2006-07 Student Information System


Automated Student Information System 2006 - 2007


Database Requirements Index Page
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INTRODUCTION || DATA ELEMENTS || APPENDICES || REPORTING FORMATS || EDITS
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INTRODUCTION

Survey Dates
Requirements
Table of Contents
Privacy, Security and Retention of Public School Automated Student Records
Summary of Changes for the 2006-2007 Fiscal Year
 

DATA ELEMENTS

A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

-A-
Additional School Year Student

Address:
    Mailing
    Residence

Adult:
    Educational Functioning Level, Initial
    Fee Status
    General Education Functioning Level, Final
    Rural Resident
    Student Goal

Advanced International Certificate Program

Alternate Assessment Administered

Attendance:
    Adult
    Daily
    Period

-B-
Birth:
    Date
    Date Verification
    Place

Bus:
    Number
    Route Number                                    Back to Top
    Stop Number

-C-
Career Academy Participant

Certificate of Completion:
    Date
    Type

Certification/Licensure/Qualification Status

Citizenship Status

Class:
    Minutes, Weekly

Class Rank:
    Effective Date
    Numerical Position
    Percentile
    Total Number

Class Size Reduction/Supplemental Instruction

Classroom Identification (FISH) Number

College Ready Diploma

Comment

Communications, Date Passed for Graduation Purposes
                                                                   Back to Top
Community Service:
    Hours
    Requirement Met

Cost Reporting Code

Country of Birth

Course:
    Absences
    Flag
    Grade
    In Progress Hours
    Number
    Sequence Number
    State Subject Area Requirements
    Title, Abbreviated
    Title, Official
                                                                   Back to Top
Credit:
   Attempted, Course
   Attempted, Cumulative
   Attempted, Term
   Earned, Course
   Earned, Cumulative
   Earned, State Subject Area Requirements
   Earned, Term
   Needed, State Subject Area Requirements
   Value, Course
   Needed, Local Subject Area Requirements

Critical/Chronic Health Information - 911 Medical Alert
Critical/Chronic Health Information - 911 Medical Alert Contact

                                                                  Back to Top
-D-

Date Entered United States

Day:
   Day of Week Scheduled, Date Certain
   Day of Week Scheduled, Friday
   Day of Week Scheduled, Monday
   Day of Week Scheduled, Saturday
   Day of Week Scheduled, Thursday
   Day of Week Scheduled, Tuesday
   Day of Week Scheduled, Wednesday

Days:
   Absent, Annual
   Absent, Annual Unexcused Not Related to Discipline
   Absent, Reporting Period
   Absent, Summer Terms
   In Term (For FTE Purposes)
   Per Week
   Present, Annual
   Present, Reporting Period
   Present, Summer Terms

Differentiated Diploma

Diploma:
   Date
   Type
                                                              Back to Top
Disciplinary/Referral Action:
   Code
   Action Date

Distance Learning Delivery Indicator

District Number:
   Current Enrollment
   Current Instruction/Service
   Reporting District
   Where Credit Earned
   Where Discipline/Referral Action Occurred
   Zoned School

Dropout Prevention:
   GED Exit Option Test Results
   Juvenile Justice Outcomes
   Juvenile Justice Placement Reasons
   Juvenile Justice Programs
   Length of Prescribed Program
   Length of Program Participation
   Program Enrollment Date                    Back to Top
   Program Withdrawal Date
   Student Support and Assistance Component

Drug Description
Dual Enrollment Indicator
Duration, Disciplinary Action

-E-
Early Admission Student
Economically Disadvantaged
Educational Choice

English Language Learners:
   Adult
   Basis of Entry
   Basis of Exit
   Classification Date
   Entry Date
   Exit Date
   Extension of Instruction
   Home Language Survey Date
   Instructional Strategy
   PK-12
   Post Reclassification Dates
   Reclassification Date
   Reclassification Exit Date
   Reevaluation Date                              Back to Top
   Student Plan Date

Entry (Re-Entry):
   Code, Adult
   Code, PK-12
   Date
                                                                 Back to Top
Entry Date, First Time in District
Evaluation Completion Date
Even Start Family Literacy Program Participation

Exceptional Student:
   Current Evaluation/Re-evaluation Date
   Dismissal Date
   Eligibility Determination Date
   Extended School Year Services
   IDEA Educational Environments
   Placement Date
   Placement Status
   Plan Date
   Referral Reason
   Vocational Course Setting

Exceptionality
                                                                   Back to Top
Exceptionality:
   Other
   Primary

Extracurricular Eligibility

-F-
Facility Type
Federal Impact Aid Eligibility Indicator

Federal/State Project:
  Area, and Model
   Placement Date                                            Back to Top
   Support Services

FEFP:
   Membership Minutes, Weekly
   Program Number

Financial Assistance Received
First-Time Student Indicator
Fiscal Year

Florida:
   Educator Certificate Number
   First Start Program Participation

FTE Earned:
   Advanced International Certificate of Education Diploma
   Advanced International Certificate of Education Score
   College Entrance Examination Board Advanced Placement Test
   Course
   Grades 6-8 Algebra
   International Baccalaureate Diploma
   International Baccalaureate Score
                                                                     Back to Top
FTE Eligibility
Full Program Completer
Full - Time Aide Indicator
Fund Source

-G-
Gateway Education, Adult General Education
Gender
Grade Level

Grade Point Average:
   District, Cumulative
   District, Term
   State, Cumulative
   State, Term
                                                                    Back to Top
Grade Promotion Status
Grade Promotion Status: Good Cause Exemption
Graduation Option
Graduation Requirements Basis

-H-
Health Examination, School Entry
Highly Qualified Teacher Status
Homeless Adult Program Indicator
Homeless Student, PK-12
Homeless Unaccompanied Youth
Hurricane Affected Student

-I-
Immigrant Student
Immigrant Student Services
Immunization Status
                                                                Back to Top
Incident:
   Alcohol-Related
   Bullying-Related
   Context
   Date
   Drug-Related
   Gang-Related
   Hate Crime-Related
   Identifier
   Involvement Type
   Location
   Reported to Law Enforcement
   Type
   Weapon Related

Institution Number, Neglected/Delinquent
International Baccalaureate Diploma
Internship Participant
                                                                 Back to Top
-J-
 

-K-
Kindergarten Readiness

-L-
Lunch Status

-M-
Mathematics, Date Passed for Graduation Purposes
Mentoring Program Participant
Mentoring Program Participant's Days of Contact

Migrant Priority for Services
Migrant Referred Services
Migrant Residency Date
Migrant Status Term

Minimum Exceptional Student Education Performance Standards Mastered for Graduation Purposes, Date

Modified Occupational Completion Point

-N-
National Achievement Scholar
National Hispanic Scholar
National Merit Scholar
Native Language, Student

-O-
Other institutional Adult

-P-
Parent/Guardian:
   Code
   Name                                                           Back to Top

Part-Time/Full-Time Student
Period Number
Permission to Share Lunch Status
Postsecondary Education Plans
Prekindergarten Program Participation
Primary Instructor Indicator

Primary Instructor Responsible
    Mathematics
    Reading
    Writing

Primary Language Spoken in Home
Print After Scan Number

Prior School Location
    Country
    District/County
    State/Territory or Commonwealth

Prior Year
Program Participation Prior to Kindergarten
Progress Level - Math
Progress Level- Reading

-Q-                                                                                 Back to Top
Qualifying Arrival Date (QAD) for Migrant Program Eligibility

Quality Points:
   District, Cumulative
   District, Term
   State, Cumulative
   State, Term

-R-
Racial/Ethnic Category
Reading Intervention Component
Referral Date
Registered Apprenticeship
Resident Status, State/County

-S-
Scheduling Method
Scholarship Award or Recognition

School:                                                         Back to Top
   Address, Current
   Name, Current
   Name, Where Credit Earned
   Number, Current Enrollment
   Number, Current Instruction/Service
   Number, Where Credit Earned
   Number, Where Discipline/Referral Action Occurred
   Number, Where Incident Occurred
   Number, Where Tested
   Zoned School
   Phone Number

School Year

Screening for:
    Hearing Problems
    Vision Problems

Section 504 Eligible
Section Number
Social Security Number

SSAT-II, Date Passed for Graduation Purposes:
   Communications
   Math

Student Characteristic, Agency Programs

Student:
   Involved in Gang
   Involved in Hate Crime
   Name, AKA
   Name, Legal
   Number Identifier - Alias, Florida
   Number Identifier, Florida
   Offender Transfer
   Use of Alcohol
   Use of Drugs
   Weapon Use

Survey Period Code

-T-
Team Teacher Training
Tech Prep Participant
Teenage Parent Program:Birth Weight of Child
Term
Term/Survey Indicator

Test:
   Date
   Form
   Level
   Name
   Publication Year
   Score
   Score Type
   Subject Content
                                                          Back to Top
Time:
    Total School Week
    With Non-Disabled Peers

Title I Supplemental Educational Services:
    Hours of Contact
    Math
    Reading
    School
    Service Provider
    Service Provider Site Number
    Writing

Transaction Code
Transportation Category
Transportation Eligibility
Transportation Membership Category

-V-
Vaccine:
   Certificate Expiration, Date
   Status, Date

Vehicle Category
Veteran Student Indicator
                                                          Back to Top
Vocational:
   Academic Disadvantaged
   Adult General Completion Point Code
   Adult General Education Disability Student
   Adult General Education Program Code
   Basic Skills Examination
   Displaced Homemaker
   Program Name, Abbreviated
   Single Parent and Single Pregnant Woman
                                                          Back to Top
-W-
WDIS Class Length
WDIS Reporting Year
WDIS Student Instructional Hours
Weapon, Description
Weeks in Grading Cycle

Withdrawal:
   Code, Adult
   Code, PK-12
   Date
   Reason

-Y-
Year
Year-Round/Extended School Year FTE Indicator
Youth Apprenticeship

                                                                Back to Top

APPENDICES

 Appendix A: Attendance Recordkeeping Required Codes for Grades PK-12 Students
 Appendix B: Attendance Recordkeeping Required Codes for Adult Students
 Appendix C: District Name Table
 Appendix E: FEFP Program Numbers
 Appendix F: Florida Public Community College and State University Reporting Numbers
 Appendix G: Country Codes
 Appendix H: State Codes
 Appendix I: Test Name Table
 Appendix K: Private Postsecondary Institution Reporting Numbers
 Appendix L: Test Subject Content Codes
 Appendix N: Languages Codes
 Appendix P: Definitions for Incident Reporting
 Appendix Q: United States Commonwealth and Territories
 Appendix R: Core Courses for No Child Left Behind (Highly Qualified Teacher)
 Appendix S: Core Courses for Class Size Reduction
 Appendix T: Title I Supplemental Educational Services – Service Providers
 Appendix U: Transportation Membership Category

 Appendix V: List of Advanced Placement (AP), International Baccalaureate (IB), And Advanced International Certificate Of Education (AICE) Courses

 Appendix W: Title I Supplemental Educational Services Schools
 Appendix X: Districts with Homeless Student Programs

                                                                   Back to Top

REPORTING FORMATS

Department of Juvenile Justice Student Entry Assessment
Department of Juvenile Justice Student Exit Assessment
Dropout Prevention and Mentoring Program Data
English Language Learners Information
Exceptional Student
Exceptional Student Program
Federal/State Indicator Status
Federal/State Compensatory Project Evaluation
Prior School Status/Student Attendance
Responsible Instructor - Reading, Writing, and Mathematics
School Environmental Safety Incident Report
Student Assessment
Student Course Schedule
Student Course Transcript Information
Student Demographic Information
Student Discipline/Referral Action
Student End of Year Status
Student Transportation
Teacher Course
Title I Supplemental Educational Services
Vocational Student Course Schedule
Vocational Teacher Course          Back to Top
    

EDITS

Records Processing on the DOE Student Database
Department of Juvenile Justice Student Entry Assessment
Department of Juvenile Justice Student Exit Assessment
Dropout Prevention and Mentoring Program Data
English Language Learners Information
Exceptional Student
Exceptional Student Program
Federal/State Indicator Status
Federal/State Compensatory Project Evaluation
Prior School Status/Student Attendance
Responsible Instructor - Reading, Writing, and Mathematics
School Environmental Safety Incident Report
Student Assessment
Student Course Schedule
Student Course Transcript Information
Student Demographic                                         Back to Top
Student Discipline/Referral Action
Student End of Year Status
Student Transportation
Teacher Course
Title I Supplemental Educational Services
Vocational Student Course Schedule
Vocational Teacher Course
                                     Back to Top

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