Florida Department of Education
CONTACT PERSON NAME: Charles L. Wooten PHONE: (850) 488-1142 August 30, 2001 SUNCOM: 278-1142 DPBM No.: 02-22 MEMORANDUM TO: District School Superintendents and Educational Facilities Planners FROM: Wayne V. Pierson SUBJECT: Training Available for Internet Access to Educational Facilities Information System (EFIS) Educational Plant Survey and Make-up Training for Users Who Did Not Attend the FISH Training in July A new automated procedure for conducting the districtís educational plant survey and developing the five-year work plan will be available for all district users beginning in November 2001. The new application is part of the EFIS and is a Windows- type application with pop-down menus for conducting the educational plant survey and completing the five-year work plan. The new application will be accessible through the Internet; the minimum acceptable browser level is 5.0 for Internet Explorer and 4.6 for Netscape. Any district using a browser less than these versions will need to download the free browser upgrades from the Microsoft or Netscape websites to be able to access the EFIS- Survey. Because the new survey/work plan system will be available on the Internet, we expect that districts will be able to conduct and submit electronic surveys and five-year work plans in a more timely and cost-effective manner. All district directors of educational facilities will be assigned an Internet logon for access to the EFIS-Survey. Ms. Sandra Keen will coordinate the assignment of user IDs and will be available for technical assistance to help with system logon procedures. We have scheduled October 22-26, 2001, as the dates for training on the use of the new survey/work plan system and for FISH users who did not attend the July training sessions. The Department is sponsoring the training sessions; however, districts are responsible for participant travel expenses. The survey/work plan training and FISH make-up sessions will be held in Room B2-14A of the Turlington Building, 325 West Gaines Street, Tallahassee. Training sessions will consist of a half- day overview that includes a hands-on learning experience and a question and answer period. Sessions will begin at 9:00 a.m. and conclude at noon; the FISH make-up sessions will begin at 1:00 p.m. Department staff will be available each day of training for consultation and technical assistance until participants are satisfied that their questions or concerns have been properly addressed. Instructional space is limited to one person per district for the survey/work plan training sessions and one person per district for the FISH make-up training sessions. We recommend that each district director of educational facilities attend the educational plant survey and five-year work plan session. After participating in these training sessions, attendees should have acquired the necessary skills to teach other users in the district how to use the new educational plant survey and five- year work plan and FISH systems. The training dates for districts are: October 22: Alachua Baker Bay Bradford Brevard Broward Calhoun Charlotte Citrus Clay Collier Columbia Dade DeSoto October 23: Dixie Duval Escambia Flagler Franklin Gadsden Gilchrist Glades Gulf Hamilton Hardee Hendry Hernando Highlands October 24: Hillsborough Holmes Indian River Jackson Jefferson Lafayette Lake Lee Leon Levy Liberty Madison Manatee Marion October 25: Martin Monroe Nassau Okaloosa Okeechobee Orange Osceola Palm Beach Pasco Pinellas Polk Putnam St. Johns St. Lucie October 26: Santa Rosa Sarasota Seminole Sumter Suwannee Taylor Union Volusia Wakulla Walton Washington FSU Lab FAMU Lab FAU Lab UF Lab FSDB At this time, no make-up session is planned for districts that do not participate in the scheduled training. Attendance at these training sessions is not mandatory for use of the new educational plant survey/five-year work plan system, though we highly recommend it. Users who possess moderate to advanced levels of computer skills and who regularly use Windows- type applications can probably master the system without participating in a training session. However, attending a training session would make mastery of the system somewhat easier. For technical assistance with the educational plant survey/five- year work plan, you may call Mr. George N. Green at SUNCOM 278- 3785 or (850) 488-3785; for technical assistance with FISH, you may call Dr. Charles L. Wooten at SUNCOM 278-1142 or (850) 488- 1142. Should you have any difficulty accessing the new educational plant survey or FISH systems, you may call Ms. Sandra Keen at SUNCOM 277-0058 or (850) 487-0058 for technical assistance and/or the assignment of user IDs. WVP/cwi

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