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PROCEDURES FOR STUDENT FTE

(FULL-TIME EQUIVALENT)

ESTIMATES AND PROJECTIONS

These procedures establish a consistent and timely method of generating student FTE estimates and projections. The student FTE estimates will be provided to the Enrollment Estimating Conference for budget preparation. The student FTE projections for fixed Capital Outlay will be provided to the Educational Facilities Technical Assistance (EFTA) section of the Office of Educational Facilities (OEF) for educational plant surveys. These annual estimates and projections with the five-year FTE Enrollment Plan projections provide the State Board of Community Colleges with information to support planning, budgeting and policy development.

Date Adopted: July, 1994

Date Amended: July, 1996

PROCEDURES FOR STUDENT FTE ESTIMATES AND PROJECTIONS

A. STUDENT FTE ESTIMATES



  1. Introduction

    The purpose of this procedure is to establish a consistent and timely method of providing student FTE estimates for the Enrollment Estimating Conference. This method is based on the requirements established by the Enrollment Estimating Conference. The FTE Estimates are annualized estimates of the current reporting year Funded FTE, based on the current FTE enrollment from the Student Data Base. The FTE Estimates are developed at least twice a year and presented to the Enrollment Estimating Conference for approval. The FTE Estimates are used in the preparation of the legislative budget requests for the Community College System by the Office of the Governor, the Senate, the House of Representatives and the Division of Community Colleges. These estimates provide information to the State Board of Community Colleges for planning, budgeting and policy development.

  2. Enrollment Estimating Conference

    The Enrollment Estimating Conference (EEC) and its duties are defined in Sections 216.136 and 216.137, Florida Statutes. The duties include developing such official information relating to the state public educational system, including forecasts of student enrollments, as the conference determines is needed for the state planning and budgeting system. The principals for the EEC are the Associate Deputy Commissioner for Educational Management, the Executive Office of the Governor, the director of the Division of Economic and Demographic Research of the Joint Legislative Management Committee and professional staff of the Senate and House of Representatives who have forecasting expertise or their designees. The Associate Commissioner for Educational Management or his or her designee shall preside over sessions of the Conference. Actions by the conference shall be by consensus. A session of the EEC may be convened, after adequate notice, at the call of any principal.

  3. Enrollment Estimating Conference Sessions

    The following sessions are generally held each year. The sessions and dates are dependent upon need, except the Impact Conference must be held after each regular session of the Legislature.

    June - Impact Conference

    Conference to review the impact of changes in the law on FTE enrollment.

    PROCEDURES FOR STUDENT FTE ESTIMATES AND PROJECTIONS

    A. STUDENT FTE ESTIMATES



    September - FTE-3, Final FTE Enrollments for the Year
    Conference reviews the final End-of-Term FTE enrollments for the past reporting year. The five-year projections for the FTE Enrollment Plan are reviewed.
    November - FTE-1 Estimates
    The FTE-1 Estimates are developed from the Summer End-of-Term and Fall Beginning-of-Term submissions of the Student Data Base. The FTE-1 Estimates adopted by this conference are used in the Governor's, Senate's and House of Representatives' legislative budget requests.
    March - FTE-2 Estimates
    The FTE-2 Estimates are developed from the Summer and Fall End-of-Term and Winter/Spring Beginning-of-Term submissions of the Student Data Base. The FTE-2 Estimates adopted by this conference are used in the development of the Assigned FTE in the appropriations bill.


  4. Development of FTE Estimates

    The FTE Estimates process and data model were developed by the Division in cooperation with the EEC. For FTE Estimates provided to the EEC, any changes to the process or data model must have consensus approval of the EEC. The Division will use the FTE Estimates developed for the EEC unless special circumstances arise as determined by the Executive Director. The Bureau of Research and Information Systems (BRIS) will develop the FTE Estimates as required by the EEC. When the FTE-1 and FTE-2 Estimates are produced depends upon the submission dates of the Student Data Base and the needs of the Office of the Governor and the Legislature. Each year, the Division will set a date in the Student Data Base submission periods, by which colleges must submit data for generation of the FTE Estimates. For colleges who submit data by this date, the FTE Estimates will be submitted to these colleges for review. For any college who submits data after this date, the FTE Estimates will be generated by the Division, but the estimates will not be submitted to the college for review. The BRIS will produce the estimates for students eligible for state funding in the Community College Program Fund. The data will be reported by the program areas required by law and by the needs of the EEC.

    PROCEDURES FOR STUDENT FTE ESTIMATES AND PROJECTIONS

    A. STUDENT FTE ESTIMATES

  5. Review by Colleges

    Upon completing the production of the FTE Estimates, the Executive Director will provide the estimates for review to the president of each community college which has submitted data by the date set in the Student Data Base Submission. Presidents will be given as much time as possible to recommend adjustments to the FTE projections. Because of the needs of the Office of the Governor and the Legislature and the time needed by the colleges to submit the Student Data Base, the time allowed for review will be minimal. The colleges may adjust the Division's FTE Estimates based on valid and sufficient justification, but may not replace these estimates with the college's own estimates. Such justification may include addition or expansion of programs, change in designations of sites, curricular changes, new or expanded industry requirements and educational policy issues. Colleges will submit a certification form indicating the college has reviewed the FTE estimates and whether adjustments are being recommended. The certification form must be signed by the President.



  6. Submission to the Enrollment Estimating Conference

    Prior to next meeting of the EEC, the Division will review the college adjustments to the FTE Estimates and the accompanying justifications to anticipate any questions or concerns the EEC members may have. The Division will notify the colleges of any concerns or questions by the Division staff. The college will be given an opportunity to make changes to the data or justifications. Division staff will present the Division's FTE Estimates, the college adjustments and the justifications to the EEC. The EEC must approve the FTE Estimates by consensus.

PROCEDURES FOR STUDENT FTE ESTIMATES AND PROJECTIONS

B. FTE ENROLLMENT PLAN

  1. Introduction

    The purpose of this procedure is to establish a consistent timely method to provide student FTE projections to the State Board of Community Colleges and to the community college system for planning and policy development. These FTE projections are used in the development of the Division of Community College's budget.

  2. Development of Projections

    Each year before the development of the Division of Community College budget request, the Bureau of Research and Information Systems will generate six year FTE projections for students eligible for state funding in the Community College Program Fund. The FTE projections will be reported by the same program areas as used in the FTE Estimates.

  3. Review by Colleges

    Upon completing the generation of the FTE Enrollment Plan projections, the Executive Director will provide the projections to the president of each community college for review. Presidents will have no less than 30 days to recommend adjustments to the FTE projections. The Executive Director may adjust the Division projections based upon valid and sufficient justification provided by a college. Such justification may include addition or expansion of programs, change in designations of sites, curricular changes, new or expanded industry requirements and educational policy issues. Colleges will submit a certification form indicating the college has reviewed the FTE estimates and whether adjustments are being recommended. The certification form must be signed by the President.

  4. Submission to the Community Colleges

    After consideration of recommended college changes, the Executive Director will submit the official FTE Enrollment Plan projections to the community colleges (within 30 days of the due date) for the college's adjustments. The first year of these projections will remain in effect until the FTE-1 Estimates are adopted by the Enrollment Estimating Conference. The remaining years will be in effect until the next annual submission of the FTE Enrollment Plan or special circumstances arise as determined by the Executive Director.

  5. Development of Ten Year Projections

    The Bureau of Research and Information Systems will use the FTE Enrollment Plan projections to develop 10 year projections when the need arises. The 10 year projections will be reported only by college or system totals.

PROCEDURES FOR STUDENT FTE ESTIMATES AND PROJECTIONS

C. STUDENT FTE PROJECTIONS FOR FIXED CAPITAL OUTLAY



  1. Introduction

    The purpose of this procedure is to establish a consistent and timely method to provide student FTE projections to the Educational Facilities Technical Assistance (EFTA) section of the Office of Educational Facilities. Each community college must do an educational plant survey at least every five years as prescribed in Section 235.15, Florida Statutes. The specifics for completing the survey are defined in the State Requirements for Educational Facilities - 1944 as stated in 6A-2.0111 Florida Administrative Code. The Division of Community Colleges will provide student FTE projections to the community colleges and EFTA to complete the educational plant surveys. These projections are also intended to provide information to the State Board of Community Colleges for planning and policy development.

  2. Capital Outlay FTE Projection Process

    The Bureau of Research and Information Systems will generate the Capital Outlay FTE projections for five years past the latest Appropriation Bill budget year. The FTE projections are reported by Campus, Center or other sites listed in the Facilities and Capital Outlay Data Base. The FTE projections are based on students who require permanent facilities and who are eligible for state funding in the Community College Program Fund. Reports to the EFTA will aggregate data by Occupational and Non-Occupational FTE.

  3. Review by Colleges

    Upon completing the generation of the Capital Outlay FTE projections, the Executive Director will provide the projections to the president of each community college for review. Presidents will have no less than 30 days to recommend adjustments to the FTE projections. The Executive Director may adjust the Division projections based upon valid and sufficient justification provided by a college. Such justification may include addition or expansion of programs, change in designations of sites, curricular changes, new or expanded industry requirements and educational policy issues. Colleges will submit a certification form indicating the college has reviewed the FTE estimates and whether adjustments are being recommended. The certification form must be signed by the President.

  4. Submission to Educational Facilities Technical Assistance and the Community Colleges

    After consideration of recommended college changes, the Executive Director will submit the official Capital Outlay FTE projections to EFTA and the community colleges by September 1 of each year. These projections will remain in effect until the next annual submission to EFTA unless an emergency or special circumstance arises as determined by the Executive Director.



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