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Community College & Technical Center MIS: 2002-2003 Secondary Vocational Database Handbook
Table of Contents
Database Handbooks Home |Secondary Complete Handbook (June 20, 2002 (6.7 mb PDF file) |Secondary Handbook Elements and Associated Notes list | Secondary Reporting Formats and Edits |Secondary Appendices
Note 1: Updated items will appear as the present item for individual downloads below, but will NOT be incorporated into the file containing the entire handbook.
INTRODUCTION
PURPOSE OF THE 2002-03 SECONDARY VOCATIONAL DATA BASE HANDBOOK:
This 2002-03 Secondary Vocational Data Base Handbook is a tool for school district directors of vocational education, and management information services, as well as data entry personnel. It is designed to offer both guidance and timely information for the reporting of vocational education student data during Survey 5. It includes secondary vocational data elements, associated notes, reporting formats, edits, timelines, and supporting appendices.
SYSTEM REQUIREMENTS
All public school districts are required to submit all secondary vocational enrollment data via the DOE Student Information Data Base. Section 229.555(2), Florida Statutes, requires the development and implementation of a comprehensive management information system linking all levels of the state education system. Rule 6A-1.0014, Florida Administrative Code, details all automated student and staff information requirements. Section 239.209, Florida Statutes, addresses specific requirements regarding the vocational education management information system.
REQUIRED REPORTING FORMATS
District secondary vocational education data elements are contained in these four state reporting formats:
- Student Demographic Information (DB9 13x)
- Student End of Year Status (DB9 17x)
- Vocational Teacher Course (DB9 24x)
- Vocational Student Course Schedule (DB9 16x)
TIME LINES
Secondary vocational student data are reported in Survey 5 one time each year according to the following schedule:
Due date: August 8, 2003
State processing: August 4 - September 12, 2003
Final Update/Amendment Date: May 7, 2004
Prior to the due date, the district should enter the necessary data in the local automated information system, prepare the necessary automated reporting formats from the local system, edit the data locally, and correct all edit errors. The reporting formats should be transmitted to the state on or before the due date. The Department of Education will edit the data when they are received. Records not passing initial edit requirements will be rejected. Error reports will be made available to the district. The district should correct the records and resubmit them. After each edit/correction cycle is closed, records will then be released to the Bureau of Workforce Education and Outcome Information Services [WEOIS]. Its Workforce Education Information Services (WEIS) Section will use the data in producing 2002-03 files and reports.
HANDBOOK UPDATES
This handbook is electronically updated on an as needed basis throughout the 2002-03 school year. Just click on "Updates" found near the top of the handbook home page. You will then view an annotated listing of the changes to elements, formats, edits, associated notes, appendices, etc. associated with this handbook.
CONTACTS
Visit the Workforce Education and Outcome Information Services (WEOIS) home page at:
http://www.fldoe.org/arm/cctcmis/weois.asp
When there, use the drop down menu, highlight "Contacts and Services" and click "GO" to view a list of the WEOIS staff and their areas of responsibility.
2002-03 SECONDARY VOCATIONAL DATA BASE HANDBOOK FILES
To view an element, select the name of the element. Associated Notes for the elements are available as both Microsoft Word Documents and Adobe Acrobat PDF files. To view any change items for an element, select the blue bullet for that item. If there is no icon, then there are no changes from the previous year.
2002-03 SECONDARY VOCATIONAL FORMATS AND EDITS
Select the item name to view the Reporting Format. Select the blue bullet in the Edit column to view the associated Edits.
| Reporting Format Item | Edit |
| Student Demographic Information |  |
| Student End of Year Status | |
| Vocational Student Course Schedule | |
| Vocational Teacher Course | |
| Return to Introduction | |
2002-03 SECONDARY VOCATIONAL APPENDICES
(Due to the nature of these items, please contact us at weois@mail.doe.state.fl.us if ADA compliant versions are required.)
| Appendix A | Attendance Recordkeeping Required Codes for Grades PK-12 Students |
| Appendix B | Department of Education Data Elements by Format with Edit Numbers for Vocational Education Data Elements |
| Appendix C | District Name Table |
| Course Code Directory 2001-02 Number Ranges for Vocational Education Programs and Courses | |
| Appendix E | FEFP Program Numbers |
| Appendix F | Formats that require specific Data Elements (with key fields indicated as KF) |
| Appendix G | Country Codes |
| Appendix H (Unchanged from 2001-2002) | File Ids for K-12 System Student Data Base Survey 5 |
| Appendix I | Reporting Characteristics (WDIS and Secondary Vocational) |
| Appendix M | Deleted from Secondary Vocational Database Handbook |
| Appendix N | Language Codes |
| Appendix Q | United States Commonwealths and Territories |
| Appendix S | Workforce Development Programs with Occupational Completion Points (OCPs); OES, DOT or Industry Codes and Titles; and Credits or Clock Hours |
2002-2003 District Secondary Vocational Database Handbook Updates
Updated 10/14/2002
Database Handbooks Home | Secondary Handbook
The following are updates that have been made since the publication of the Secondary Vocational Complete Handbook (June 20, 2002). These files are intended to be printed to supplant the appropriate pages in that manual. The file containing the full manual will NOT be updated separately.
| Appendix S Updated 10/14/2002 |
CIP 0646030203 Program Numbers 8706300 and I460313 Program Title: Industrial Electricity Program Number 8706300: OCP F has been changed to OCP A, B, and C. Occupational Title-OCP A Electrician Helper Occupational Title-OCP B Electrical Technician - credits changed from 6CR to 4CR Occupational Title-OCP C Industrial Electrician - credits changed from 4CR to 6CR. Program Number I460313: Occupational Title-OCP B Electrical Technician - hours changed from 960 to 600. Occupational Title-OCP C Industrial Electrician - hours changed from 600 to 960. |
| Appendix I Updated 10/14/2002 |
CIP 0646030203 Program Numbers 8706300 and I460313 Program Title: Industrial Electricity OCP "F" has been deleted. |
| Appendix I Updated 10/9/2002 |
Reporting Characteristics (WDIS and Secondary Vocational) For "Elective - 9.5 credits" under the "LCP" column, "EE" has been added and "EI" has been deleted. |
| Appendix I Updated 9/16/2002 |
Reporting Characteristics (WDIS and Secondary Vocational) CIP 1532010206 Pre-GED Preparation Program Number 9900120 AGE Course Number 9900126 - Delete second OCP "C" and add OCP "D" |
| Appendix I Updated 9/09/2002 |
Reporting Characteristics (WDIS and Secondary Vocational) CIP 1532010302 Adult ESOL Academic Skills Program Number 9900400 -- Change to 9900051 |
| Appendix I Updated 8/05/2002 |
Reporting Characteristics (WDIS and Secondary Vocational) |
| Appendix I Updated 7/15/2002 |
Reporting Characteristics (WDIS and Secondary Vocational) |
| Appendix M Updated 7/15/2002 |
Adult Educational Functioning Levels Appendix has been removed from the Secondary Vocational Database Handbook |