2004-2005 Workforce Development Information System (WDIS) Database Handbook

TABLE OF CONTENTS

Database Handbooks Home
2004-2005 Database User Manual
WDIS Reporting Formats and Edits
WDIS Handbook Elements
WDIS Appendices

Complete WDIS Handbook ( pdf )

PURPOSE OF THE 2004-05 WDIS DATABASE HANDBOOK:

The District WDIS Database Handbook is a tool for school district directors of adult general education, postsecondary vocational education, and management information services, as well as data entry personnel. It is designed to offer both guidance and timely information for the reporting of adult general education and postsecondary vocational education student data in the Workforce Development Information System (WDIS). It includes reporting elements, associated notes, formats, timelines and supporting appendices.

WHAT IS WDIS?

The Workforce Development reporting system is called WDIS [Workforce Development Information System]. In 2004-05 it still uses five reporting formats. Each format contains specific data elements required for gathering student and teacher data. The materials in this handbook are specifically focused on the school district reporting of postsecondary vocational education and adult general education students during the term reporting periods "F", "W" and "S" via the Department of Education (DOE) information database.

Secondary students are reported in WDIS when they are co-enrolled in the adult general education program. Secondary vocational education students are reported in the K-12 reporting system. The Bureau of Community Colleges and Technical Centers Management Information Systems (CCTCMIS) will also maintain a website for its 2004-05 Secondary Vocational Database Handbook at:

http://www.fldoe.org/arm/cctcmis/pubs/sec/0405hbk.htm

In addition, the CCTCMIS homepage is located at:

http://www.fldoe.org/arm/cctcmis/default.asp

SYSTEM REQUIREMENTS

All public school districts are required to submit all postsecondary vocational and adult general education enrollment data via the DOE student information database. Section 229.555(2), Florida Statutes, requires the development and implementation of a comprehensive management information system linking all levels of the state education system. Rule 6A-1.0014, Florida Administrative Code, details all automated student and staff information requirements. Section 239.209, Florida Statutes, addresses specific requirements regarding the vocational education management information system. In addition, Senate Bill 1688 passed by the 1997 Florida Legislature provided for the establishment of a Workforce Development reporting system to implement the data requirements mandated in that act.

REQUIRED REPORTING FORMATS

In each format title, the acronym "WDIS" stands for Workforce Development Information System:

WDIS Adult General Education Student Course (DB9 48x)

WDIS Student Demographic Information (DB9 46x)

WDIS Student End of Term Status (DB9 50x)

WDIS Teacher Course (DB9 49x)

WDIS Vocational Student Course Schedule (DB9 47x)

TIME LINES

Workforce Development data are submitted three times each year:

Window F - [reporting 2004-05 WDIS summer term(s)] is due Sept. 16, 2004

Window W - [reporting 2004-05 WDIS fall term(s)] is due February 10, 2005

Window S - [reporting 2004-05 WDIS winter term(s)] is due July 7, 2005

Prior to the due date, the district should enter the necessary data in the local automated information system, prepare the necessary automated reporting formats from the local system, edit the data locally, and correct all edit errors. The reporting formats should be transmitted to the state on or before the due date. The Department of Education will edit the data when received. Records that do not pass the reject rule edits are immediately rejected and not loaded to the database. When these edits are applied to an initial submission to NWRDC, any data set with twenty percent or more of its records in error is rejected in its entirety. If less than twenty percent of the records in the data set do not pass the reject rule edits, the error-free records are loaded to the database and only the records in error are rejected. The twenty percent rule does not apply to data sets submitted for batch update. These edit programs are available for the districts to modify and run prior to submitting data for a survey.

Error reports will be made available to the district via the Northwest Regional Data Center (NWRDC). The district should correct the records and resubmit them.

The state processing windows during which the edit/correction cycles occur are:

Window F - from September 6, 2004 to October 21, 2004

Window W - from January 31, 2005 to March 3, 2005

Window S - from June 13, 2005 to July 29, 2005

After each state processing window is closed, records will then be processed by CCTCMIS, which will use the data in producing 2004-05 files and reports, including those that are used in placement, follow-up, and workforce development funding. Other agencies and organizations also will use these records.

NOTE: After completion of processing for the current window, a district can choose to update data from a previous window in the same year. To do this, the district must contact Sue Brennan (sue.brennan@fldoe.org, 850/245-9517) to request permission to update.

2004-05 DISTRICT WDIS ELEMENTS

To view an element, select from the following list. Items marked with a red bullet have been changed from 2003-2004

Adult Ed. Functioning Level, Initial	Adult Fee Status	Adult Rural Resident	Birth Date
Certificate of Completion Type	Citizenship Status	Cost Reporting Code	Course Number
Diploma Type	District Number, Current Instruction/Service	Exceptionality, Primary	Facility Type
Prior Year	Financial Assistance Received	First-Time Student Indicator	Gender
Grade Level	Homeless Adult Program Indicator	Limited English Proficient, Adult	Other Institutionalized Adult
Racial/Ethnic Category	Registered Apprenticeship	Resident Status, State/County	School Number, Current Instruction/Service
Section Number	Social Security Number	Student Name, Legal	Student Number Identifier - Alias, Florida
Student Number Identifier, Florida	Survey Period Code	Tech Prep Participant	Transaction Code
Veteran Student Indicator	Vocational/Adult General Education Completion Point Code	Vocational/Adult General Education, Disability, Student	Vocational/Adult General Education Program Code
Vocational Basic Skills Examination	Vocational Credential, Other	Vocational Displaced Homemaker	Vocational, Single Parent and Single Pregnant Woman
WDIS Class Length	WDIS Reporting Year	WDIS Student Instructional Hours	Youth Apprenticeship

Return to Introduction

2004-05 DISTRICT WDIS FORMATS AND EDITS

Select the item name to view the Reporting Format. Select the blue bullet in the Edit column to view the associated Edits.

Reporting Formats	Edits
WDIS Adult General Education Student Course
WDIS Student Demographic Information
WDIS Student End of Term Status
WDIS Teacher Course
WDIS Vocational Student Course Schedule

Return to Introduction

2004-05 DISTRICT WDIS APPENDICES

Appendix A	District Workforce Development Elements By Format and Item Number With Key Fields Marked "KF"
Appendix B	Attendance Recordkeeping Required Codes For Adult Students
Appendix C	District Name Table
Appendix D	District WDIS Elements Edit(s) By Format, Edit Type and Edit Number
Appendix E	WDIS File IDs 2003-04
Appendix F	Florida Public Community College and State University Reporting Numbers
Appendix I	Reporting Characteristics (Adult General Education, WDIS and Secondary Vocational)
Appendix K	Private Postsecondary Institution Reporting Numbers
Appendix M DELETED	Adult Educational Functioning Levels
Appendix R	Adult General Education Program/Course Numbers & Associated Literacy Completion Points
Appendix S	Workforce Development Programs with occupational Completion Points (OCPs); OES, DOT or Industry Codes & Titles; and Credits or Clock Hours
Appendix T	WDIS Data Elements and the Reports in Which They Are Used
Appendix U	PSAV Terminal OCPs and Non Traditional Programs

Return to Introduction

2004-05 DISTRICT WDIS UPDATES 
The links below are the same as above.

Updated as of 04-14-05

Prior Year
The new data element was added.

Prior Year Implementation Notes
Implementation notes for new data element "Prior Year."

WDIS Student Instructional Hours
"WDIS Student Contact Hours" was changed to "WDIS Student Instructional Hours," the data definition was modified, and a new example was included.

2004-05 WDIS Vocational Student Course Schedule Format
The new data element "Prior Year" was added. "SDIS Student Contact Hours" was changed to "WDIS Student Instructional Hours."

2004-05 WDIS Student End of Term Status Format
The new data element "Prior Year" was sadded and element item numbers were changed.

2004-05 WDIS Adult General Education Student Course Format
The new data element "Prior Year" was added. "WDIS Student Contact Hours" was changed to "WDIS Student Instructional Hours."

2004-05 WDIS Teacher Course Format
Exception for "Prior Year" completions was added.

2004-05 WDIS Vocational Student Course Schedule Edits
Edit 26: Edit for new data element "Prior Year" was added.
Edit 66: "WDIS Student Contact Hours" was changed to
"WDIS Student Instructional Hours."
Edit 77: "If Prior Year > 0000" condition was added.

2004-05 WDIS Student End of Term Status Edits
Edit 26: Edit for new data element "Prior Year" was added.

2004-05 WDIS Adult General Education Student Course Edits
Edit 26: Edit for new data element "Prior Year" was added.
Edit 54: "WDIS Student Contact Hours" was changed to
"WDIS Student Instructional Hours."
Edit 70: "If Prior Year > 0000" condition was added.

Appendix D
New data element "Prior Year" was added. "WDIS Student Contact Hours" was changed to "WDIS Student Instructional Hours."

Appendix T
New data element "Prior Year" was added. "WDIS Student Contact Hours" was changed to "WDIS Student Instructional Hours."

Updated as of 10-19-04

Appendix I
The program 8300330 Work Technology Application was added back.

Updated as of 9-21-04

Appendix I
Course Number 8203051 was changed in Program "Academy of Information Technology"

Updated as of 8-12-04
Adult Educational Functioning Level, Initial
Code 1 was deleted and codes Q, R, and S were added.

Adult Fee Status
Text updated and modified for clarity.

Class Length
Text modified.

Student Contact Hours
Text modified.

AGE Student Course Edits
Codes Q, R, and S were added as valid codes to edit 15; code value 1 deleted; edit 66 changed from "informational" to "exception".

Vocational Student Course Edits
Edit 66 changed from "informational" to "exception".

Appendix R
ESOL Pre Literacy - SPL 0, ESOL Basic Literacy - SPL 1, and ESOL Advanced Literacy - SPL 2 added to program 9900300.

CCTCMIS Directory

• Bureau's Mission
• Publications/Reports
• CCTC Directory
• Comm. College Data Dictionaries
• WDIS & Sec. Voc. Data Handbooks
• MISATFOR  /   WEDDAC
• Workforce/Vocational Ed. Information
• 2008 Annual Workshop
• Division of Community Colleges
• Workforce Ed. Information

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