Florida Department of Education 
CONTACT PERSON NAME: David Montford Ruth Jones PHONE: (850) 488-5142 (850) 487-2280 SUNCOM: 278-5142 September 25, 2001 277-2280 DPBM: 02-32 MEMORANDUM TO: District School Superintendents FROM: Wayne V. Pierson SUBJECT: October 2001-2002 FTE Survey The 2001-2002 Florida Education Finance Program October FTE survey will be conducted the week of October 8-12, 2001. The FTE from this survey will be used in the third calculation of the 2001-2002 Florida Education Finance Program. Please see the attached schedule of program numbers for FTE reporting. The instructions for conducting the 2001-2002 surveys, “FTE General Instructions 2001-2002,” were forwarded with the July survey memorandum. Please call this office for additional copies. FTE to be Reported The 2001-2002 FEFP provides funding for the 180-day regular school year for students attending schools that are not juvenile justice facilities. With the exception of Department of Juvenile Justice (DJJ) programs, which are funded through the FEFP, PK-12 courses offered beyond the regular 180-day school year are funded through the Supplemental Academic Instruction Allocation. Summer school programs (with the exception of DJJ educational programs) are not dependent on reported FTE; however, districts are required to continue to report summer school FTE for use by the Department in providing statistical reports. Do not report FTE for students in after school and Saturday programs. Exceptional Education Student Record The Student Course Schedule records reporting FTE of students receiving exceptional education services (FEFP program numbers 111, 112, 113, 254, and 255) must have a matching Exceptional Education Student Record to generate funding under the FEFP. General Information Attached are the following: · Schedule of Program Numbers · Reporting deadlines · District FTE certification form letter The attached form letter, which certifies the July and October fundable FTE, must be signed by the superintendent or designee and submitted no later than Thursday, November 15, 2001. The July survey PK-12 FTE totals provided in the letter must match the PK-12 unweighted FTE totals in the database as provided by the final FTE report, File 05107, which was prepared immediately following the system cutoff on Friday, September 21, 2001. If amendments for the July survey are provided by Friday, November 9, 2001, then they should also be reflected in the July FTE total. The 2001-2002 FEFP provides funding for more than 180 days only for students attending schools that are juvenile justice facilities; therefore, FTE certified in this letter for July should be earned in Department of Juvenile Justice (DJJ) programs. This includes DJJ facilities, PACE centers, and Marine Institutes. The October survey FTE total provided in the letter must match the unweighted FTE total in the database as provided by the final FTE Report, File 05107, which will be processed immediately following the system cutoff on Friday, November 9, 2001. For the October and February surveys, include all FTE with the exception of: (1) Intersession FTE which is identified with a code of “A” on the Year Round/Extended School Year FTE Indicator data element on the Student Course Record format; and (2) Extended school year FTE which is coded with a “B” on the Year Round/Extended School year indicator data element, as this FTE is not funded through the FEFP. Report 60.021, Supplemental FTE Data File List, is available upon request by the school district and provides DCF/DJJ, Advanced Placement, and International Baccalaureate FTE by school. For additional student information, consult the DOE Information Database Requirements: Volume 1--Automated Student Information Systems Manual. In the event it is necessary to FAX hard copy data in order to meet any of these deadlines, the following FAX number should be used: (850) 922-6742 or Suncom 292-6742. Reporting of Classes Provided by the Florida Virtual High School The student course record for classes provided by the Florida Virtual High School should reflect the in-house teacher as the primary teacher for the course. The secondary teacher should be the teacher from the Florida Virtual High School. It will be the responsibility of the schools allowing students to take online classes to maintain a list of teachers from the Florida Virtual High School and their certifications for the period that their students are participating in the online classes. FTE for Workforce Development Programs FTE for Workforce Development Programs is generated by DOE from the elements in WDIS records. While not used for 2001-2002 program operations funding, this measurement of program service is needed for capital outlay funding and other purposes. WVP:DGM:vb Attachments cc: FTE Administrators Finance Officers District MIS Contacts District Database Contacts Date: ______________________ Due Date: November 15, 2001 Fax Number: (850) 922-6742 Suncom: 292-6742 Mr. David Montford Florida Department of Education Office of Funding and Financial Reporting 325 W. Gaines Street, Room 824 Tallahassee, Florida 32399-0400 Dear Mr. Montford: This letter certifies the July and October fundable FTE to be used in the Third Calculation of the 2001-2002 Florida Education Finance Program (FEFP). The following represents the total in the Department of Education Information Database as indicated by the final FTE report, File 05107, for the July (adjusted by any amendments) and October survey periods for the ______________________ County School District. All district schools, as appropriate, are represented. Total PK-12 fundable FTE Florida Education Finance Program July 2001 survey total ____________________________ October 2001 survey total ____________________________ Sincerely, ____________________________ Signature of Superintendent DM:vb Cost Factors and Program Numbers for 2001-2002 Fiscal Year Cost Program Numbers Program/Category Factors BASIC PROGRAMS K-3 Basic 1.007 101 4-8 Basic 1.000 102 9-12 Basic 1.113 103 K-3 Basic, with ESE Services* 1.007 111 4-8 Basic with ESE Services 1.000 112 9-12 Basic with ESE Services 1.113 113 EXCEPTIONAL STUDENT EDUCATION Support Level 4 3.948 254 Support Level 5 5.591 255 ENGLISH FOR SPEAKERS OF OTHER LANGUAGES ESOL 1.265 130 VOCATIONAL 6-12 Vocational 6-12 1.206 300 WORKFORCE DEVELOPMENT** Continuing Workforce Development 340 Vocational Certificate 350 Applied Technology Diploma 360 Apprenticeship 370 Adult General Education 400 * Include Pre-K Exceptional Students, if not Level 4 or Level 5. ** Reported through Workforce Development Information System. Cost factors not applicable. FTE General Instructions FTE Reporting Deadlines 2000-2001 and 2001-2002 2000-2001 Survey 1 Survey week: July 17-21, 2000 Due Date: August 4, 2000 State processing: July 31 - September 22, 2000 Final Update/Amendment Date: May 4, 2001 Survey 2 Survey week: October 9-13, 2000 Due Date: October 27, 2000 State processing: October 23 - November 10, 2000 Final Update/Amendment Date: July 27, 2001 Survey 3 Survey week: February 5-9, 2001 Due Date: February 23, 2001 State processing: February 19 - March 9, 2001 Final Update/Amendment Date: November 23, 2001 Survey 4 Survey week: June 18-22, 2001 Due Date: July 6, 2001 State processing: July 2 - July 20, 2001 Final Update/Amendment Date: April 5, 2002 2001-2002 Survey 1 Survey week: July 16-20, 2001 Due Date: August 3, 2001 State processing: July 30 - September 21, 2001 Final Update/Amendment Date: May 3, 2002 Survey 2 Survey week: October 8-12, 2001 Due Date: October 26, 2001 State processing: October 22 - November 9, 2001 Final Update/Amendment Date: July 26, 2002 Survey 3 Survey week: February 4-8, 2002 Due Date: February 22, 2002 State processing: February 18 - March 8, 2002 Final Update/Amendment Date: November 22, 2002 Survey 4 Survey week: June 17-21, 2002 Due Date: July 5, 2002 State processing: July 1 - July 19, 2002 Final Update/Amendment Date: April 4, 2003

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