English Language Learners Information


Database Requirements Index Page
Pk-12 Education Information Services Home Page

2018-2019 English Language Learners Information

  1. Submit a separate record during reporting periods 2, 3 and 5 for each student in KG-12 membership identified as "LY" for the English Language Learners, PK-12 data element. Also, submit a separate record for each student identified as "LF" for the English Language Learners, PK-12 data element, who has exited the program within the last two school years. After two years change LF to LZ.
  2. Submit a separate record during reporting periods 2, 3 and 5 for each 3-12 grade student in membership identified as "LP" for the data element English Language Learners, PK-12, if the "LP" student is enrolled in an English for Speakers of Other Languages (ESOL) program pending assessment. (If the grade 3-12 student is identified as "LP" and enrolled in a regular program, do not submit a record.)
  3. If the student is identified as "LZ" for the English Language Learners, PK-12 data element, do not submit an English Language Learners Information Format because the English Language Learners: Post Reclassification Dates are for Local Accountability and District Records Transfer purposes only. Do not submit a record for English Language Learners Format if the student is identified as "ZZ".
  4. In Surveys 2, 3 and 5 for students identified as LY report the following entry test information:
    1. For students in grades KG-02 report the aural/oral test scores that determined the student eligible and in need of services. These are reported in the test fields for Listening and Speaking. No Reading and Writing scores are applicable for entry.
    2. For students in grades 03-12, report aural/oral test scores in the test fields for Listening and Speaking. Also, report Reading and Writing test scores for students who tested proficient in aural/oral skills based on assessment.
    3. For students who have a reclassification date and an English Language Learners: Basis of Entry code of ā€œLā€, test scores are optional. Report initial entry test information in each Survey period until the student is identified as LF.
    Note: Zeros may be valid test scores.
  5. In Surveys 2, 3 and 5 for students identified as LF, report exit test information as appropriate for the student's English Language Learners: Basis of Exit codes. 
  6. Report one or two English Language Learners: Basis of Exit codes. If code L is reported, all test information may be Z-filled or zero-filled, as appropriate.
  7. Error Codes: This field is used by the Department to report to districts the specific errors found in the record during the state edit process.  This field should contain filler (spaces, blanks) when the record is transmitted to the Department.
  8. Key Fields: The key fields for this format are items 3-5 and 50.

' * ' indicates key fields. (Click on the link to view or download a pdf version of the document)

Item No.
From-To
Size
Field Description




4
17-17
1
A/N

5
18-21
4
N












17
82-84
3
A/N
Test Name: Listening

18
85-86
2
A/N
Test Score Type: Listening

19
87-88
2
A/N

20
89-92
4
N/R
Test Score: Listening

21
93-100
8
A/N
Test Date: Listening

22
101-103
3
A/N
Test Name: Speaking

23
104-105
2
A/N
Test Score Type: Speaking

24
106-107
2
A/N

25
108-111
4
N/R
Test Score: Speaking

26
112-119
8
A/N
Test Date: Speaking

27
120-122
3
A/N
Test Name: Reading

28
123-124
2
A/N

29
125-126
2
A/N

30
127-130
4
N/R
Test Score: Reading

31
131-138
8
A/N
Test Date: Reading

32
139-141
3
A/N
Test Name: Writing

33
142-143
2
A/N

34
144-145
2
A/N

35
146-149
4
N/R
Test Score: Writing

36
150-157
8
A/N
Test Date: Writing

37
158-158
1
A

38
159-159
1
A


40
161-161
1
A/N

41
162-162
1
A
Test Form: Listening

42
163-164
2
A
Test Level: Listening

43
165-165
1
A
Test Form: Speaking

44
166-167
2
A
Test Level: Speaking

45
168-168
1
A
Test Form: Reading

46
169-170
2
A
Test Level: Reading

47
171-171
1
A
Test Form: Writing

48
172-173
2
A
Test Level: Writing

49
174-181
8
A/N
Filler


51
184-208
25
A/N
Filler

52
209-222
14
A/N


54
233-240
8
A/N
Filler/Error Codes

Last Updated 7/1/2018