month following the month of disbursement from each agency receiving these Federal funds. The recipients must report disbursements electronically on the On-Line Disbursement Reporting System. All project recipients must submit a complete DOE 399 form, Final Project Disbursement Report, by the date specified on the DOE 200 form, Project Award Notification.

NARRATIVE SECTION

Project Design-Narrative
The applicant requesting assistance under Title I, Part D, Subpart II shall submit an application to the Florida Department of Education that responds concisely to each of the components indicated below.

1.	Describe the needs of your district's neglected, delinquent, and at-risk youth. Include the targeted population, how the need is linked to evaluation data, actual outcomes for most recent years and performance targets. 

2.	Describe the activities funded by this program. Describe how the activities are tied to line items in the Budget Narrative Form (DOE101). 

3.	Describe each program that will be assisted with Title I, Part D funds during the 2011-2012 school year. 

4.	Describe the characteristics (including learning difficulties, substance abuse problems, and other special needs) of the children and youth who will be returning from correctional facilities or other facilities for neglected, delinquent, and at-risk youth. Include other at-risk children and youth within the district expected to be served by the program. Describe how the school will coordinate existing educational programs to meet the unique educational needs of such children and youth. 

5.	Describe how the LEA will coordinate with facilities working with neglected, delinquent, and at-risk children and youth to ensure the education program is comparable to that being implemented at the public school such youth would attend. (Example:  similar curriculum, implementation of district academic initiative, or any comparable aspects of the programs)

6.	Describe how the LEA will ensure that teachers and other staff in neglected, delinquent, and at-risk facilities are trained to work with youth with disabilities and other students with special needs, taking into consideration the unique needs of such students. (Examples: Teacher Certification and Experience)

7.	Describe the professional development that will be provided to teachers and other staff. 

8.	Identify the staff member(s) responsible for Parent Involvement.

9.	Describe how the program will involve parents in efforts to (a) improve the educational achievement of their children, (b) assist in dropout prevention activities, and (c) prevent the involvement of their children in delinquent activities. 

10.	Describe how schools will coordinate with existing social, health, and other services to meet the needs of students returning from correctional facilities, at-risk children or youth, and other participating children or youth, including prenatal health care and nutrition services related to the health of the parent and the child or youth, parenting and child development classes, child care, targeted re-entry and outreach programs, referrals to community resources, and scheduling flexibility. 

11.	Describe how the program under this subpart will be coordinated with other Federal, State, and local programs, such as programs under Title I, Part A of Public Law 107-110 and vocational and technical education programs serving at-risk children and youth. 

12.	Describe how the program will be coordinated with programs operated under the Juvenile Justice and Delinquency Prevention Act of 2002, and other comparable programs, if applicable. 

13.	Describe how schools will work with probation officers to assist in meeting the needs of children and youth returning from correctional facilities. 

14.	Describe how the LEA will endeavor to coordinate with businesses for training and mentoring for participating children and youth. 

15.	Describe the process by which the LEA will ensure correctional facilities working with children and youth are aware of a child’s or youth’s individualized education program. 

16.	Describe any additional services provided to youth, such as career counseling, and assistance in securing student loans and grants. 

17.	Address how the applicant will provide annual student progress reports to State Agencies, local operating agencies, juvenile justice centers, community agencies, and parents.

18.	Describe the dropout prevention program operated in each participating facility for children and youth returning to the district and appropriate services that each program school will provide. 

19.	Identify the staff member(s) responsible for transitional services for students who return to the LEA from neglected, delinquent, and at-risk facilities, as well as, students leaving the LEA’s neglected, delinquent, and at-risk facilities returning to other LEAs.

20.	Describe the transitional services provided to children who have returned from a correctional or community day program for neglected, delinquent, or at-risk children to a transitional educational setting. Include the duties and responsibilities of the staff member(s) identified in section b.

21.	Describe the transitional services provided to children who have returned from a correctional or community day program for neglected, delinquent, or at-risk children to a transitional educational setting.

22.	Describe the steps participating schools will take to find alternative placement for children and youth interested in continuing their education but who are unable to participate in a regular public school program.

23.	Describe the services provided to students who have returned from a correctional institution or community day programs for neglected, delinquent, or at-risk children to the workplace.

24.	Describe the transitional services for neglected, delinquent, or at-risk children who have returned from a correctional institution or community day program for neglected, delinquent, or at-risk children and have decided to take the GED.

25.	Describe the services in career counseling, distance learning, and assistance in securing student loans and grants that will be provided to children and youth who have earned a GED.

26.	Describe the LEA’s procedure for working with youth who dropped out of school before entering the correctional facility or institution for neglected or delinquent children and youth to encourage the youth to reenter school once the term of the incarceration is completed or provide the youth with the skills necessary to gain employment, continue the education of the youth, or achieve a secondary school diploma or its recognized equivalent if the youth does not intend to return to school.

Support for Reading/Strategic Imperatives
Incorporate one or more of the Areas of Focus included in Florida’s Next Generation PreK-20 Education Strategic Plan. 
URL: http://www.fldoe.org/Strategic_Plan/pdfs/StrategicPlanApproved.pdf

Dissemination/Marketing
Describe methods /strategies you will use to disseminate and market information about the project to appropriate populations.

Reporting Outcomes
Pursuant to items 17 and 19(c) in the Project Design section, applicants should indicate how project outcomes will be reported to the Florida Department of Education and other stakeholder groups on an annual basis.

For Federal Programs - General Education Provisions Act (GEPA)
Provide a concise description of the process to ensure equitable access to, and participation of students, teachers, and other program beneficiaries with special needs. For details, refer to URL: http://www.ed.gov/fund/grant/apply/appforms/gepa427.pdf

Equitable Services for Private School Participation
In accordance with P.L. 107-110, Title IX, Part E Uniform Provisions, Subpart 1, Section 9501, the applicant must provide a detailed plan of action for providing consultation for equitable services to private school children and teachers within the local education agency(ies) service area. For details, refer to URL: http://www.ed.gov/policy/elsec/leg/esea02/pg111.html. 

Conditions for Acceptance
The requirements listed below must be met for applications to be considered for review:
1)	Application is received in DOE within the timeframe specified by the RFA
2)	Application includes required forms:  DOE 100A or 100B Project Application Form and DOE 101 - Budget Narrative Form
3)	All required forms must have the assigned TAPS Number included on the form
4)	All required forms have original signatures by an authorized entity
5)	Application must be submitted to:

Office of Grants Management
Florida Department of Education
325 W. Gaines Street, (Room 332)
Tallahassee, Florida 32399-0400

NOTE: Applications signed by officials other than the appropriate agency head identified above must have a letter signed by the agency head, or documentation citing action of the governing body delegating authority to the person to sign on behalf of said official. Attach the letter or documentation to the DOE 100A when the application is submitted.

The application must be submitted through the Department’s online format. Please submit the original and one (1) copy of the completed application, printed from the online format, to the Office of Grants Management. The original copy of the completed application must have the original signature of the district superintendent (preferably in blue ink) where appropriate.

The requirements listed below must be met for applications to be considered for review:
Application includes all elements of substantially approvable form.
a.	DOE 100A Form bearing the original signature of the district superintendent
b.	Application narrative responding to all indicated components
c.	Completed DOE 101, Budget Narrative Form

Funds shall be obligated no earlier than the date a complete project application is received by the Office of Grants Management or the effective date of the federal grant award, whichever is later.

Method of Review 
All online project applications, including budget forms shall be reviewed by FDOE staff in accordance with established project application review checklists and requirements set-forth in the No Child Left Behind Act of 2001; applicable non-regulatory guidance and other applicable federal regulations and guidelines.

2011 -2012 N&D Preliminary Allocations	
 	Delinquent	Total	 	
 	Caseload Count for	Delinquent 	 	
 	October 2010	Percentage	 	
ALACHUA                 	155	2%	 $           219,255 	
BAKER                   	0	0%	 $                     - 	
BAY                     	58	1%	 $            82,044 	
BRADFORD                	0	0%	 $                     - 	
BREVARD                 	192	2%	 $           271,593 	
BROWARD                 	937	12%	 $        1,325,429 	
CALHOUN                 	0	0%	 $                     - 	
CHARLOTTE               	32	0%	 $            45,265 	
CITRUS                  	66	1%	 $            93,360 	
CLAY                    	0	0%	 $                     - 	
COLLIER                 	106	1%	 $           149,942 	
COLUMBIA                	0	0%	 $                     - 	
DADE                    	516	7%	 $           729,905 	
DE SOTO                 	236	3%	 $           333,833 	
DIXIE                   	0	0%	 $                     - 	
DUVAL                   	341	4%	 $           482,360 	
ESCAMBIA                	137	2%	 $           193,793 	
FLAGLER                 	0	0%	 $                     - 	
FRANKLIN                	0	0%	 $                     - 	
GADSDEN                 	0	0%	 $                     - 	
GILCHRIST               	0	0%	 $                     - 	
GLADES                  	25	0%	 $            35,364 	
GULF                    	0	0%	 $                     - 	
HAMILTON                	53	1%	 $            74,971 	
HARDEE                  	0	0%	 $                     - 	
HENDRY                  	0	0%	 $                     - 	
HERNANDO                	0	0%	 $                     - 	
HIGHLANDS               	11	0%	 $            15,560 	
HILLSBOROUGH            	681	9%	 $           963,305 	
HOLMES                  	35	0%	 $            49,509 	
INDIAN RIVER            	0	0%	 $                     - 	
JACKSON                 	98	1%	 $           138,625 	
JEFFERSON               	17	0%	 $            24,047 	
LAFAYETTE               	0	0%	 $                     - 	
LAKE                    	56	1%	 $            79,215 	
LEE                     	190	2%	 $           268,764 	
LEON                    	103	1%	 $           145,698 	
LEVY                    	0	0%	 $                     - 	
LIBERTY                 	115	1%	 $           162,673 	
MADISON                 	150	2%	 $           212,182 	
MANATEE                 	181	2%	 $           256,033 	
MARION                  	127	2%	 $           179,647 	
MARTIN                  	24	0%	 $            33,949 	
MONROE                  	2	0%	 $              2,829 	
NASSAU                  	39	0%	 $            55,167 	
OKALOOSA                	305	4%	 $           431,436 	
OKEECHOBEE              	110	1%	 $           155,600 	
ORANGE                  	453	6%	 $           640,789 	
OSCEOLA                 	163	2%	 $           230,571 	
PALM BEACH              	327	4%	 $           462,556 	
PASCO                   	129	2%	 $           182,476 	
PINELLAS                	517	7%	 $           731,320 	
POLK                    	431	5%	 $           609,669 	
PUTNAM                  	0	0%	 $                     - 	
SANTA ROSA              	27	0%	 $            38,193 	
SARASOTA                	0	0%	 $                     - 	
SEMINOLE                	66	1%	 $            93,360 	
ST JOHNS                	176	2%	 $           248,960 	
ST LUCIE                	197	3%	 $           278,665 	
SUMTER                  	0	0%	 $                     - 	
SUWANNEE                	0	0%	 $                     - 	
TAYLOR                  	0	0%	 $                     - 	
UNION                   	19	0%	 $            26,876 	
VOLUSIA                 	240	3%	 $           339,491 	
WAKULLA                 	0	0%	 $                     - 	
WALTON                  	24	0%	 $            33,949 	
WASHINGTON              	0	0%	 $                     - 	
 	 $                    7,867 	100%	 $      11,128,229