2002-03 Student Information System


Automated Student Information System 2002 - 2003 As of 03/01/2003


Database Requirements Index Page
To the The Education Information and Accountability Services Home Page

INTRODUCTION
|| DATA ELEMENTS || APPENDICES || REPORTING FORMATS || EDITS
(Click on the title to view or download a pdf version of the document)


INTRODUCTION

Survey Dates
Requirements
Table of Contents
Privacy, Security and Retention of Public School Automated Student Records
Summary of Changes for the 2002-2003 Fiscal Year

DATA ELEMENTS

A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

-A-
Additional School Year Student

Address:
    Mailing
    Residence

Adult:
    Rural Resident
    Educational Functioning Level, Initial
    Employment Status (Deleted)
    Fee Status
    Education Functioning Level, Final
    General Education Priority Code (Deleted)

Advance International Certificate Program (New Element)

Alternate Assessment Administered

Attendance:
    Adult
    Daily
    Period

-B-
Birth:
    Date
    Date Verification
    Place

Bus:
    Number
    Route Number                                    Back to Top
    Stop Number

-C-
Career Academy Participant

Certificate of Completion:
    Date
    Type

Certification/Licensure Status

Class:
    Minutes, Weekly

Class Rank:
    Effective Date
    Numerical Position
    Percentile
    Total Number

Classroom Identification (FISH) Number (New Element)

Class Size Reduction/Supplemental Instruction

Co-Enrollment Student (Deleted)

College Ready Diploma (New Element)

Comment (New Element)

Communications, Date Passed for Graduation Purposes (New Element)
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Community Service:
    Hours
    Requirement Met

Country of Birth

Cost Reporting Code

Course:
    Absences
    Flag
    Grade
    In Progress Hours
    Number
    Sequence Number
    State Subject Area Requirements
    Title, Abbreviated
    Title, Official
                                                                   Back to Top
Credit:
   Attempted, Course
   Attempted, Cumulative
   Attempted, Term
   Earned, Course
   Earned, Cumulative
   Earned, State Subject Area Requirements
   Earned, Term
   Needed, State Subject Area Requirements
   Value, Course

Credits Needed, Local Subject Area Requirements (New Element)

Critical/Chronic Health Information - 911 Medical Alert
Critical/Chronic Health Information - 911 Medical Alert Contact

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-D-

Date of Entry

Day:
   Day of Week Scheduled, Friday (New Element)
   Day of Week Scheduled, Monday (New Element)
   Day of Week Scheduled, Saturday (New Element)
   Day of Week Scheduled, Thursday (New Element)
   Day of Week Scheduled, Tuesday (New Element)
   Day of Week Scheduled, Wednesday (New Element)

Days:
   Absent, Annual
   Absent, Reporting Period
   Absent, Summer Terms
   In Term (For FTE Purposes)
   Per Week
   Present, Annual
   Present, Reporting Period
   Present, Summer Terms

Differentiated Diploma

Diploma:
   Date
   Type
   Type Indicator (Deleted)
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Disciplinary/Referral Action:
   Code
   Action Date

District Number:
   Current Enrollment
   Current Instruction/Service
   Reporting District
   Where Credit Earned

Dropout Prevention:
   Exit Interview Date (Deleted)
   Follow-up Contact Date (Deleted)
   GED Exit Option Test Results
   Length of Prescribed Program
   Length of Program Participation
   Juvenile Justice Outcomes
   Juvenile Justice Placement Reasons
   Program Enrollment Date
   Program Evaluation Referral (Deleted)
   Program Parental Consent (Deleted)                     Back to Top
   Juvenile Justice Programs
   Program Withdrawal Date
   Student Support and Assistance Component

Dual Enrollment Indicator
Duration, Disciplinary Action

-E-
Early Admission Student
Economically Disadvantaged

Entry (Re-Entry):
   Code, Adult
   Code, PK-12
   Date
                                                                 Back to Top
Entry Date, First Time in District
Evaluation Completion Date
Even Start Family Literacy Program Participation

Exceptional Student:
   Postschool Outcome Area (Deleted)
   Dismissal Date
   Eligibility Determination Date
   Extended School Year Services (New Element)
   IDEA Educational Environments (New Element)
   Plan Date
   Placement Date
   Placement Status
   Referral Reason (New Element)
   Current Evaluation/Re-evaluation Date
   Vocation Course Setting (New Element)

Exceptionality
                                                                   Back to Top
Exceptionality:
   Other
   Primary

Extracurricular Eligibility

-F-
Facility Type
Family Literacy, Adult General Education
Federal Compensatory Evaluation - Targeted Assistance Indicator (Deleted)
Federal Impact Aid Eligibility Indicator
Federal/State Project, Area, and Model

Federal/State Project:
   Days of Instruction (Deleted)
   Placement Date                                            Back to Top
   School of Instruction (Deleted)
   Support Services

Federal/State Project Indicator:
   Title 1 - Basic (Deleted)
   Title 1 - Migrant (Deleted)
   Title 1 - Delinquent(Deleted)
   Title V
   Remedial Compensatory Model (Deleted)
   State Migrant (Deleted)
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FEFP:
   Membership Minutes, Weekly
   Program Number

Financial Assistance
First-Time Student Indicator
Fiscal Year

Florida:
   Compact Participant (Deleted)
   Educator Certificate Number
   First Start Program Participation

FTE Earned:
   Advance International Certificate of Education Diploma (New Element)
   Advance International Certificate of Education Score (New Element)
   College Entrance Examination Board Advanced Placement Test
   Course
   International Baccalaureate Diploma
   International Baccalaureate Score
                                                                     Back to Top
FTE Eligibility
Full - Time Aide Indicator

-G-
Gateway Education, Adult General Education
Gender (Renamed)
Gold Seal Vocational Endorsement (Deleted)
Grade Level

Grade Point Average:
   District, Cumulative
   District, Term
   State, Cumulative
   State, Term
                                                                    Back to Top
Grade Promotion Status
Good Cause Exemption (New Element)
Graduation Requirements Basis

-H-
Health Examination, School Entry
Homeless Adult Program Indicator
Homeless Student, PK-12
Highly Qualified Teacher (New Element)

High School Competency Test (HSCT):
   Communications Date Passed for Graduation Purposes (Deleted)
   Math Date Passed for Graduation Purposes (Deleted)

-I-
Immunization Status
Incarcerated Student (Deleted)
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Incident:
   Alcohol-Related
   Context
   Date
   Drug-Related
   Gang-Related
   Hate Crime-Related
   Identifier
   Involvement Type
   Location
   Reported to Law Enforcement
   Type
   Weapon-Related

International Baccalaureate Diploma
Internship Participant
                                                                 Back to Top
-J-
 

-K-
Kindergarten Readiness

-L-
Limited English Proficient, PK-12 (Renamed)

Limited English Proficient:
   Adult
   Basis of Entry
   Basis of Exit
   Classification Date
   Entry Date
   Exit Date
   Extension of Instruction
   Home Language Survey Date
   Instructional Strategy
   Post Reclassification Dates
   Reclassification Date
   Reclassification Exit Date
   Reevaluation Date                              Back to Top
   Student Plan Date

Lunch Status

-M-
Mathematics, Date Passed for Graduation Purposes (New Element)
Mentoring/Coaching Participant(Deleted)
Migrant Residency Date
Migrant Status Term

Minimum Exceptional Student Education Performance Standards
Mastered for Graduation Purposes, Date

Modified Occupational Completion Point (New Element)

-N-
National Achievement Scholar (New Element)
National Hispanic Scholar (New Element)
National Merit Scholar (New Element)
Native Language, Student

-O-
Other institutional Adult (New Element)

-P-
Parent/Guardian:
   Code
   Name                                                          Back to Top
   Primary Home Language

Participation in Special Education Prior to Kindergarten Entry (Deleted)
Part-Time/Full-Time Student
Period Number
Permission to Share Lunch Status
Postsecondary Education Plans
Prekindergarten Program Participation

PRIDE
    Subject Area (Deleted)
    Subject Area Grade Point Average (Deleted)

Primary Instructor Indicator
Primary Instructor Responsible
    Mathematics
    Reading
    Writing
Prior School Location
    Country
    District/County
    Reporting Period (Deleted)
    State/Territory or Commonwealth

Program Participation Prior to Kindergarten

-Q-                                                                                Back to Top
Qualifying Arrival Date (QAD) for Migrant Program Eligibility

Quality Points:
   District, Cumulative
   District, Term
   State, Cumulative
   State, Term

-R-
Racial/Ethnic Category
Reason not Tested (Deleted)
Referral Date
Registered Apprenticeship (New Element)
Resident Status, State/County

-S-
Scheduling Method (New Element)
Scholarship Award or Recognition

School:                                                        Back to Top
   Address, Current
   Name, Current
   Name, Where Credit Earned
   Number, Current Enrollment
   Number, Current Instruction/Service
   Number, Where Credit Earned
   Number Where Incident Occurred
   Number, Where Tested
   Phone Number (New Element)

School Year

Screening for:
    Hearing Problems
    Vision Problems

Secondary Vocational Class Length (Renamed)

Section 504 Eligible
Section Number
Service Learning Participant (Deleted)
Social Security Number
Special Appropriation (Deleted)

SSAT-II, Date Passed for Graduation Purposes:
   Communications
   Math

Student Characteristic, Agency Programs

Student:
   Involved in Gang
   Involved in Hate Crime
   Name, AKA
   Name, Legal
   Number Identifier, Florida
   Number Identifier - Alias, Florida
   Use of Alcohol
   Use of Drugs
   Weapon Use

Survey Period Code

-T-
Tech Prep Participant

Teenage Parent Program:
   Birth Weight of Child

Term

Test:
   Date
   Form
   Level
   Name
   Score
   Score Type
   Subject Content
   Use
                                                          Back to Top
Time:
    Total School Week
    With Non-Disabled Peers

Transaction Code

Transportation:
    Category
    Eligibility

-V-
Vaccine:
   Certificate Expiration, Date
   Status, Date
   Veteran Student Indicator (New Element)
                                                          Back to Top
Vocational:
   Academic Disadvantaged
   Adult General Education, Disability, Student
   Basic Skills Examination
   Credential, Other
   Displaced Homemaker
   Instructional Setting/Method
   Adult General Completion Point Code (Renamed)
   Adult General Education Program Code
   Program Name, Abbreviated (New Element)
   Single Parent and Single Pregnant Woman
   Special Initiatives (Deleted)
   Student Intent (Deleted)
   Adult General Education Suffix Code (Deleted)
   Termination Code (Deleted)
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-W-
Weapon, Description
WDIS Class Length (New Element)
WDIS Reporting Year (New Element)
WDIS Student Contact Hours (New Element)
Weeks in Grading Cycle

Withdrawal:
   Code, Adult
   Code, PK-12
   Date
   Reason

Workforce Education, Adult General Education (Deleted)
 

-Y-
Year
Year-Round/Extended School Year FTE Indicator
Youth Apprenticeship (New Element)

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APPENDICES

 Appendix A: Attendance Recordkeeping Required Codes for Grades PK-12 Students
 Appendix B: Attendance Recordkeeping Required Codes for Adult Students
 Appendix C: District Name Table
 Appendix D: Exceptional Student Education Postschool Outcome Area
 Appendix E: FEFP Program Numbers
 Appendix F: Florida Public Community College and State University Reporting Numbers
 Appendix G: Country Codes
 Appendix H: State Codes
 Appendix I: Test Name Table
 Appendix K: Private Postsecondary Institution Reporting Numbers
 Appendix L: Test Subject Content Codes
 Appendix M: Adult Education Function Grade Levels by Year
 Appendix N: Languages Codes
 Appendix P: Definitions for Incident Reporting
 Appendix Q: United States Commonwealth and Territories
 Appendix R: Core Subject Course Number Prefixes

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REPORTING FORMATS

Department of Juvenile Justice Student Entry Assessment
Department of Juvenile Justice Student Exit Assessment
Dropout Prevention Program Evaluation
Exceptional Student
Exceptional Student Program
Federal/State Indicator Status
Federal/State Compensatory Project Evaluation
Limited English Proficient Student Information
Prior School Status/Student Attendance
Responsible Instructor - Reading, Writing, and Mathematics
School Environmental Safety Incident Report
Student Attendance
Student Course Schedule
Student Course Transcript Information
Student Demographic Information
Student Discipline/Referral Action
Student Dropout/Match Information
Student End of Year Status
Teacher Course
Vocational Student Course Schedule
Vocational Teacher Course
WDIS Adult General Education Student Course
WDIS Student Demographic Information
WDIS Student End of Term Status
WDIS Teacher Course
WDIS Vocational Student Course Schedule

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EDITS

Records Processing on the DOE Student Database
Department of Juvenile Justice Student Entry Assessment
Department of Juvenile Justice Student Exit Assessment
Dropout Prevention Program Evaluation
Exceptional Student
Exceptional Student Program
Federal/State Indicator Status
Federal/State Compensatory Project Evaluation
Limited English Proficient Student Information
Prior School Status/Student Attendance
Responsible Instructor - Reading, Writing, and Mathematics
School Environmental Safety Incident Report
Student Attendance
Student Course Schedule
Student Course Transcript Information
Student Demographic                                         Back to Top
Student Discipline/Referral Action
Student End of Year Status
Teacher Course
Vocational Student Course Schedule
Vocational Teacher Course
WDIS Adult General Education Student Course
WDIS Student Demographic
WDIS Student End of Term Status
WDIS Teacher Course
WDIS Vocational Student Course Schedule Back to Top

Database Requirements Index Page
To the The Education Information and Accountability Services Home Page

Last Update: 03/01/2003