Student End of Year Status


Database Requirements Index Page
PK-12 Education Information Services Home Page

2018-2019 Student End of Year Status

  1. Submit this record during reporting period 5 for all PK-12 students who were in membership in the district at any time during either the regular school year or its associated summer session, any PK-12 student who was expected to attend school but did not enter (DNE) as expected for unknown reasons, and any student for whom a Diploma Type of W43, W45, W52, W54, W55, W58 or W59 is being reported.
  2. Two Student End of Year Status records may be submitted for a student. This can occur when a high school student leaves the PK-12 program and receives an Adult Standard High School Diploma (Diploma Type W43, W52, W54, W55, W58 or W59) or a State of Florida Diploma (GED) (Diploma Type W45). In this instance, one End of Year Status record will be submitted with Grade Level PK-12 and one with Grade Level 30-31.
  3. School Number, Current Enrollment: For the PK-12 student, report the last PK-12 school that the student was enrolled in during the regular 180 day school year unless the student was only enrolled in the district during the summer term.
  4. Grade Level: For the PK-12 student, report the last Grade Level of the student during the regular 180 day School Year.
  5. Grade Promotion Status: Report code P for any PK-12 student who earned a diploma or certificate at any time during the school year.
  6. Error Codes: This field is used by the Department to report to districts the specific errors found in the record during the state edit process. This field should contain filler (spaces, blanks) when the record is transmitted to the Department.
  7. Key Fields: The key fields for this format are item numbers 1, 3, 4, 5 and 19. If a key field needs to be changed, the record must be deleted and re-submitted as an add.

' * ' indicates key fields. (Click on the link to view or download a pdf version of the document)

Item No.
From-To
Size
Field Description




4
17-17
1
N

5
18-21
4
N


7
23-25
3
A/N


9
29-34
6
A/N
Filler

10
35-37
3
A/N

11
38-43
6
A/N
Filler

12
44-44
1
A


14
59-62
4
A/N
Filler


16
71-72
2
A/N
Filler


18
78-83
6
A/N
Filler

19
84-85
2
A/N

20
86-101
16
A/N
Filler

21
102-109
8
A/N

22
110-120
11
A/N
Filler




26
124-129
6
A/N
Filler


28
131-136
6
A/N
Filler

29
137-137
1
A

30
138-138
1
A

31
139-142
4
A/N
Filler


33
153-160
8
A/N
Filler/Error Codes

Last Updated: 1/16/2018