Slide 1. Florida Online Instructional Materials Review Training 
Slide 2. Table of Contents 
•	Overview of Florida's Instructional Materials Adoption Process
•	Registration
o	Where and How
o	After Registration
•	Evaluation of Instructional Materials
o	Policies and Ares of Review
o	Rating Scale
o	How to Access and Evaluate
o	How to use Online Evaluation Tool
•	Additional Resources and Contact Information

Slide 3. Instructional Materials Adoption Process  Recent Changes 
•	Statute changes for 2013 are detailed in the following memo: 
http://info.fldoe.org/docushare/dsweb/Get/Document-6817/dps-2013-110.pdf 
Reviewer Registration
•	Open the hyperlink and select the register link https://app2.fldoe.org/BII/InstructMat/Evaluation/Account/Login.aspx.
•	Select State Instructional Materials Reviewer under account type and complete the required registration information. 
•	Please be sure to retain your Login Name and Password; you will need to access the IM Review Portal upon your account being activated. 
•	All notifications regarding the instructional materials review process will be sent via e-mail, hence please be sure to provide an accurate e-mail address.
•	The entire evaluation process is conducted online with the evaluation rubric and access to the samples all available through this website. There is no required travel and no hardcopy samples will be sent to you. 

Slide 4. After Registering 
•	What happens next:
o	You will receive an email notification that your registration has been submitted to the Office of Instructional Materials (IM).
o	Your account will be flagged as “pending“ until account reviewed, affidavit received and activated by the Office of IM.
Please note that you will not be able to log into the system until staff reviews your registration information & affidavit.
o	After your account has been activated, you will receive an email notification. You will receive an additional email notification when IM have been assigned to you for evaluation.
o	You will receive an email notification with a link to your reviewer training presentation and Quick Reference Guide. Upon completion of reviewing both items, you are ready and permitted to start your evaluation.
Slide 5. Evaluating Instructional Materials.  Evaluation Policies 
•	Do not share access information for online instructional materials.
•	While reviewing the instructional materials, you may not have any direct or indirect pecuniary interest in the business or profits of any person engaged in manufacturing, publishing, or selling instructional materials designed for use in the public schools.
•	You may not accept any emolument or promise of future reward of any kind from any publisher or manufacturer of Instructional materials or his or her agent or anyone interested in, or intending to bias your judgment in any way in the selection of any materials to be adopted.
•	It is unlawful to discuss matters relating to instructional materials submitted for adoption with any agent of a publisher or manufacturing of instructional materials, either directly or indirectly, except during the period when the publisher or manufacturer is providing a presentation for the reviewer during his or her review of the instructional material submitted for adoption. 

Slide 6. Evaluation Areas of Review and Rating Scale 
Slide 7. Evaluation Rating 
•	As a state instructional materials reviewer you will only evaluate the success of the instructional material in meeting the established evaluation criteria.  Publishers are responsible for developing materials according to the specifications put forth by the Florida Department of Education and must be evaluate based on these specifications.
•	In the Overall and Recommendation areas of review you will evaluate if the instructional material meets the state requirements for instructional material using the following rating scale:  Rate - Yes  or  No 
        As a State Instructional Materials reviewer, it is your responsibility to make a 
       recommendation either for or against adoption of the materials. 
•	Each item has a comments section for reviewers to note any strengths, weaknesses, concerns, issues, and/or to provide examples.  Comments are strongly encouraged as justification and can provide valuable feedback for publishers and school districts. 

Slide 8. Standards 
•	Learner Expectations: What a student should know or be able to do.
(Each instructional material being evaluate has a set of standards  (in ELA and mathematics)/benchmarks (in other content areas) defined by the current Florida Standards.)
•	Florida Standards: Define the topics, knowledge, and abilities that Florida students are expected to have and master at the end of each grade level course.
or
•	College Board Advances Placement Course Standards: Defines the topics, knowledge, and themes that advance placement courses should cover.
Florida Standards and course descriptions can be found at: http://www.cpalms.org/Public/ 
Slide 9. Standards Example 
This slide shows a screen shot of the English 4 course number 1001400. General  information is shown on the left side of the screen and a few of the standards and benchmarks are shown on the right. A course may contain standards or benchmarks from other content areas. 
Slide 10. College Board Advanced Placement Standards 
•	AP courses are developed by a committee composed of college faculty and AP teachers to cover the breadth of information, skills, and assignments found in the corresponding college courses.
•	AP course descriptions can be found at:
      http://apcental.collegeboard.com/a pc/public/course/descriptions/index.html 
Slide 11. Content 
•	Alignment with Curriculum: Content must be aligned with current Florida Standards or the College Board Advance Placement Curriculum Framework for the subject area.
•	Level of Treatment: The level of complexity or difficult of content must be appropriate for the standards/benchmarks, student abilities, and grade level, as well as for time periods allowed for teaching.
•	Expertise for Content Development: Expertise in the content area must be reflected in the authors, reviewers, and sources that contributed to the development of the materials.
•	Accuracy: Content must be accurate in historical context and contemporary facts and concepts. 
Slide 12. Content 
•	Currentness: Content must be up-to-date for the academic discipline and the context in which the content is presented.
•	Authenticity: Content should include problem-centered connections to life in a context that is meaningful to students.
•	Multicultural Representation: Portrayal of gender, ethnicity, age, work situations, and various socials groups must include multicultural fairness and advocacy.
•	Humanity and Compassion: Portrayal of the appropriate care and treatment of people and animals must include compassion, sympathy, and consideration of their needs and values.  It must exclude pornography and inhumane treatment.
Slide 13. Overall/Recommendation 
•	In the Overall and Recommendation areas of review you will evaluate if the instructional material meets state requirements for instructional materials.
•	If the answer to any questions in the Overall/Recommendation area of review is no, the instructional material should not be recommended for adoption.
•	Florida expects that instructional material recommended for adoption will have overall ratings of Excellent or Good. Instructional materials with the overall rating for Fair, Poor, or Very Poor are not expected to be recommended for adoption.
•	The Commissioner of Education will receive a report which includes all evaluations and recommendations.  The Commissioner has the final authority as to which materials become state-adopted.
Slide 14. Using the Evaluation Tool 
•	In a web browser, go to  http://www.fldoe.org/bii/instruct_mat/ 
Slide 15. Using the Evaluation Tool 
•	The Office of Instructional Materials webpage will open 
Slide 16. Using the Evaluation Tool 
•	Scroll down the IM page to the Instructional Materials Evaluation column and select the Online Evaluation System link. 
Slide 17. Using the Evaluation Tool 
•	The IM Review Portal will open (Online Evaluation Tool Portal )
•	Enter your Username and Password
•	Reviewer Main Menu will open – Select: Items for Review
Slide 18. Using the Evaluation Tool 
•	The Assigned Items For Review page will open. This webpage will display and list your items assigned to you for review.
•	The status for each bid will change depending on completion. 
Slide 19. Using the Evaluation Tool 
•	Select the link under the Instructional Materials column to start the evaluation. 
Slide20. Evaluation Tool - Online Instructional Materials 
•	This page has the links for all the online sample instructional materials. 
•	All links under the Major Tools section should be reviewed:  Sample of materials, special instructions, written correlations, presentation and publisher questionnaire. Some sample materials may be posted in one link and others may have multiple links. Please review thoroughly. 
Slide 21. Evaluation Tool - Online Instructional Materials 
•	At the bottom of the page is the list of Areas of Review. ELA has 5 areas of review and Mathematics has 2 areas of review. All sections must be reviewed and rated. 
Slide 22. Evaluation Tool - Online Instructional Materials 
•	Comments are desired for each specific benchmark question on which you are rating. List any strengths, weaknesses, issues and/or concerns to support your rating. 
Slide 23. Evaluation Tool - Online Instructional Materials 
•	Please save you answers often and before proceeding to another section. Upon completion of a section of review, a checkmark will post noting completion. 
Slide 24. Evaluation Tool - Online Instructional Materials 
•	When all Areas of Review are complete, the Recommendation link will become active.  
•	Select, score each section and save; record saved successfully will post. 
Slide 25. Evaluation Tool - Online Instructional Materials 
•	The scale of scoring:
o	3 Exceeds Criteria     2 Meets Criteria     Adopted	                    			                       1 Partially Meets Criteria    0 Does Not Meet Criteria   Not Adopted
•	As a  State Reviewer, it is your responsibility to make a recommendation for or against adoption of the materials based upon the criteria in the evaluation.
o	Florida expects:
•	Instructional materials recommended for adoption will have overall rating of Exceeds Criteria or Meets Criteria.
•	Instructional materials with the overall rating of Partially Meets Criteria or Does Not Meet Criteria are not expected to be recommended for adoption. 
•	Important Information:  The Florida Instructional material adoption is not a competitive process. As such, you should evaluate materials on how well they meet the expected criteria and not on how they compare to other materials.  
•	There is not a limit to the number of titles that can be adopted, recommending one program does not hinder another programs chances of being adopted.
•	Evaluate the materials on how well they meet the established criteria and standards in the evaluation, not on your opinion of the criteria and standards. Publishers are responsible for developing materials which  meet the requirements outlined in the state-issued specifications. 
•	After the final recommendation either for or against adoption of the materials, this evaluation is complete.  Please proceed to your next evaluation. 
Slide 26. Additional Resources / Contact Information 
•	Be sure to review the Quick Reference Guide for Mathematics and ELA Instructions for Accessing Florida Department of Education’s Online IM Review Portal
For assistance with the evaluation tool please contact:
Katrina Figgett, Director
Katrina.figgett@fldoe.org 
Phone: 850.245.0785

Genevieve English-Charles, Program Specialist IV
Genevieve.english-charles@fldoe.org 
Phone: 850.245.0315

Ritu Badaya, Program Specialist IV
Rita.badaya@fldoe.org 
Phone: 850.245.9931

Slide 27. Thank you for your contribution to the Florida 2013-2014 Instructional Materials Adoption